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#1
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Table of Contents - Level 1, Body Text etc
Hello,
I have two problems with Word's tables of contents that I cannot understand, let alone solve Problem 1. In this example file: http://www.4shared.com/file/3206208/...1/example.html You can see a table with two columns. The goal is two make two tables of contents - one in Column 1 to show the contents of this column and another in Column 2 to show the contents of the second column. Is it possible to have two TOCs with different content in one Word document? Problem 2. To at least start filling a TOC, I need to select some text as Body text, some as Level 1 etc. In the same example file http://www.4shared.com/file/3206208/...1/example.html some text is already made Level 1 - I received it in such condition. If I try to make it body text, everything in the file is screwed: some text is made bold for some reason, some - vice versa etc. What is the cause of this? Is there a way to just remove "Level 1" from text and make it Body text without screwing the formatting? Thank you! |
#2
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Table of Contents - Level 1, Body Text etc
"Fiance" wrote in message oups.com... Hello, I have two problems with Word's tables of contents that I cannot understand, let alone solve Problem 1. In this example file: http://www.4shared.com/file/3206208/...1/example.html You can see a table with two columns. The goal is two make two tables of contents - one in Column 1 to show the contents of this column and another in Column 2 to show the contents of the second column. Is it possible to have two TOCs with different content in one Word document? Yes. Bookmark the ranges for which you want the TOCs, then create your TOCs using the \b switch. Problem 2. To at least start filling a TOC, I need to select some text as Body text, some as Level 1 etc. In the same example file http://www.4shared.com/file/3206208/...1/example.html some text is already made Level 1 - I received it in such condition. If I try to make it body text, everything in the file is screwed: some text is made bold for some reason, some - vice versa etc. What is the cause of this? Is there a way to just remove "Level 1" from text and make it Body text without screwing the formatting? The Outline level is a property of the style's paragraph format, independent of other formatting. Select Modify for any style, display the Paragraph dialog: note the Outline Level dropdown at top right. You can change this value for any style other than the built-in headings. Alternatively, you can use the \t switch in the TOC field to specify explicitly the styles to include and the TOC levels to which they correspond, in which case the Outline level is irrelevant. However, from your description, it sounds like your document has a lot of manual formatting applied (ie paragraphs with formatting other than as defined in the underlying style). If the document will be around for a while, it is worth investing the effort to fix this; otherwise document maintenance will be a tedious nightmare for ever. |
#3
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Table of Contents - Level 1, Body Text etc
1. Insert a table of contents. Then select the whole TOC, copy and
paste it below the first one. Select the left column of the table and insert a bookmark. Select the right column and insert another bookmark. Press Alt+F9 to display field codes. The tables of contents will look similar to: { TOC }. In one TOC field, add \b Name_of_First_Bookmark; in the other field, add \b Name_of_Second_Bookmark. Update the tables of contents, for example, by selecting them and pressing F9. 2. On the Format menu, click Paragraph. Click the Indents and Spacing tab. At "Outline level," choose "Body Text," and then click OK. -- Stefan Blom Microsoft Word MVP "Fiance"wrote in message oups.com... Hello, I have two problems with Word's tables of contents that I cannot understand, let alone solve Problem 1. In this example file: http://www.4shared.com/file/3206208/...1/example.html You can see a table with two columns. The goal is two make two tables of contents - one in Column 1 to show the contents of this column and another in Column 2 to show the contents of the second column. Is it possible to have two TOCs with different content in one Word document? Problem 2. To at least start filling a TOC, I need to select some text as Body text, some as Level 1 etc. In the same example file http://www.4shared.com/file/3206208/...1/example.html some text is already made Level 1 - I received it in such condition. If I try to make it body text, everything in the file is screwed: some text is made bold for some reason, some - vice versa etc. What is the cause of this? Is there a way to just remove "Level 1" from text and make it Body text without screwing the formatting? Thank you! |
#4
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Table of Contents - Level 1, Body Text etc
Thank you for the instructions on a TOC for each column! I'm running
into another problem, however. The right edge of each TOC is not visible - it "runs" under the cell border. I see no options for this in "Insert/Reference/TOC/Modify" and there are no holders on the ruler to drag the right edge of the TOC to visibility. Turning Level 1 text into Body text seems to be a harder task. In the example file http://www.google.com/url?sa=D&q=htt...1/example.html the title in the right column is Level 1 and the Outline Level drop-down menu in the Indenst and Spacing Tab is "greyed out", i.e. inactive, therefore I cannot follow your kind instructions. Is there a way to make it active? |
#5
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Table of Contents - Level 1, Body Text etc
Define the TOC style to position the right-tab within the width of your
column. "Fiance" wrote in message oups.com... Thank you for the instructions on a TOC for each column! I'm running into another problem, however. The right edge of each TOC is not visible - it "runs" under the cell border. I see no options for this in "Insert/Reference/TOC/Modify" and there are no holders on the ruler to drag the right edge of the TOC to visibility. Turning Level 1 text into Body text seems to be a harder task. In the example file http://www.google.com/url?sa=D&q=htt...1/example.html the title in the right column is Level 1 and the Outline Level drop-down menu in the Indenst and Spacing Tab is "greyed out", i.e. inactive, therefore I cannot follow your kind instructions. Is there a way to make it active? |
#6
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Table of Contents - Level 1, Body Text etc
Display the Modify Style dialog box for the TOC 1 style (for
instructions, see http://www.shaunakelly.com/word/styl...fyAStyle.html). In the dialog box, click Format, click Tabs, specify a location for a right-aligned tab stop, click Set. Confirm with OK. Repeat for the other TOC styles. -- Stefan Blom Microsoft Word MVP "Jezebel" wrote in message ... Define the TOC style to position the right-tab within the width of your column. "Fiance" wrote in message oups.com... Thank you for the instructions on a TOC for each column! I'm running into another problem, however. The right edge of each TOC is not visible - it "runs" under the cell border. I see no options for this in "Insert/Reference/TOC/Modify" and there are no holders on the ruler to drag the right edge of the TOC to visibility. Turning Level 1 text into Body text seems to be a harder task. In the example file http://www.google.com/url?sa=D&q=htt...1/example.html the title in the right column is Level 1 and the Outline Level drop-down menu in the Indenst and Spacing Tab is "greyed out", i.e. inactive, therefore I cannot follow your kind instructions. Is there a way to make it active? |
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