[Sue C]

Any ideas how to copy a whole load of autotext entries from one template to
another?

Thanks.

Sue

[Big Dave]

I just looked in the Building Block Organiser (under Insert - Quick Parts)
and used Edit Properties on a BB to alter the template in which is is stored
(I made a custom BB template by copying the original and renaming and
removing its contents).
I recorded a macro while doing this and this code was recorded: -

ActiveDocument.AttachedTemplate.BuildingBlockEntri es("BigDaveCCBBName"). _
Insert Whe=Selection.Range, RichText:=True
NormalTemplate.BuildingBlockEntries.Add Name:="BigDaveCCBBName", Range:= _
Selection.Range
ActiveDocument.AttachedTemplate.BuildingBlockEntri es("BigDaveCCBBName"). _
Insert Whe=Selection.Range, RichText:=True

So, it looks to me that you need to use a VBA macro to iterate through the
building blocks collection of one template and add them into another via
pasting them into the activedocument and re-recording them.

Not the best, is it?...

--
Big Dave UK x

"Sue C" wrote:

Any ideas how to copy a whole load of autotext entries from one template to
another?

Thanks.

Sue

[DougieVan]

Auto-text isn't really stored in the document's template anymore. Rather,
auto-text is stored in a building blocks file, which is also .dotx.

Basically, any .dotx file stored in the building blocks folder is now a
building blocks file. I posted about that file location he
http://blogs.3sharp.com/Blog/dougv/a...6/06/3319.aspx.

When you save text as a quick part into a building blocks file, that text
should be available to any document template. Also, you can more the building
blocks files between computers.

Doug

--
Douglas Ryan VanBenthuysen
Office System Solutions Specialist
3Sharp
http://blogs.3sharp.com/Blog/dougv/


"Big Dave" wrote:

I just looked in the Building Block Organiser (under Insert - Quick Parts)
and used Edit Properties on a BB to alter the template in which is is stored
(I made a custom BB template by copying the original and renaming and
removing its contents).
I recorded a macro while doing this and this code was recorded: -

ActiveDocument.AttachedTemplate.BuildingBlockEntri es("BigDaveCCBBName"). _
Insert Whe=Selection.Range, RichText:=True
NormalTemplate.BuildingBlockEntries.Add Name:="BigDaveCCBBName", Range:= _
Selection.Range
ActiveDocument.AttachedTemplate.BuildingBlockEntri es("BigDaveCCBBName"). _
Insert Whe=Selection.Range, RichText:=True

So, it looks to me that you need to use a VBA macro to iterate through the
building blocks collection of one template and add them into another via
pasting them into the activedocument and re-recording them.

Not the best, is it?...

--
Big Dave UK x

"Sue C" wrote:

Any ideas how to copy a whole load of autotext entries from one template to
another?

Thanks.

Sue

[Sue C]

Your answer oh so nearly gets me where I want to be!

The situation is this:

I have about 15 templates, all of which need to use the same selection of
autotext. There are almost 100 autotext entries, some of which are full
paragraphs.

The templates are held on a drive that is accessible by several users, all
of whom need to be able to use the templates, and the autotext.

It seems to me that I can either save the autotext (which I will continue to
call autotext not a building block, because I am a grown up at work not a
small child in the nursery) within the template, which means all users can
use it, but only in that specific template, so the whole thing will need
setting up 15 times. Or within the building blocks file which means I can
use it within all of the templates, but none of the other users can access it.

How do I copy the autotext between a/ templates and b/ users.

Just to complicate the issue even further, some users are on 2007 and others
on 2003.

Heeeeeeeeeeelllllllp me please!

Thanks.

Sue




"DougieVan" wrote:

Auto-text isn't really stored in the document's template anymore. Rather,
auto-text is stored in a building blocks file, which is also .dotx.

Basically, any .dotx file stored in the building blocks folder is now a
building blocks file. I posted about that file location he
http://blogs.3sharp.com/Blog/dougv/a...6/06/3319.aspx.

When you save text as a quick part into a building blocks file, that text
should be available to any document template. Also, you can more the building
blocks files between computers.

Doug

--
Douglas Ryan VanBenthuysen
Office System Solutions Specialist
3Sharp
http://blogs.3sharp.com/Blog/dougv/


"Big Dave" wrote:

I just looked in the Building Block Organiser (under Insert - Quick Parts)
and used Edit Properties on a BB to alter the template in which is is stored
(I made a custom BB template by copying the original and renaming and
removing its contents).
I recorded a macro while doing this and this code was recorded: -

ActiveDocument.AttachedTemplate.BuildingBlockEntri es("BigDaveCCBBName"). _
Insert Whe=Selection.Range, RichText:=True
NormalTemplate.BuildingBlockEntries.Add Name:="BigDaveCCBBName", Range:= _
Selection.Range
ActiveDocument.AttachedTemplate.BuildingBlockEntri es("BigDaveCCBBName"). _
Insert Whe=Selection.Range, RichText:=True

So, it looks to me that you need to use a VBA macro to iterate through the
building blocks collection of one template and add them into another via
pasting them into the activedocument and re-recording them.

Not the best, is it?...

--
Big Dave UK x

"Sue C" wrote:

Any ideas how to copy a whole load of autotext entries from one template to
another?

Thanks.

Sue

[Sue C]

One more thing ... periodically things will need amending within the autotext
entries, so I really need as few places as possible to go to to effect these
changes.

Can the building blocks file location simply be changed to a server location
that all machines access? I've done this with the template location.

Thanks again.



"Sue C" wrote:

Your answer oh so nearly gets me where I want to be!

The situation is this:

I have about 15 templates, all of which need to use the same selection of
autotext. There are almost 100 autotext entries, some of which are full
paragraphs.

