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#1
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document is double spaced
We are working on a 45 page document that appears to be double spaced. None
of the styles or settings, however, indicate double spacing or extra paragraph spacing. Everything is set for single and 0 spacing before and after the paragraph. We are trying to change the spacing for a specific paragraph to single so that the lines of text will all fit onto a page. We have tried everything we can think of - switching back to normal, pasting as unformatted text, etc. It continues to paste as double spaced. It is as if the entire document has a setting of double spacing which I cannot find anywhere. So far, the only way we can get this to change back to single spacing is to select all (the entire document) and paste special as unformatted text into a new blank document. But that will be a lot of work to reformat and paste all of the graphics in separately. Does anyone know what could be causing this and how it can be changed back to single spacing? Is there a setting for double spacing an entire document (not just paragraph and line)? |
#3
Posted to microsoft.public.word.pagelayout
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document is double spaced
Yes, nothing in the white space. Just one paragraph symbol at the end of a
paragraph. It looks as though it is supposed to be single-spaced with no spacing before/after the paragraphs (according to all settings), and copying it into a new blank document is indeed single-spaced, but cutting it and pasting into the same document (any place in the document) causes it to be double-spaced. There must be some setting that causes the entire document to be double-spaced. We are checking with the originator to see how it was created. I troubleshoot a lot of documents and it is a real mystery to me. Kim "CyberTaz" wrote: Have you displayed the non-printing characters ( ¶ ) in the document? If so, what -- if anything -- appears in the white space between the lines of text? Regards |:) Bob Jones [MVP] Office:Mac On 7/1/09 12:18 PM, in article , "kim" wrote: We are working on a 45 page document that appears to be double spaced. None of the styles or settings, however, indicate double spacing or extra paragraph spacing. Everything is set for single and 0 spacing before and after the paragraph. We are trying to change the spacing for a specific paragraph to single so that the lines of text will all fit onto a page. We have tried everything we can think of - switching back to normal, pasting as unformatted text, etc. It continues to paste as double spaced. It is as if the entire document has a setting of double spacing which I cannot find anywhere. So far, the only way we can get this to change back to single spacing is to select all (the entire document) and paste special as unformatted text into a new blank document. But that will be a lot of work to reformat and paste all of the graphics in separately. Does anyone know what could be causing this and how it can be changed back to single spacing? Is there a setting for double spacing an entire document (not just paragraph and line)? |
#4
Posted to microsoft.public.word.pagelayout
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document is double spaced
What is the vertical alignment setting (Layout tab of Page Setup)?
Another thought, in some previous instances documents have appeared to be double-spaced because the text had been formatted as superscript or subscript (and Zoom apparently changed enough to make this less obvious). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "kim" wrote in message news Yes, nothing in the white space. Just one paragraph symbol at the end of a paragraph. It looks as though it is supposed to be single-spaced with no spacing before/after the paragraphs (according to all settings), and copying it into a new blank document is indeed single-spaced, but cutting it and pasting into the same document (any place in the document) causes it to be double-spaced. There must be some setting that causes the entire document to be double-spaced. We are checking with the originator to see how it was created. I troubleshoot a lot of documents and it is a real mystery to me. Kim "CyberTaz" wrote: Have you displayed the non-printing characters ( ¶ ) in the document? If so, what -- if anything -- appears in the white space between the lines of text? Regards |:) Bob Jones [MVP] Office:Mac On 7/1/09 12:18 PM, in article , "kim" wrote: We are working on a 45 page document that appears to be double spaced. None of the styles or settings, however, indicate double spacing or extra paragraph spacing. Everything is set for single and 0 spacing before and after the paragraph. We are trying to change the spacing for a specific paragraph to single so that the lines of text will all fit onto a page. We have tried everything we can think of - switching back to normal, pasting as unformatted text, etc. It continues to paste as double spaced. It is as if the entire document has a setting of double spacing which I cannot find anywhere. So far, the only way we can get this to change back to single spacing is to select all (the entire document) and paste special as unformatted text into a new blank document. But that will be a lot of work to reformat and paste all of the graphics in separately. Does anyone know what could be causing this and how it can be changed back to single spacing? Is there a setting for double spacing an entire document (not just paragraph and line)? |
#5
Posted to microsoft.public.word.pagelayout
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document is double spaced
If it copies/pastes into another blank correctly, it may be that your
