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#1
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Drop down lists and check boxes in a form
I am trying to make forms easier to use for the end user.
I want to have a checkbox be marked with an X when you click on the box. I want to have a drop down list, drop down when you click on it, and then when you select one of the options, be viewable in that field. I know this can be done, I am just not sure of the process. |
#2
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smurphy wrote:
I am trying to make forms easier to use for the end user. I want to have a checkbox be marked with an X when you click on the box. I want to have a drop down list, drop down when you click on it, and then when you select one of the options, be viewable in that field. I know this can be done, I am just not sure of the process. Read this series of articles: Please Fill Out This Form Part 1: Create professional looking forms in Word http://www.computorcompanion.com/LPMArticle.asp?ID=22 Part 2: Adding Automation to your Word forms. http://www.computorcompanion.com/LPMArticle.asp?ID=46 Part 3: Learn more VBA (macros) to automate your forms. http://www.computorcompanion.com/LPMArticle.asp?ID=119 Part 4: Use custom dialog boxes in your Word forms http://www.computorcompanion.com/LPMArticle.asp?ID=127 Part 5: Connect your AutoForm to a database to save input time and keep better records! http://www.computorcompanion.com/LPMArticle.asp?ID=136 -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
#3
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I have Word toolbars very customzed and maintain the FORMS toolbar in sight all the time. What kind of form are you trying to create? A simple form is very easy to make. Below is an image of the Forms Toolbar and I have labeled the different icons you will see.
Do you have text that will be associated with your checkbox and dropdown menu? Just click the icon to insert the checkbox. If you are using a text field, you will click the "ab" button. The DropDown form field is the 3rd from the left, and when you click on this one, a shaded field will be placed in your document. Click on the PROPERTIES button (FORMS toolbar) and you will see the 2nd screen capture. I have labeled things there which may help you. Try ig. -------------------------------------------------------------------------------- I am trying to make forms easier to use for the end user. I want to have a checkbox be marked with an X when you click on the box. I want to have a drop down list, drop down when you click on it, and then when you select one of the options, be viewable in that field. I know this can be done, I am just not sure of the process |
#4
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Please don't post attachments to these NGs. Most of the readers of this NG
especially are posting through Web portals that do not permit either posting or viewing attachments. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cynthia" wrote in message ... I have Word toolbars very customzed and maintain the FORMS toolbar in sight all the time. What kind of form are you trying to create? A simple form is very easy to make. Below is an image of the Forms Toolbar and I have labeled the different icons you will see. Do you have text that will be associated with your checkbox and dropdown menu? Just click the icon to insert the checkbox. If you are using a text field, you will click the "ab" button. The DropDown form field is the 3rd from the left, and when you click on this one, a shaded field will be placed in your document. Click on the PROPERTIES button (FORMS toolbar) and you will see the 2nd screen capture. I have labeled things there which may help you. Try ig. ---------------------------------------------------------------------------- ---- I am trying to make forms easier to use for the end user. I want to have a checkbox be marked with an X when you click on the box. I want to have a drop down list, drop down when you click on it, and then when you select one of the options, be viewable in that field. I know this can be done, I am just not sure of the process |
#5
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Suzanne - these were NOT attachments but embedded images within the message itself. Since I am a visual person, it helps me to associate things with text rather than have descriptive text only. And the message was only 60 kilobytes in size. Images are very optimized for small size. I never send attachments in newsgroups (Microsoft newsgroups, that is). Since I am using Outlook Express, I used the INSERT PICTURE option so the images were part of the message.
-------------------------------------------------------------------------------- Please don't post attachments to these NGs. Most of the readers of this NG especially are posting through Web portals that do not permit either posting or viewing attachments. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#6
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They may be embedded on your end, but if you look at
http://www.microsoft.com/office/comm...&lang=en&cr=US, you'll see that they are not visible to OP, who posted through this forum. 60K is a very large message for a NG, 10-12 or more times the size of a typical post. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cynthia" wrote in message ... Suzanne - these were NOT attachments but embedded images within the message itself. Since I am a visual person, it helps me to associate things with text rather than have descriptive text only. And the message was only 60 kilobytes in size. Images are very optimized for small size. I never send attachments in newsgroups (Microsoft newsgroups, that is). Since I am using Outlook Express, I used the INSERT PICTURE option so the images were part of the message. ---------------------------------------------------------------------------- ---- Please don't post attachments to these NGs. Most of the readers of this NG especially are posting through Web portals that do not permit either posting or viewing attachments. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#7
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I will check that one, Suzanne, and thank you for the explanation, but again, I am placing screen captures inside the message body,and not attaching them using that feature of OE6.
