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#1
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Populating form fields
Hi:
I have created an agenda/minutes template and want to populate parts of the meeting minutes portion of the document from data entered into the agenda portion. For example: Meeting Date. I only want to have to type it in once in the agenda and then have it automatically populate in the corresponding box in the minutes. Likewise, I would like each topic in the agenda to populate automatically in the topic sections in the minutes. The staff using the template are not computer savvy so I need something that can be protected from accidental deletions/adulterations. I have form field dropdown boxes, form field check boxes and form field text boxes in the document thus far. Can anyone provide any suggestion? Are form fields the way to go???? Or bookmarks??? Thank you so much for your help. Linda |
#2
Posted to microsoft.public.word.newusers
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Populating form fields
See http://gregmaxey.mvps.org/Repeating_Data.htm.
-- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sat, 9 May 2009 17:04:51 -0700, "Morgaine" wrote: Hi: I have created an agenda/minutes template and want to populate parts of the meeting minutes portion of the document from data entered into the agenda portion. For example: Meeting Date. I only want to have to type it in once in the agenda and then have it automatically populate in the corresponding box in the minutes. Likewise, I would like each topic in the agenda to populate automatically in the topic sections in the minutes. The staff using the template are not computer savvy so I need something that can be protected from accidental deletions/adulterations. I have form field dropdown boxes, form field check boxes and form field text boxes in the document thus far. Can anyone provide any suggestion? Are form fields the way to go???? Or bookmarks??? Thank you so much for your help. Linda |
#3
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Populating form fields
You could employ REF fields corresponding to the bookmark names of the
various text and dropdown fields. See: http://gregmaxey.mvps.org/Repeating_Data.htm Morgaine wrote: Hi: I have created an agenda/minutes template and want to populate parts of the meeting minutes portion of the document from data entered into the agenda portion. For example: Meeting Date. I only want to have to type it in once in the agenda and then have it automatically populate in the corresponding box in the minutes. Likewise, I would like each topic in the agenda to populate automatically in the topic sections in the minutes. The staff using the template are not computer savvy so I need something that can be protected from accidental deletions/adulterations. I have form field dropdown boxes, form field check boxes and form field text boxes in the document thus far. Can anyone provide any suggestion? Are form fields the way to go???? Or bookmarks??? Thank you so much for your help. Linda -- Greg Maxey - Word MVP My web site http://gregmaxey.mvps.org Word MVP web site http://word.mvps.org |
#4
Posted to microsoft.public.word.newusers
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Populating form fields
Thank you both Jay and Greg:
It worked perfectly. It was exactly what I was looking for. Linda |
#5
Posted to microsoft.public.word.newusers
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Populating form fields
Personally, I'd approach this from the other way round - use a Table of Contents (TOC) field to build the agenda entries from a set
of Headings formatted with Word's Heading Styles. It's quite easy for people to learn to use these. The most you'll need to do to get the TOC field to update is to do a Print Preview - and you don't then have any of the issues associated with Userforms and Formfields. Meeting dates should probably appear in the page header or footer; you can enter the data there or use a specific Style for a 'Meeting Date' paragraph and use a STYLEREF field to pull that info into the header or footer. Again, quite easy to learn. -- Cheers macropod [Microsoft MVP - Word] "Morgaine" wrote in message ... Hi: I have created an agenda/minutes template and want to populate parts of the meeting minutes portion of the document from data entered into the agenda portion. For example: Meeting Date. I only want to have to type it in once in the agenda and then have it automatically populate in the corresponding box in the minutes. Likewise, I would like each topic in the agenda to populate automatically in the topic sections in the minutes. The staff using the template are not computer savvy so I need something that can be protected from accidental deletions/adulterations. I have form field dropdown boxes, form field check boxes and form field text boxes in the document thus far. Can anyone provide any suggestion? Are form fields the way to go???? Or bookmarks??? Thank you so much for your help. Linda |
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