document is corrupt. You could try the Open and Repair option to see if that resolves it. If not, copy all but the final paragraph mark and paste into a new blank document. (Ctrl+End, Ctrl+Shft+Home, Ctrl+C, then Ctrl+K into a new blank.) -- Terry Farrell - MSWord MVP "Suzanne S. Barnhill" wrote in message ... What is the vertical alignment setting (Layout tab of Page Setup)? Another thought, in some previous instances documents have appeared to be double-spaced because the text had been formatted as superscript or subscript (and Zoom apparently changed enough to make this less obvious). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "kim" wrote in message news Yes, nothing in the white space. Just one paragraph symbol at the end of a paragraph. It looks as though it is supposed to be single-spaced with no spacing before/after the paragraphs (according to all settings), and copying it into a new blank document is indeed single-spaced, but cutting it and pasting into the same document (any place in the document) causes it to be double-spaced. There must be some setting that causes the entire document to be double-spaced. We are checking with the originator to see how it was created. I troubleshoot a lot of documents and it is a real mystery to me. Kim "CyberTaz" wrote: Have you displayed the non-printing characters ( ¶ ) in the document? If so, what -- if anything -- appears in the white space between the lines of text? Regards |:) Bob Jones [MVP] Office:Mac On 7/1/09 12:18 PM, in article , "kim" wrote: We are working on a 45 page document that appears to be double spaced. None of the styles or settings, however, indicate double spacing or extra paragraph spacing. Everything is set for single and 0 spacing before and after the paragraph. We are trying to change the spacing for a specific paragraph to single so that the lines of text will all fit onto a page. We have tried everything we can think of - switching back to normal, pasting as unformatted text, etc. It continues to paste as double spaced. It is as if the entire document has a setting of double spacing which I cannot find anywhere. So far, the only way we can get this to change back to single spacing is to select all (the entire document) and paste special as unformatted text into a new blank document. But that will be a lot of work to reformat and paste all of the graphics in separately. Does anyone know what could be causing this and how it can be changed back to single spacing? Is there a setting for double spacing an entire document (not just paragraph and line)? |
#6
Posted to microsoft.public.word.pagelayout
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document is double spaced
Yes, I did check that and it was Top. It doesn't appear to have any
superscript or subscript formatting. Kim "Suzanne S. Barnhill" wrote: What is the vertical alignment setting (Layout tab of Page Setup)? Another thought, in some previous instances documents have appeared to be double-spaced because the text had been formatted as superscript or subscript (and Zoom apparently changed enough to make this less obvious). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "kim" wrote in message news Yes, nothing in the white space. Just one paragraph symbol at the end of a paragraph. It looks as though it is supposed to be single-spaced with no spacing before/after the paragraphs (according to all settings), and copying it into a new blank document is indeed single-spaced, but cutting it and pasting into the same document (any place in the document) causes it to be double-spaced. There must be some setting that causes the entire document to be double-spaced. We are checking with the originator to see how it was created. I troubleshoot a lot of documents and it is a real mystery to me. Kim "CyberTaz" wrote: Have you displayed the non-printing characters ( ¶ ) in the document? If so, what -- if anything -- appears in the white space between the lines of text? Regards |:) Bob Jones [MVP] Office:Mac On 7/1/09 12:18 PM, in article , "kim" wrote: We are working on a 45 page document that appears to be double spaced. None of the styles or settings, however, indicate double spacing or extra paragraph spacing. Everything is set for single and 0 spacing before and after the paragraph. We are trying to change the spacing for a specific paragraph to single so that the lines of text will all fit onto a page. We have tried everything we can think of - switching back to normal, pasting as unformatted text, etc. It continues to paste as double spaced. It is as if the entire document has a setting of double spacing which I cannot find anywhere. So far, the only way we can get this to change back to single spacing is to select all (the entire document) and paste special as unformatted text into a new blank document. But that will be a lot of work to reformat and paste all of the graphics in separately. Does anyone know what could be causing this and how it can be changed back to single spacing? Is there a setting for double spacing an entire document (not just paragraph and line)? |
#7
Posted to microsoft.public.word.pagelayout
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document is double spaced
That is a good suggestion. We'll try that. Thanks.
"Terry Farrell" wrote: If it copies/pastes into another blank correctly, it may be that your document is corrupt. You could try the Open and Repair option to see if that resolves it. If not, copy all but the final paragraph mark and paste into a new blank document. (Ctrl+End, Ctrl+Shft+Home, Ctrl+C, then Ctrl+K into a new blank.) -- Terry Farrell - MSWord MVP "Suzanne S. Barnhill" wrote in message ... What is the vertical alignment setting (Layout tab of Page Setup)? Another thought, in some previous instances documents have appeared to be double-spaced because the text had been formatted as superscript or subscript (and Zoom apparently changed enough to make this less obvious). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "kim" wrote in message news Yes, nothing in the white space. Just one paragraph symbol at the end of a paragraph. It looks as though it is supposed to be single-spaced with no spacing before/after the paragraphs (according to all settings), and copying it into a new blank document is indeed single-spaced, but cutting it and pasting into the same document (any place in the document) causes it to be double-spaced. There must be some setting that causes the entire document to be double-spaced. We are checking with the originator to see how it was created. I troubleshoot a lot of documents and it is a real mystery to me. Kim "CyberTaz" wrote: Have you displayed the non-printing characters ( ¶ ) in the document? If so, what -- if anything -- appears in the white space between the lines of text? Regards |:) Bob Jones [MVP] Office:Mac On 7/1/09 12:18 PM, in article , "kim" wrote: We are working on a 45 page document that appears to be double spaced. None of the styles or settings, however, indicate double spacing or extra paragraph spacing. Everything is set for single and 0 spacing before and after the paragraph. We are trying to change the spacing for a specific paragraph to single so that the lines of text will all fit onto a page. We have tried everything we can think of - switching back to normal, pasting as unformatted text, etc. It continues to paste as double spaced. It is as if the entire document has a setting of double spacing which I cannot find anywhere. So far, the only way we can get this to change back to single spacing is to select all (the entire document) and paste special as unformatted text into a new blank document. But that will be a lot of work to reformat and paste all of the graphics in separately. Does anyone know what could be causing this and how it can be changed back to single spacing? Is there a setting for double spacing an entire document (not just paragraph and line)? |