-------------------------------------------------------------------------------- They may be embedded on your end, but if you look at http://www.microsoft.com/office/comm...&lang=en&cr=US, you'll see that they are not visible to OP, who posted through this forum. 60K is a very large message for a NG, 10-12 or more times the size of a typical post. -- Suzanne S. Barnhill Microsoft MVP (Word) |
#8
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Suzanne - my own personal preference is to use OE6 to access NewsGroups because I can view things properly rather than from a web page.
news://msnews.microsoft.com/microsof....docmanagement This is the link to click to get into Microsoft public newsgroup for this particular discussion. You add the account (tools, accounts, NEWS, and add it. (just the msnews.microsoft.com part) Cynthia |
#9
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I agree that NNTP is the most efficient way to access Usenet. That is the
method I have always used; because I'm on dial-up, Web forums are much too slow to be useful to me. I am reading these NGs with OE6, as you could tell by looking at my message headers, but the huge majority of those posting questions are not. Usenet is intended to be plain text (with no attachments except in those NGs designated as "binaries"), and even HTML posts are discouraged in these (microsoft.public.word) NGs. Although the Microsoft Communities and similar Web forums are Web forms, their formatting is essentially limited to plain text. If you want to make your replies useful to those who have posted the questions, you will keep this in mind. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cynthia" wrote in message ... Suzanne - my own personal preference is to use OE6 to access NewsGroups because I can view things properly rather than from a web page. news://msnews.microsoft.com/microsof....docmanagement This is the link to click to get into Microsoft public newsgroup for this particular discussion. You add the account (tools, accounts, NEWS, and add it. (just the msnews.microsoft.com part) Cynthia |
#10
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They still show up as attachments to anyone reading. Me, for instance--my
newsreader shows the little paperclip that denotes an attachment and lists the files as attachments, even though they still show up automatically in the HTML message. Since plain text cannot embed images, etc, those files have to be attached to the message. The HTML formatting that you are using just hides the mechanism behind showing the image. I'm not familiar with OE, but I suspect the OE feature is just a quick way to hide the mechanics as well, but that it is still attaching the files behind the scenes. Just like a web page--the images look like part of the page but are really separate files. On 6/4/05 7:59 AM, "Cynthia" wrote: I will check that one, Suzanne, and thank you for the explanation, but again, I am placing screen captures inside the message body,and not attaching them using that feature of OE6. ------------------------------------------------------------------------------ -- They may be embedded on your end, but if you look at http://www.microsoft.com/office/comm...microsoft.publ ic.word.docmanagement&lang=en&cr=US, you'll see that they are not visible to OP, who posted through this forum. 60K is a very large message for a NG, 10-12 or more times the size of a typical post. |
#11
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Some newsreaders will display HTML posts as they were posted. Others (those that only use plain text) will not and will show as attachments. For example, people who use AOL - I have a friend who uses it and if I send her HTML stationery, she gets things as attachments. I use Outlook Express specifically for its ability to display WYSIWYG when I opt for rich text formatted e-mails. As I explained to Suzanne - I am a visual person and if someone is explaining how to do something in any given MS application, et al, it helps ME if I can see a screen capture to go with it. I learn things better that way, and it's a scientific fact that we remember what we SEE better than what we read. Hence I use screen captures to explain things to other folks. Perhaps what I should do is create tutorial pages with these screen captures and then post links when answering questions, eh? G
OE6 has a better way of handling this and I use it exclusively as my newsreader of choice. -------------------------------------------------------------------------------- They still show up as attachments to anyone reading. Me, for instance--my newsreader shows the little paperclip that denotes an attachment and lists the files as attachments, even though they still show up automatically in the HTML message. Since plain text cannot embed images, etc, those files have to be attached to the message. The HTML formatting that you are using just hides the mechanism behind showing the image. I'm not familiar with OE, but I suspect the OE feature is just a quick way to hide the mechanics as well, but that it is still attaching the files behind the scenes. Just like a web page--the images look like part of the page but are really separate files. |
#12
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Assuming you inserted the checkboxes and drop down list from the Forms
