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#1
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TOC with entries "Author: Title. Subtitle"
Good evening,
I have to format an omnibus volume in MS Word 2000, which contains several articles. Each text is introduced by: Author Title Subtitle (there is a different style applied to each of them). I'd like Word to generate a table of contents which looks like this: Author: Title. Subtitle...............page Author: Title. Subtitle...............page .... Is this possible (by editing the TOC field for example)? Thank you very much! Loretta (sorry, I'm not a native speaker) |
#2
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TOC with entries "Author: Title. Subtitle"
I don't believe you can easily do this with styles, but you could accomplish
it with TC fields. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Loretta" xxx wrote in message news Good evening, I have to format an omnibus volume in MS Word 2000, which contains several articles. Each text is introduced by: Author Title Subtitle (there is a different style applied to each of them). I'd like Word to generate a table of contents which looks like this: Author: Title. Subtitle...............page Author: Title. Subtitle...............page ... Is this possible (by editing the TOC field for example)? Thank you very much! Loretta (sorry, I'm not a native speaker) |
#3
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TOC with entries "Author: Title. Subtitle"
Thank you for your quick reply!
Is there a possibility to generate TC fields automatically or would I have to put them in manually? If the latter were the case, it wouldn't be much different from my current solution, namely generating the TOC with cross references, would it? |
#4
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TOC with entries "Author: Title. Subtitle"
TC fields must be input manually, but I think it would still be much easier
than using cross-references because: (a) If I'm understanding your use of cross-references correctly, you'd need four for each TOC listing, one for the author, one for the title, one for the subtitle, and one for the page number. You can accomplish the same thing with a single TC field. (b) Using cross-references, you have to be sure you haven't omitted any headings, and you have to insert them in the TOC in the correct order and using the appropriate-level TOC style. If you rearrange the contents, you have to rearrange the TOC manually. (c) When you use TC fields, Word handles creation of the TOC automatically, just as it does when you base the TOC on headings or outline levels. You create one TC field for each TOC entry, including the author, title, and subtitle, and Word keeps up with the page numbers. My limited testing indicates that it is even possible to use StyleRef fields inside your TC fields. If you apply distinctive styles (paragraph or character) to your Author, Title, and Subtitle paragraphs, you might try a TC field as follows: { TC "{ StyleRef "Author" }: { StyleRef "Title" }. { StyleRef "Subtitle" }" } If this is successful, then you could save this TC field as an AutoText entry and easily insert it after the subtitle in each chapter/section. Note that you will get an error if you insert the field at the end of the Subtitle paragraph (or whichever one is the last to appear). You'll have to put it at the beginning of the following paragraph instead (something in a different style). Note also that you have to keep updating fields as you do this. It took several updates before my TC field reflected the StyleRef results, and that was necessary before the TOC would display anything. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Loretta" xxx wrote in message ... Thank you for your quick reply! Is there a possibility to generate TC fields automatically or would I have to put them in manually? If the latter were the case, it wouldn't be much different from my current solution, namely generating the TOC with cross references, would it? |
#5
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TOC with entries "Author: Title. Subtitle"
"Suzanne S. Barnhill" wrote:
My limited testing indicates that it is even possible to use StyleRef fields inside your TC fields. If you apply distinctive styles (paragraph or character) to your Author, Title, and Subtitle paragraphs, you might try a TC field as follows: { TC "{ StyleRef "Author" }: { StyleRef "Title"}. { StyleRef "Subtitle" }" } WOW! That did it! Thank you so much! |
#6
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TOC with entries "Author: Title. Subtitle"
I was hoping to hear that. I tried it with just one set of headings, so I
wasn't sure it would work with more, but if you can confirm that it does, then I'll add that to my article on StyleRef fields at http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm Thanks for the opportunity to add to my skill set! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Loretta" xxx wrote in message ... "Suzanne S. Barnhill" wrote: My limited testing indicates that it is even possible to use StyleRef fields inside your TC fields. If you apply distinctive styles (paragraph or character) to your Author, Title, and Subtitle paragraphs, you might try a TC field as follows: { TC "{ StyleRef "Author" }: { StyleRef "Title"}. { StyleRef "Subtitle" }" } WOW! That did it! Thank you so much! |
#7
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TOC with entries "Author: Title. Subtitle"
so I
wasn't sure it would work with more, but if you can confirm that it does, Yes, it does. |
#8
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TOC with entries "Author: Title. Subtitle"
Thanks, I'll be adding that to my article when I find time (tonight, I
hope). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Loretta" xxx wrote in message ... so I wasn't sure it would work with more, but if you can confirm that it does, Yes, it does. |
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