#8
Posted to microsoft.public.word.pagelayout
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document is double spaced
Kim, I hope you found out what was wrong... I bet it was character
formatting. I was able to reproduce what you mentioned by raising the vertical position of the characters by 12 points. "kim" wrote: Yes, I did check that and it was Top. It doesn't appear to have any superscript or subscript formatting. Kim "Suzanne S. Barnhill" wrote: What is the vertical alignment setting (Layout tab of Page Setup)? Another thought, in some previous instances documents have appeared to be double-spaced because the text had been formatted as superscript or subscript (and Zoom apparently changed enough to make this less obvious). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "kim" wrote in message news Yes, nothing in the white space. Just one paragraph symbol at the end of a paragraph. It looks as though it is supposed to be single-spaced with no spacing before/after the paragraphs (according to all settings), and copying it into a new blank document is indeed single-spaced, but cutting it and pasting into the same document (any place in the document) causes it to be double-spaced. There must be some setting that causes the entire document to be double-spaced. We are checking with the originator to see how it was created. I troubleshoot a lot of documents and it is a real mystery to me. Kim "CyberTaz" wrote: Have you displayed the non-printing characters ( ¶ ) in the document? If so, what -- if anything -- appears in the white space between the lines of text? Regards |:) Bob Jones [MVP] Office:Mac On 7/1/09 12:18 PM, in article , "kim" wrote: We are working on a 45 page document that appears to be double spaced. None of the styles or settings, however, indicate double spacing or extra paragraph spacing. Everything is set for single and 0 spacing before and after the paragraph. We are trying to change the spacing for a specific paragraph to single so that the lines of text will all fit onto a page. We have tried everything we can think of - switching back to normal, pasting as unformatted text, etc. It continues to paste as double spaced. It is as if the entire document has a setting of double spacing which I cannot find anywhere. So far, the only way we can get this to change back to single spacing is to select all (the entire document) and paste special as unformatted text into a new blank document. But that will be a lot of work to reformat and paste all of the graphics in separately. Does anyone know what could be causing this and how it can be changed back to single spacing? Is there a setting for double spacing an entire document (not just paragraph and line)? |
#9
Posted to microsoft.public.word.pagelayout
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document is double spaced
I had the same problem where the preceding text had that Paragraph symbol
then too much space in between the next line. I highlighted the text and changed the line spacing and that fixed it. Didn't get rid of the paragraph symbol, though. Don't know whether this helps or makes sense as I'm just jumping in to this...forgive me if I'm out of line. "Dorak" wrote in message ... Kim, I hope you found out what was wrong... I bet it was character formatting. I was able to reproduce what you mentioned by raising the vertical position of the characters by 12 points. "kim" wrote: Yes, I did check that and it was Top. It doesn't appear to have any superscript or subscript formatting. Kim "Suzanne S. Barnhill" wrote: What is the vertical alignment setting (Layout tab of Page Setup)? Another thought, in some previous instances documents have appeared to be double-spaced because the text had been formatted as superscript or subscript (and Zoom apparently changed enough to make this less obvious). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "kim" wrote in message news Yes, nothing in the white space. Just one paragraph symbol at the end of a paragraph. It looks as though it is supposed to be single-spaced with no spacing before/after the paragraphs (according to all settings), and copying it into a new blank document is indeed single-spaced, but cutting it and pasting into the same document (any place in the document) causes it to be double-spaced. There must be some setting that causes the entire document to be double-spaced. We are checking with the originator to see how it was created. I troubleshoot a lot of documents and it is a real mystery to me. Kim "CyberTaz" wrote: Have you displayed the non-printing characters ( ¶ ) in the document? If so, what -- if anything -- appears in the white space between the lines of text? Regards |:) Bob Jones [MVP] Office:Mac On 7/1/09 12:18 PM, in article , "kim" wrote: We are working on a 45 page document that appears to be double spaced. None of the styles or settings, however, indicate double spacing or extra paragraph spacing. Everything is set for single and 0 spacing before and after the paragraph. We are trying to change the spacing for a specific paragraph to single so that the lines of text will all fit onto a page. We have tried everything we can think of - switching back to normal, pasting as unformatted text, etc. It continues to paste as double spaced. It is as if the entire document has a setting of double spacing which I cannot find anywhere. So far, the only way we can get this to change back to single spacing is to select all (the entire document) and paste special as unformatted text into a new blank document. But that will be a lot of work to reformat and paste all of the graphics in separately. Does anyone know what could be causing this and how it can be changed back to single spacing? Is there a setting for double spacing an entire document (not just paragraph and line)? |
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