toolbar, click on the lock button on that toolbar and protect your document for forms. What you are talking about is what Word calls an "online form." Check this in help. For more about online forms, follow the links at http://addbalance.com/word/wordwebresources.htm#Forms or http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian Chapman's series of articles. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "smurphy" wrote in message ... I am trying to make forms easier to use for the end user. I want to have a checkbox be marked with an X when you click on the box. I want to have a drop down list, drop down when you click on it, and then when you select one of the options, be viewable in that field. I know this can be done, I am just not sure of the process. |
#13
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The fact of the matter is the person you are attempting to help
doesn't see your reply or may not see all of your reply, due to the images. In this case the OP has posted using the web interface on the MS site. Some of your text shows up but the images don't. So unfortunately, all that time you spent trying to help the OP was for naught. :-( See for yourself: http://www.microsoft.com/office/comm...060&sloc=en-us That's also one of the reasons incorporated the message warning about posting in HTML and other newsreaders may not be about to read it and it recommends you use plain text. The general rule is if the newsgroup does not have 'bin' or 'binary' in the name then posting attachments, embedded images, HTML or RTF format is considered poor netiquette. And if you ever wondered why many of us create a tutorials with screen shots and such and then post links to them in our replies that's why. ;-) Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Cynthia" wrote in message ... Some newsreaders will display HTML posts as they were posted. Others (those that only use plain text) will not and will show as attachments. For example, people who use AOL - I have a friend who uses it and if I send her HTML stationery, she gets things as attachments. I use Outlook Express specifically for its ability to display WYSIWYG when I opt for rich text formatted e-mails. As I explained to Suzanne - I am a visual person and if someone is explaining how to do something in any given MS application, et al, it helps ME if I can see a screen capture to go with it. I learn things better that way, and it's a scientific fact that we remember what we SEE better than what we read. Hence I use screen captures to explain things to other folks. Perhaps what I should do is create tutorial pages with these screen captures and then post links when answering questions, eh? G OE6 has a better way of handling this and I use it exclusively as my newsreader of choice. They still show up as attachments to anyone reading. Me, for instance--my newsreader shows the little paperclip that denotes an attachment and lists the files as attachments, even though they still show up automatically in the HTML message. Since plain text cannot embed images, etc, those files have to be attached to the message. The HTML formatting that you are using just hides the mechanism behind showing the image. I'm not familiar with OE, but I suspect the OE feature is just a quick way to hide the mechanics as well, but that it is still attaching the files behind the scenes. Just like a web page--the images look like part of the page but are really separate files. |
#14
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I see --- well... Why don't people access the newsgroup like I do? Makes me wonder.
-------------------------------------------------------------------------------- The fact of the matter is the person you are attempting to help doesn't see your reply or may not see all of your reply, due to the images. In this case the OP has posted using the web interface on the MS site. Some of your text shows up but the images don't. So unfortunately, all that time you spent trying to help the OP was for naught. :-( |
#15
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Two reasons:
1. Most users nowadays know nothing of Usenet and NNTP newsreaders. They go to www.microsoft.com looking for support and find the online communities there. Or they search Google for an answer and get involved in newsgroups that way. Most of them have no real concept of what newsgroups are. Although we encourage regular users to use newsreaders, most users come to post one question, get an answer, and then leave; they're not interested in a long-term technology. 2. Some people are behind corporate firewalls that prevent access to Usenet using newsgreaders. If they can surf the Web (and some can't even do that), then they can post in Web forums such as the Office Communities, Google Groups, and the like. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cynthia" wrote in message ... I see --- well... Why don't people access the newsgroup like I do? Makes me wonder. ---------------------------------------------------------------------------- ---- The fact of the matter is the person you are attempting to help doesn't see your reply or may not see all of your reply, due to the images. In this case the OP has posted using the web interface on the MS site. Some of your text shows up but the images don't. So unfortunately, all that time you spent trying to help the OP was for naught. :-( |
#16
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Suzanne provided the reasons why many can not use OE or another
