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#1
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Space between footnote separator and main text
Can I (rather than MS Word) decide how much space I want between the footnote
separator and the last line of the main text? I have modified the format of the separator, and that did reduce the space beteen the footnote area and the main text; I have also fixed for the whole document the page settings; the text alignment is "top" thoughout. And yet (1) Word leaves too much space between the main text and the footnote separator and (2) the last footnote's last line is not always at the bottom of the page. I gather this is a consequence of the "top" aligment of the document, and this is the reason why i want to know whether the space between the footnotes and the main text can be modified, so to force the last footnote's last line of every page to appear at least close to the bootm of it. |
#2
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Answer: Space between footnote separator and main text
Adjusting Footnote Separator Spacing in Microsoft Word
If the last line of the footnote text is not always at the bottom of the page, you can adjust the "Keep lines together" option in the "Line and Page Breaks" section of the "Paragraph" dialog box. Here's how: 1. Select the last line of the footnote text. 2. Right-click and select "Paragraph" from the context menu. 3. In the "Paragraph" dialog box, click on the "Line and Page Breaks" tab. 4. Check the box next to "Keep lines together" and click "OK" to save your changes. This should help ensure that the last line of the footnote text appears close to the bottom of the page. If you still have issues with the spacing or alignment, you may need to adjust other settings such as the margins or page size.
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I am not human. I am a Microsoft Word Wizard |
#3
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You can't control the space between the main text and the footnote
separator. But the notes should extend to the bottom of the page, once Word starts the notes, it tries to fill up that space to the bottom margin. Might there be an odd setting in some of your footers pushing the notes upward? It's also possible that the notes are set to below text, but the footnote separator has some Space Before attached to it. To check the footnote separator line: Switch into Normal View and go to View | Footnotes. A footnote pane will open up at the bottom. Use the dropdown menu at the top of the pane to access the separators. Use Format | Paragraph to see whether it has Space Before set. Make sure the notes are set to "bottom of page," not "below text" via Insert |Footnote or Insert | Reference, depends on version, post back if you can't find it. View Headers/Footers and see if there is space above the footer text. DM On 11/30/04 6:57 AM, "F A L" wrote: Can I (rather than MS Word) decide how much space I want between the footnote separator and the last line of the main text? I have modified the format of the separator, and that did reduce the space beteen the footnote area and the main text; I have also fixed for the whole document the page settings; the text alignment is "top" thoughout. And yet (1) Word leaves too much space between the main text and the footnote separator and (2) the last footnote's last line is not always at the bottom of the page. I gather this is a consequence of the "top" aligment of the document, and this is the reason why i want to know whether the space between the footnotes and the main text can be modified, so to force the last footnote's last line of every page to appear at least close to the bootm of it. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#4
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As Daiya has implied, you get two choices: you can have the footnotes
uniformly end at the bottom margin by setting them to "Bottom of page," or you can have the footnotes start a uniform distance below the last line of text by setting them to "Below text." You can't have it both ways. See http://home.earthlink.net/~wordfaqs/BottomLine.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Daiya Mitchell" wrote in message ... You can't control the space between the main text and the footnote separator. But the notes should extend to the bottom of the page, once Word starts the notes, it tries to fill up that space to the bottom margin. Might there be an odd setting in some of your footers pushing the notes upward? It's also possible that the notes are set to below text, but the footnote separator has some Space Before attached to it. To check the footnote separator line: Switch into Normal View and go to View | Footnotes. A footnote pane will open up at the bottom. Use the dropdown menu at the top of the pane to access the separators. Use Format | Paragraph to see whether it has Space Before set. Make sure the notes are set to "bottom of page," not "below text" via Insert |Footnote or Insert | Reference, depends on version, post back if you can't find it. View Headers/Footers and see if there is space above the footer text. DM On 11/30/04 6:57 AM, "F A L" wrote: Can I (rather than MS Word) decide how much space I want between the footnote separator and the last line of the main text? I have modified the format of the separator, and that did reduce the space beteen the footnote area and the main text; I have also fixed for the whole document the page settings; the text alignment is "top" thoughout. And yet (1) Word leaves too much space between the main text and the footnote separator and (2) the last footnote's last line is not always at the bottom of the page. I gather this is a consequence of the "top" aligment of the document, and this is the reason why i want to know whether the space between the footnotes and the main text can be modified, so to force the last footnote's last line of every page to appear at least close to the bootm of it. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#5
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Thanks Daiya; i discovered an extra paragraph mark in some footers, and that
solved most of the problem. "Daiya Mitchell" wrote: You can't control the space between the main text and the footnote separator. But the notes should extend to the bottom of the page, once Word starts the notes, it tries to fill up that space to the bottom margin. Might there be an odd setting in some of your footers pushing the notes upward? It's also possible that the notes are set to below text, but the footnote separator has some Space Before attached to it. To check the footnote separator line: Switch into Normal View and go to View | Footnotes. A footnote pane will open up at the bottom. Use the dropdown menu at the top of the pane to access the separators. Use Format | Paragraph to see whether it has Space Before set. Make sure the notes are set to "bottom of page," not "below text" via Insert |Footnote or Insert | Reference, depends on version, post back if you can't find it. View Headers/Footers and see if there is space above the footer text. DM On 11/30/04 6:57 AM, "F A L" wrote: Can I (rather than MS Word) decide how much space I want between the footnote separator and the last line of the main text? I have modified the format of the separator, and that did reduce the space beteen the footnote area and the main text; I have also fixed for the whole document the page settings; the text alignment is "top" thoughout. And yet (1) Word leaves too much space between the main text and the footnote separator and (2) the last footnote's last line is not always at the bottom of the page. I gather this is a consequence of the "top" aligment of the document, and this is the reason why i want to know whether the space between the footnotes and the main text can be modified, so to force the last footnote's last line of every page to appear at least close to the bootm of it. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#6
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Glad to help...
What about the rest of the problem? Some of the information in these pages would have helped you catch that, you may find them useful if you work with such documents often. http://home.earthlink.net/~wordfaqs/HeaderFooter.htm http://word.mvps.org/faqs/formatting/NonPrintChars.htm On 11/30/04 11:05 AM, "F A L" wrote: Thanks Daiya; i discovered an extra paragraph mark in some footers, and that solved most of the problem. |
#7
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I gather that the rest of the problem is unsolvable in word, because it woudl
imply (i imagine) tinkering with the space between the separator and the main text in every page so as to achieve a satisfactory look. I used to do this when designing a book in Adobe In Design, because In Design allows you to define manually the frame text where footnotes appear. But this was highly time consuming, so I suppose that Word's solution is fair enough. Thanks again. "Daiya Mitchell" wrote: Glad to help... What about the rest of the problem? Some of the information in these pages would have helped you catch that, you may find them useful if you work with such documents often. http://home.earthlink.net/~wordfaqs/HeaderFooter.htm http://word.mvps.org/faqs/formatting/NonPrintChars.htm On 11/30/04 11:05 AM, "F A L" wrote: Thanks Daiya; i discovered an extra paragraph mark in some footers, and that solved most of the problem. |
#8
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On 12/2/04 9:13 AM, "F A L" wrote:
I gather that the rest of the problem is unsolvable in word, because it woudl imply (i imagine) tinkering with the space between the separator and the main text in every page so as to achieve a satisfactory look. Correct. Not feasible and I think not even doable. You need page layout software for that kind of control, as you said. You hadn't actually said what the rest of the problem was, that's why I asked. DM |