Home |
Search |
Today's Posts |
#1
|
|||
|
|||
Basic macros query - where are they assigned to?
I'm sure that the answer to this must be staring me in the face, but I'm
afraid I just can't find it. In the time I've been trying to get to grips with Word 2000, I've created several very basic macros, which I've assigned to particular combinations of keys. In many cases, I've forgotten exactly which keys produce which macros - how do I find out? If I go to Tools/Macro/Macros I get a list which looks like this: Macro 1 Macro 10 Macro 11 Macro 12 and so on. If I highlight any one of these and press Edit, I get a screen which lists the commands for all the macros (separated by horizontal rules) and I can - not unnaturally - edit them. But where in all this does it tell me which keys each macro has been assigned to? Thanks very much! Bert http://www.bertcoules.co.uk |
#2
|
|||
|
|||
Bert,
Right click your menu and press customize then the keyboard button. When the customize keyboard dialog opens, select macros in the categories window. The list of macros will appear in the right window, select one and the shortcut keystroke, if assigned, will be displayed. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Bert Coules wrote: I'm sure that the answer to this must be staring me in the face, but I'm afraid I just can't find it. In the time I've been trying to get to grips with Word 2000, I've created several very basic macros, which I've assigned to particular combinations of keys. In many cases, I've forgotten exactly which keys produce which macros - how do I find out? If I go to Tools/Macro/Macros I get a list which looks like this: Macro 1 Macro 10 Macro 11 Macro 12 and so on. If I highlight any one of these and press Edit, I get a screen which lists the commands for all the macros (separated by horizontal rules) and I can - not unnaturally - edit them. But where in all this does it tell me which keys each macro has been assigned to? Thanks very much! Bert http://www.bertcoules.co.uk |
#3
|
|||
|
|||
Greg,
Many thanks for the speedy reply. Right click your menu and press customize then the keyboard button... Sorry, but I'm afraid I don't know which menu you're referring to; nothing around the various macro screens seems to produce the result you describe . Would you mind being more specific? Bert http://www.bertcoules.co.uk |
#4
|
|||
|
|||
Open the Tools | Customize dialog. Click the Keyboard button, then select
one of your macros in the list in the Macros category. The shortcut key assignment will be shown under "Current Keys." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bert Coules" wrote in message ... Greg, Many thanks for the speedy reply. Right click your menu and press customize then the keyboard button... Sorry, but I'm afraid I don't know which menu you're referring to; nothing around the various macro screens seems to produce the result you describe .. Would you mind being more specific? Bert http://www.bertcoules.co.uk |
#5
|
|||
|
|||
Bert,
Just right click any menu or a blank area on menu bar running across the top of the Word screen. "Customize" appears at the bottom of the dropdown. The is a menu button "keyboard" at the bottom of the "Customize" dialog box. You should be well on your way now :-) -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Bert Coules wrote: Greg, Many thanks for the speedy reply. Right click your menu and press customize then the keyboard button... Sorry, but I'm afraid I don't know which menu you're referring to; nothing around the various macro screens seems to produce the result you describe . Would you mind being more specific? Bert http://www.bertcoules.co.uk |
#6
|
|||
|
|||
Many thanks to Greg and Suzanne. I'm still (obviously) getting to grips
with even simple macros; is there a sort of "Macros for Dummies" type guide that I could get hold of? Bert http://www.bertcoules.co.uk |
#7
|
|||
|
|||
LOL,
Macro Dummy. You are in good company. There are dents in the wall by my desk as a result of my frustation gringing through the simplest of macros. Poke around in the VBA beginner and General newsgroups and you will find plenty interesting reading. Good luck. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Bert Coules wrote: Many thanks to Greg and Suzanne. I'm still (obviously) getting to grips with even simple macros; is there a sort of "Macros for Dummies" type guide that I could get hold of? Bert http://www.bertcoules.co.uk |
#8
|
|||
|
|||
Hi Bert,
If it helps clarify this question--I've always understood that the keyboard assignment is different from the macro. There is nothing hard coded in a macro that sets a shortcut key, generally. Once the macro is created, it is then available via Tools | Customize to have a shortcut key assigned just like any other command. Word offers you a shortcut to this in the macro creation process, but it is still two separate steps and two separate things. E.g., say all your macros and keyboard assignments were saved in the Normal template, and you decided to copy some macros into a different template, the macros will not bring the keyboard assignments with them. I'm very aware of this b/c Word's shortcut has never worked for me. Except it just did, and all it did was open up the Tools | Customize dialog. So your initial instinct--look up the macro to find out the keyboard shortcuts--made sense but did not follow Word's logic--which is that all keyboard shortcuts are assigned/recorded in Tools | Customize, Keyboard. DM On 1/15/05 5:55 AM, "Bert Coules" wrote: Many thanks to Greg and Suzanne. I'm still (obviously) getting to grips with even simple macros; is there a sort of "Macros for Dummies" type guide that I could get hold of? Bert http://www.bertcoules.co.uk |
#9
|
|||
|
|||
See the article "Getting To Grips With VBA Basics In 15 Minutes" at:
http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm -- Please respond to the Newsgroup for the benefit of others who may be interested. Questions sent directly to me will only be answered on a paid consulting basis. Hope this helps, Doug Robbins - Word MVP "Bert Coules" wrote in message ... Many thanks to Greg and Suzanne. I'm still (obviously) getting to grips with even simple macros; is there a sort of "Macros for Dummies" type guide that I could get hold of? Bert http://www.bertcoules.co.uk |
#10
|
|||
|
|||
Doug,
See the article "Getting To Grips With VBA Basics In 15 Minutes" at: http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm Thanks for that. I had a look at it, but to be frank, it's "aren't I clever" smugness annoyed me rather than helped. Is this automated, choose-from-menus really the only approach? I suppose I do have to get used to the illogical vocabulary of objects and methods and all the rest, but really, isn't it just possible to write a macro as one used to write a simple program in early Basic, with Starts and Ends and Loops and If/Thens and all the rest? Bert http://www.bertcoules.co.uk |
#11
|
|||
|
|||
Daiya,
Thanks for the reply. If it helps clarify this question--I've always understood that the keyboard assignment is different from the macro. It does help, thank you. I'm afraid I've worked with good old WordPerfect for too many years. I'm trying, I really am, but Word seems a mass of unnecessary illogicalities and frustrations. Bert http://www.bertcoules.co.uk |
#12
|
|||
|
|||
NO
-- Terry Farrell - Word MVP http://word.mvps.org/ "Bert Coules" wrote in message ... : Doug, : : See the article "Getting To Grips With VBA Basics In 15 Minutes" at: : http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm : : Thanks for that. I had a look at it, but to be frank, it's "aren't I : clever" smugness annoyed me rather than helped. Is this automated, : choose-from-menus really the only approach? : : I suppose I do have to get used to the illogical vocabulary of objects and : methods and all the rest, but really, isn't it just possible to write a : macro as one used to write a simple program in early Basic, with Starts and : Ends and Loops and If/Thens and all the rest? : : Bert : http://www.bertcoules.co.uk : : |
#13
|
|||
|
|||
: ...isn't it just possible to write a macro as one used
: to write a simple program in early Basic...? NO Oh. What a pity. Bert http://www.bertcoules.co.uk |
#14
|
|||
|
|||
If you download the Shortcut Organizer Add-In from
http://www.chriswoodman.co.uk/Shortcut%20Organizer.htm it will tell you what shortcuts you have in your templates and help you to move them to new templates. See http://addbalance.com/word/movetotemplate.htm for step-by-step instructions on moving / sharing / copying / backing-up customizations including AutoText, AutoCorrect, keyboard assignments, toolbars, macros, etc. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Bert Coules" wrote in message ... I'm sure that the answer to this must be staring me in the face, but I'm afraid I just can't find it. In the time I've been trying to get to grips with Word 2000, I've created several very basic macros, which I've assigned to particular combinations of keys. In many cases, I've forgotten exactly which keys produce which macros - how do I find out? If I go to Tools/Macro/Macros I get a list which looks like this: Macro 1 Macro 10 Macro 11 Macro 12 and so on. If I highlight any one of these and press Edit, I get a screen which lists the commands for all the macros (separated by horizontal rules) and I can - not unnaturally - edit them. But where in all this does it tell me which keys each macro has been assigned to? Thanks very much! Bert http://www.bertcoules.co.uk |
#15
|
|||
|
|||
A real key to programming Word is to learn Word's built-in functions and
behavior. Otherwise, you'll spend a lot of time attempting to recreate something that is already built in or working against built in program logic. Here is some general info on moving from Word Perfect to Word: Word and Word Perfect work very differently from one another. Each program's methods have strengths and weaknesses; but, if you try to use one of these programs as if it were the other, it is like pushing on a string! You can easily make a lot of extra work for yourself. If you are unwilling to take the time to learn to use Word's methods, you should stick to using Word Pad. You'll have a lot less grief, although you'll miss out on a lot of raw power. See http://www.addbalance.com/word/wordperfect.htm http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm http://www.mvps.org/word/FAQs/General/RevealCodes.htm http://www.mvps.org/word/FAQs/Genera...Converters.htm http://businesssoft.about.com/comput.../blconvert.htm for information on Word for Word Perfect users. For mo http://www.mvps.org/word/FAQs/Custom...platePart2.htm http://www.mvps.org/word/FAQs/Custom...platePart1.htm http://www.addbalance.com/usersguide/templates.htm http://www.mvps.org/word/FAQs/Number...gExplained.htm http://www.addbalance.com/usersguide/styles.htm http://www.mvps.org/word/FAQs/Custom...latesStore.htm Function Keys In Word 2000 (or later) You can get the function keys to display in a special toolbar at the bottom of the screen if you want (something like pressing F3 twice in WP). The following macro will do this. Sub ShowMeFunctionKeys() Commandbars("Function Key Display").Visible = True End Sub Word's Extend key (F8) gives something similar to block processing. Formatting and Styles Learn about Styles - really learn! http://www.addbalance.com/usersguide/styles.htm I resisted for years and now regret every day of those years because although that string was still very hard to push, it kept getting longer and longer, and had some