newsreader but those who tend to hang out more do access the ngs using OE or an alternate newsreader. BUT everyone uses the same newsreader as you do (because actually OE isn't necessarily the best newsreader - each have their pros/cons) and they may handle posts containing anything other than plain text differently. Take HTML, for example, for some newsreaders this requires two downloads for the post: once as plain text and the other as HTML. That may not sound like a big deal but another factor to keep in mind is not everyone has the same Internet access. Many overseas must pay by the byte or minute and unncesssary posting size, such as HTML, along with embedded images/attachments cost them money. And, of course, don't forget the dial-up users - large posts, such as HTML or those that contain images/attachments cost them time. It wasn't that long ago I only had a dial-up and waiting for posts to download became frustrating - especially when I had a limited amount of time to access them. And occasionally I'll access them using my cell phone for Internet access when I'm traveling. Yeah, even slower than dial-up! So...in order to keep newsgroup posts so they can be read by everyone and cost everyone a minimal amount of time and money, posting in plain text and no attachments/images is considered good netiquette. If you don't know how to set OE to use plain text by defaut here are the steps you need: 1. Go to Tools/Options 2. On the Send tab select "Plain text" under the "News sending format" section at the bottom. Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Cynthia" wrote in message ... I see --- well... Why don't people access the newsgroup like I do? Makes me wonder. The fact of the matter is the person you are attempting to help doesn't see your reply or may not see all of your reply, due to the images. In this case the OP has posted using the web interface on the MS site. Some of your text shows up but the images don't. So unfortunately, all that time you spent trying to help the OP was for naught. :-( |
#17
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The only place I see really large posts (over 100kb) is in the stationery
newsgroups and all of those ARE html format. My post was only 60kb which is rather small by comparison. Would it have made a difference if I zipped the instructions? Since I use OE6 for newsgroups...well.. I remember the problem a year or so ago on ALL of Microsoft's public newsgroups when hackers were sending out those bogus Microsoft update/upgrade scam mails which were virus-infected. Lord knows, I got over 200 a day on my e-mail server, and as a result had to change my e-mail address and password with my ISP! That was the only way to resolve the issue. I was getting automated e-mail from my ISP telling me I had exceeded my quota! Now, I have security in place (not just SP2 for Windows XP) that gives me STEALTH results (testing all ports at Shields Up web site). As for the MS public newsgroups - John Eddy (Microsoft) informed people that no attachments would be allowed in public newsgroups because of it, and that in the OE6 stationery newsgroup, any posts over 100 had to be divided. Because of this, he set up a private newsgroup where there is not this limit. And that's where I post my stationery creations. Mine generally don't go over 260kb insize. I have seen some posts as large as 600kb+ which is ridiculous. I happen to access the Internet via high speed DSL (1.5MBps). Cynthia |
#18
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Beth meant to say NOT everyone is using the same type of newsreader, of
course. What you see is a totally unreliable way to figure out what anybody else might be seeing. 60kb is huge compared to the standard posts on this group which range from 0.9k to 3k, in a quick scan of the list in front of me. Zipping it down to 20k would still have been huge. Certainly, all newsgroups will have their own "house rules" but they are usually apparent from reading a few posts. Thanks for changing away from HTML. I hate reading in Arial, or whatever it was--now I can read your posts in the font that I have determined is the most comfortable for me, at the line length that I am accustomed to. On 6/5/05 6:26 AM, "Cynthia" wrote: The only place I see really large posts (over 100kb) is in the stationery newsgroups and all of those ARE html format. My post was only 60kb which is rather small by comparison. Would it have made a difference if I zipped the instructions? Since I use OE6 for newsgroups...well.. |
#19
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The majority of posts do not exceed 3-4K so 60K in a plain text
newsgroup is considered large. What doesn't seem large to some is large to others. :-) Again, the primary reason for this is not everyone has high speed Internet access and many of those outside the US pay by the byte/minute. And these days, using a cell phone to connect to the Internet can end up being a pay by the byte too. - and that's on top of a monthly charge. :-( Regarding email spoofing, if you do not munge your email address then you'll still be exposed to spoofing and susceptible to the same issue that took place a year or so ago. No amount of security can prevent someone from harvesting email addresses from the newsgroups - which is what they did. So if you are using a valid email address then I'd change it. Luckily, between my email provider getting on top of the issue and rules I created I didn't have to abandon my email address like so many others did. But you won't see me posting without a munged email address! Which is another reason for the web interface on the Microsoft site. We added a default munged email address ) for posters to prevent this issue. We also incorporated the ability to subscribe to posts and receive email notification on replies. The notification is sent to an email address stored in a profile and not visible to the public. That way those who use the web interface have a little more security and receiving email notification of replies is an advantage to those who don't access the newsgroups on a regular basis. However there is no ability to post attachments and this was incorporated due to security issues you mentioned. As a side note, one of the primary reasons for the 'no attachment' rule was due to the upcoming deployment of the web interface on the MS site. Those using the web interface would have no means of viewing attachments or adding them and there was an issue with size due to how posts are stored. (John's announcement was made prior to the deployment of the new web interface so that aspect couldn't be revealed to the public.) Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Cynthia" wrote in message ... The only place I see really large posts (over 100kb) is in the stationery newsgroups and all of those ARE html format. My post was only 60kb which is rather small by comparison. Would it have made a difference if I zipped the instructions? Since I use OE6 for newsgroups...well.. I remember the problem a year or so ago on ALL of Microsoft's public newsgroups when hackers were sending out those bogus Microsoft update/upgrade scam mails which were virus-infected. Lord knows, I got over 200 a day on my e-mail server, and as a result had to change my address and password with my ISP! That was the only way to resolve the issue. I was getting automated e-mail from my ISP telling me I had exceeded my quota! Now, I have security in place (not just SP2 for Windows XP) that gives me STEALTH results (testing all ports at Shields Up web site). As for the MS public newsgroups - John Eddy (Microsoft) informed people that no attachments would be allowed in public newsgroups because of it, and that in the OE6 stationery newsgroup, any posts over 100 had to be divided. Because of this, he set up a private newsgroup where there is not this limit. And that's where I post my stationery creations. Mine generally don't go over 260kb insize. I have seen some posts as large as 600kb+ which is ridiculous. I happen to access the Internet via high speed DSL (1.5MBps). Cynthia |
#20
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Whoops!! I didn't realize I missed they ever-so-important NOT in my
reply. Thanks for catching this and for the correction. :-) It should have read: BUT *NOT* everyone uses the same newsreader as you do... ~Beth Melton "Daiya Mitchell" wrote in message .. . Beth meant to say NOT everyone is using the same type of newsreader, of course. What you see is a totally unreliable way to figure out what anybody else might be seeing. |
#21
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What essentially you are saying is that everyone is out of step bar you and
that everyone else must conform to your ideas of message display for your convenience. This is a text based newsgroup. Please use text format when accessing it. Not everyone accesses the internet by high speed adsl. Some of us access by expensive dial -up systems, even slow GSM mobile systems. We don't appreciate the extra bandwidth, and we certainly don't want add-ins. If you don't like the rules of the club, don't join it! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Cynthia wrote: The only place I see really large posts (over 100kb) is in the stationery newsgroups and all of those ARE html format. My post was only 60kb which is rather small by comparison. Would it have made a difference if I zipped the instructions? Since I use OE6 for newsgroups...well.. I remember the problem a year or so ago on ALL of Microsoft's public newsgroups when hackers were sending out those bogus Microsoft update/upgrade scam mails which were virus-infected. Lord knows, I got over 200 a day on my e-mail server, and as a result had to change my e-mail address and password with my ISP! That was the only way to resolve the issue. I was getting automated e-mail from my ISP telling me I had exceeded my quota! Now, I have security in place (not just SP2 for Windows XP) that gives me STEALTH results (testing all ports at Shields Up web site). As for the MS public newsgroups - John Eddy (Microsoft) informed people that no attachments would be allowed in public newsgroups because of it, and that in the OE6 stationery newsgroup, any posts over 100 had to be divided. Because of this, he set up a private newsgroup where there is not this limit. And that's where I post my stationery creations. Mine generally don't go over 260kb insize. I have seen some posts as large as 600kb+ which is ridiculous. I happen to access the Internet via high speed DSL (1.5MBps). Cynthia |
#22
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'scuse me, but that's NOT what I am saying.
end of discussion - case closed. |
#23
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Hard to know what you're *not* saying since you don't quote any of the posts
you're replying to. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cynthia" wrote in message ... 'scuse me, but that's NOT what I am saying. end of discussion - case closed. |
#24
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Suzanne - that last one was not worth quoting, believe me! G I am not of
the opinion "I wear blue suits. Everyone should wear blue suits" mentality. I only stated (in this thread) that I prefer using OE6 for accessing newsgroups because I had too many problems going in from IE and web sites. I have better control here. Especially true of formatting messages. And, as you can plainly see, I _AM_ using plain text. Cynthia ---------------------------------------------------------------------------------------------------------- Hard to know what you're *not* saying since you don't quote any of the posts you're replying to. |