Reply
 
Thread Tools Display Modes
  #1   Report Post  
mystvearn mystvearn is offline
Junior Member
 
Posts: 1
Default Auto-correct function for captions in MS Word 2007

Hi,

When you have a lot of figures and tables in a word document, one way to speed up your work is to use the right-click and "insert figure" or "insert table" caption, and it will auto correct the number of figures and tables for you. You could also use it to make a quick table of contents.

My question is, is there a way to make that same automatic transfer for text referring to the same figure and table as the one provided by Word.

Example, when I write a lot in a text, I type, "....refer Figure 3...."

This is fine if I don't add any figures before "Figure 3", but when I add more figures or tables in, as I get more stuff, I find that I have to manually modify all the reference of Figures and Tables in the Text. This is very annoying. Of course, the windows caption automatically change the order as new things get added or remove, but none exists for when you are typing in the text.

Is there a way to settle this? A macro extention for this?

Please let me know if I am not being clear.
Thanks for the help
  #2   Report Post  
Posted to microsoft.public.word.formatting.longdocs
Jay Freedman Jay Freedman is offline
external usenet poster
 
Posts: 9,854
Default Auto-correct function for captions in MS Word 2007

When you're referring to a figure in the text, instead of typing
"Figure 3", click Insert Cross-reference. Choose a reference type of
Figure, and set the dropdown on the right to "Only label and number".
Click the appropriate caption in the list and click the Insert button.

The cross-references don't update automatically. When you insert a new
figure that changes all the other figure numbers, you can press Ctrl+A
to select all the text and then press F9 to update the fields (a
cross-reference is a field), or you can go to Print Preview and back.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

On Thu, 8 Apr 2010 14:42:50 +0100, mystvearn
wrote:


Hi,

When you have a lot of figures and tables in a word document, one way
to speed up your work is to use the right-click and "insert figure" or
"insert table" caption, and it will auto correct the number of figures
and tables for you. You could also use it to make a quick table of
contents.

My question is, is there a way to make that same automatic transfer for
text referring to the same figure and table as the one provided by
Word.

Example, when I write a lot in a text, I type, "....refer Figure
3...."

This is fine if I don't add any figures before "Figure 3", but when I
add more figures or tables in, as I get more stuff, I find that I have
to manually modify all the reference of Figures and Tables in the Text.
This is very annoying. Of course, the windows caption automatically
change the order as new things get added or remove, but none exists for
when you are typing in the text.

Is there a way to settle this? A macro extention for this?

Please let me know if I am not being clear.
Thanks for the help

  #3   Report Post  
Posted to microsoft.public.word.formatting.longdocs
Jay Freedman Jay Freedman is offline
external usenet poster
 
Posts: 9,854
Default Auto-correct function for captions in MS Word 2007

When you're referring to a figure in the text, instead of typing
"Figure 3", click Insert Cross-reference. Choose a reference type of
Figure, and set the dropdown on the right to "Only label and number".
Click the appropriate caption in the list and click the Insert button.

The cross-references don't update automatically. When you insert a new
figure that changes all the other figure numbers, you can press Ctrl+A
to select all the text and then press F9 to update the fields (a
cross-reference is a field), or you can go to Print Preview and back.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

On Thu, 8 Apr 2010 14:42:50 +0100, mystvearn
wrote:


Hi,

When you have a lot of figures and tables in a word document, one way
to speed up your work is to use the right-click and "insert figure" or
"insert table" caption, and it will auto correct the number of figures
and tables for you. You could also use it to make a quick table of
contents.

My question is, is there a way to make that same automatic transfer for
text referring to the same figure and table as the one provided by
Word.

Example, when I write a lot in a text, I type, "....refer Figure
3...."

This is fine if I don't add any figures before "Figure 3", but when I
add more figures or tables in, as I get more stuff, I find that I have
to manually modify all the reference of Figures and Tables in the Text.
This is very annoying. Of course, the windows caption automatically
change the order as new things get added or remove, but none exists for
when you are typing in the text.

Is there a way to settle this? A macro extention for this?

Please let me know if I am not being clear.
Thanks for the help

Reply
Thread Tools
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
How do I do Auto Captions in Word 2007 Herman A. Newman Microsoft Word Help 13 June 19th 08 04:31 PM
Grammar auto correct function Jasmin Microsoft Word Help 3 August 30th 06 10:37 PM
how to perform auto correct function on a mail merge document Rong Microsoft Word Help 2 August 24th 06 06:41 AM
How can I stop the Auto Correct function stopping mid-document Charlie Microsoft Word Help 1 March 27th 06 01:12 AM
Auto Correct Function in Word Jim Microsoft Word Help 3 February 16th 05 04:58 PM


All times are GMT +1. The time now is 07:16 PM.

Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Word"