very important projects tied to it! Once you understand styles and the Word concept of organizing things into Chinese boxes everything falls into place and instead of pushing a string, you can push a button that turns on the very powerful text processing machine known as Microsoft Word and it will start doing your work for you instead of running around behind you trying to undo what you just thought you did. Converting documents Word / Word Perfect Some special characters in Word Perfect documents don't convert well to Word. There is a macro to assist with this described at http://www.columbia.edu/~em36/wpdos/...html#macroword and can be found at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas. This was prepared by Edward Mendelson. Otherwise, look at the macro from http://support.microsoft.com/?kbid=212396 Use these on _copies_! As for converting documents from Word Perfect to _use_ in Word... In a word, don't plan on it. I would not recommend using converted documents long-term. They will be filled with formatting anomolies that will get you at the worst time. This is especially true of any documents containing automatic numbering or bullets. Try recreating form documents in Word using the following process: In Word Perfect (if you still have it, in Word if not) save your files as text files. Use your converted files as references to show you how you want your formatting to look. Create a new document in Word and insert the text from the text file. Save this new document as a Word template. Format it the way you want using styles, not direct formatting. Save it again. To use a template within Word, use File = New and pick your template. This will create a new document for you. Merge documents have special problems and should be recreated from text files or retyped in Word. To convert data files, consider generating labels in WP as a document, converting that to Word, and then using http://www.gmayor.com/convert_labels...mail_merge.htm to get a new Word data file. Note that conversions usually do create documents that look passable and print OK; the problems I'm referring to have to do with editing / making changes, that is, using the documents long-term. (See below on reusing documents vs. using templates.) Conversion back to Word Perfect: There is a problem (in addition to the ones mentioned for conversion _to_ Word) with Version 2002 (XP) and later of Word. The conversion file only works for conversion _to_ Word, not from Word to Word Perfect! Earlier versions went both ways. To fix this, you need to find the old conversion file WPFT532.CNV from a Word 97 or Word 2000 installation and copy it to your new installation, replacing the file of the same name. Note, the change making the file one-way was done as a security measure. While I don't know of any problems the old file causes, keep the new installation's file somewhere as a backup just in case. Boilerplate and Forms In WP a lot of people use macros to hold chunks of text - boilerplate. In Word this function is filled by Templates, AutoText and AutoCorrect, not macros. Follow the links at http://addbalance.com/word/wordwebre...s.htm#AutoText for more information on these tools. You can use FILLIN and ASK fields or UserForms to query the user. For some form documents, Word's "online forms" work very well. For more about online forms, follow the links at http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian Chapman's series of articles. Reusing Documents vs. Using templates General practice in WP is to have a document and copy and edit it to create a new document. This is not good practice in Word. In Word, construct a good, tight, template for your documents and use that template when constructing new documents. Among other things, this can avoid embarrassing "metadata" (http://www.addbalance.com/usersguide/metadata.htm) and things like surprise headers and footers from creeping into new documents. It's a lot of reading, I know. It's OK to chunk it down and do a bit each day, but I would recommend that you make it a top priority to do that bit each day. In the (short) long run, it will save you both time and grief. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Bert Coules" wrote in message ... Daiya, Thanks for the reply. If it helps clarify this question--I've always understood that the keyboard assignment is different from the macro. It does help, thank you. I'm afraid I've worked with good old WordPerfect for too many years. I'm trying, I really am, but Word seems a mass of unnecessary illogicalities and frustrations. Bert http://www.bertcoules.co.uk |
#16
|
|||
|
|||
Charles,
Many thanks for the very detailed reply; much appreciated. I have been toying with the idea of using WordPerfect and then converting the finished documents to Word (they have to be Word because they're being sent to an organisation which uses nothing else) but a few experiments brought to light exactly the problems you mention: the converted documents look fine and print well, but the minute any change is made, chaos tends to ensue. So - again as you say - getting to grips with Word is my only option. Your present advice and many links will be invaluable, as will the continued patience of other users of this group, I'm sure. I just have nearly twenty years of WordPerfect (starting with 5.0 for DOS) to get out of my system... Bert http://www.bertcoules.co.uk |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Visual basic runtime error 5216, there is a printer error | Microsoft Word Help | |||
Can't Open Data Source (Query) where criteria is defined by functi | Mailmerge | |||
Macros in 2003 multiple but connected problems? | Microsoft Word Help | |||
word xp crashes after macros are recorded | Microsoft Word Help | |||
mail merge and access query | Mailmerge |