The templates are held on a drive that is accessible by several users, all
of whom need to be able to use the templates, and the autotext.

It seems to me that I can either save the autotext (which I will continue to
call autotext not a building block, because I am a grown up at work not a
small child in the nursery) within the template, which means all users can
use it, but only in that specific template, so the whole thing will need
setting up 15 times. Or within the building blocks file which means I can
use it within all of the templates, but none of the other users can access it.

How do I copy the autotext between a/ templates and b/ users.

Just to complicate the issue even further, some users are on 2007 and others
on 2003.

Heeeeeeeeeeelllllllp me please!

Thanks.

Sue




"DougieVan" wrote:

Auto-text isn't really stored in the document's template anymore. Rather,
auto-text is stored in a building blocks file, which is also .dotx.

Basically, any .dotx file stored in the building blocks folder is now a
building blocks file. I posted about that file location he
http://blogs.3sharp.com/Blog/dougv/a...6/06/3319.aspx.

When you save text as a quick part into a building blocks file, that text
should be available to any document template. Also, you can more the building
blocks files between computers.

Doug

--
Douglas Ryan VanBenthuysen
Office System Solutions Specialist
3Sharp
http://blogs.3sharp.com/Blog/dougv/


"Big Dave" wrote:

I just looked in the Building Block Organiser (under Insert - Quick Parts)
and used Edit Properties on a BB to alter the template in which is is stored
(I made a custom BB template by copying the original and renaming and
removing its contents).
I recorded a macro while doing this and this code was recorded: -

ActiveDocument.AttachedTemplate.BuildingBlockEntri es("BigDaveCCBBName"). _
Insert Whe=Selection.Range, RichText:=True
NormalTemplate.BuildingBlockEntries.Add Name:="BigDaveCCBBName", Range:= _
Selection.Range
ActiveDocument.AttachedTemplate.BuildingBlockEntri es("BigDaveCCBBName"). _
Insert Whe=Selection.Range, RichText:=True

So, it looks to me that you need to use a VBA macro to iterate through the
building blocks collection of one template and add them into another via
pasting them into the activedocument and re-recording them.

Not the best, is it?...

--
Big Dave UK x

"Sue C" wrote:

Any ideas how to copy a whole load of autotext entries from one template to
another?

Thanks.

Sue

[DougieVan]

As far as I know you cannot change the location of the building blocks folder
to a server location.

Here's what I would do if I were you:
1. Create a new template in the building blocks folder called
"CompanyBuildingBlocks" or something like that.
2. Add all the auto text items to that building blocks file as quick parts.
3. Copy that file to the building blocks folder of all machines in your
organization (this can be automated, I'm sure).
4. When you make updates, you will have to copy it out again.

I'm hoping that MS soon makes it possible to designate a network location
for building blocks (and the Master Source List, for that matter), but for
now you'll have to deal with this annoyance.

Doug
--
Douglas Ryan VanBenthuysen
Office System Solutions Specialist
3Sharp
http://blogs.3sharp.com/Blog/dougv/


"Sue C" wrote:

One more thing ... periodically things will need amending within the autotext
entries, so I really need as few places as possible to go to to effect these
changes.

Can the building blocks file location simply be changed to a server location
that all machines access? I've done this with the template location.

Thanks again.



"Sue C" wrote:

Your answer oh so nearly gets me where I want to be!

The situation is this:

I have about 15 templates, all of which need to use the same selection of
autotext. There are almost 100 autotext entries, some of which are full
paragraphs.

The templates are held on a drive that is accessible by several users, all
of whom need to be able to use the templates, and the autotext.

It seems to me that I can either save the autotext (which I will continue to
call autotext not a building block, because I am a grown up at work not a
small child in the nursery) within the template, which means all users can
use it, but only in that specific template, so the whole thing will need
setting up 15 times. Or within the building blocks file which means I can
use it within all of the templates, but none of the other users can access it.

How do I copy the autotext between a/ templates and b/ users.

Just to complicate the issue even further, some users are on 2007 and others
on 2003.

Heeeeeeeeeeelllllllp me please!

Thanks.

Sue




"DougieVan" wrote:

Auto-text isn't really stored in the document's template anymore. Rather,
auto-text is stored in a building blocks file, which is also .dotx.

Basically, any .dotx file stored in the building blocks folder is now a
building blocks file. I posted about that file location he
http://blogs.3sharp.com/Blog/dougv/a...6/06/3319.aspx.

When you save text as a quick part into a building blocks file, that text
should be available to any document template. Also, you can more the building
blocks files between computers.

Doug

--
Douglas Ryan VanBenthuysen
Office System Solutions Specialist
3Sharp
http://blogs.3sharp.com/Blog/dougv/


"Big Dave" wrote:

I just looked in the Building Block Organiser (under Insert - Quick Parts)
and used Edit Properties on a BB to alter the template in which is is stored
(I made a custom BB template by copying the original and renaming and
removing its contents).
I recorded a macro while doing this and this code was recorded: -

ActiveDocument.AttachedTemplate.BuildingBlockEntri es("BigDaveCCBBName"). _
Insert Whe=Selection.Range, RichText:=True
NormalTemplate.BuildingBlockEntries.Add Name:="BigDaveCCBBName", Range:= _
Selection.Range
ActiveDocument.AttachedTemplate.BuildingBlockEntri es("BigDaveCCBBName"). _
Insert Whe=Selection.Range, RichText:=True

So, it looks to me that you need to use a VBA macro to iterate through the
building blocks collection of one template and add them into another via
pasting them into the activedocument and re-recording them.

Not the best, is it?...

--
Big Dave UK x

"Sue C" wrote:

Any ideas how to copy a whole load of autotext entries from one template to
another?

Thanks.

Sue