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#1
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Two TOC questions
I inserted a TOC field that came up okay except for one minor detail.
I'm grabbing headings which are all "number, tab, text". In the document, all the tabs are the same length. But when the TOC field comes up, the tabs are different lengths for one and two digit numbers - that is, the text entries following the one digit numbers don't line up with the entries following the two digit numbers as they should if they were all tabbed out to the same position. I was able to go up to the ruler and pull the tabs to the same position - but what formatting option do I set to avoid this? Is this in the heading style format? Or the TOC style or field format settings? I tried formatting the TOC tabs through the dialog box, and kept not getting the right answer. Also, this TOC replaces a manually-created hyperlinked list (a co- worker didn't know how to do a TOC, so she created a contents list, inserted the page numbers, then hyperlinked each entry to the document page). This report is updated and sent out every few weeks, so the recipients have been used to seeing the blue underlined hyperlinks. The TOC produces hyperlinked entries, but they're not blue and underlined. When I tried to apply that format, the blue and underline stretched from the number on the left margin all the way to the page number on the right margin, including the dotted leader. Is there a way to apply the blue underline only to the text? Ed |
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#2
Posted to microsoft.public.word.docmanagement
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Two TOC questions
In answer to the second question, I think your best bet is to educate users
to expect the new format. As for the first, you need to increase the hanging indent/first tab stop setting in the relevant TOC style (see http://sbarnhill.mvps.org/WordFAQs/NumberAlignment.htm). Although TOC styles are set to update automatically, I've found that this is implemented rather inconsistently in the case of changing indents/tabs from the ruler, so you may need to actually go to Format | Style | Modify | Format | Tabs/Paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message oups.com... I inserted a TOC field that came up okay except for one minor detail. I'm grabbing headings which are all "number, tab, text". In the document, all the tabs are the same length. But when the TOC field comes up, the tabs are different lengths for one and two digit numbers - that is, the text entries following the one digit numbers don't line up with the entries following the two digit numbers as they should if they were all tabbed out to the same position. I was able to go up to the ruler and pull the tabs to the same position - but what formatting option do I set to avoid this? Is this in the heading style format? Or the TOC style or field format settings? I tried formatting the TOC tabs through the dialog box, and kept not getting the right answer. Also, this TOC replaces a manually-created hyperlinked list (a co- worker didn't know how to do a TOC, so she created a contents list, inserted the page numbers, then hyperlinked each entry to the document page). This report is updated and sent out every few weeks, so the recipients have been used to seeing the blue underlined hyperlinks. The TOC produces hyperlinked entries, but they're not blue and underlined. When I tried to apply that format, the blue and underline stretched from the number on the left margin all the way to the page number on the right margin, including the dotted leader. Is there a way to apply the blue underline only to the text? Ed |
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#4
Posted to microsoft.public.word.docmanagement
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Two TOC questions
Thank you both for your help. I'll play with these and see what I
come up with. If I'm understanding the concept, though, I can format the text the TOC inserts - font, paragraph, tabs, etc - separate from the styles the TOC is picking up, yes? But if the text the TOC sees is "number, tab, text", I can't make the TOC reproduce it in the field as "number, Space space, text", correct? (I know that wasn't part of the original question, but as I go through this ~~~~~ report, I see more and more that I'd rather not have to deal with! If they would at least get it wrong the same way each time, I could do something! But this looks like the proverbial thousand monkeys typing for a thousand years - except they were all drunk!) *sigh* Ed On Jun 13, 12:47 pm, Henk57 wrote: I agree to Suzanne re the second question: better to change it once and for all. The page number is hyperlinked but when "Use Ctrl+Click for hyperlinks" is checked in Tools/Options/Edit you need to keep [Ctrl] pressed to get the hyperlink effect. FWIW, the font style can be set up to underline "words only" so then the leader line is not underlined. Suzanne S. Barnhill;2200904 Wrote: In answer to the second question, I think your best bet is to educate users to expect the new format. As for the first, you need to increase the hanging indent/first tab stop setting in the relevant TOC style (see http://sbarnhill.mvps.org/WordFAQs/NumberAlignment.htm). Although TOC styles are set to update automatically, I've found that this is implemented rather inconsistently in the case of changing indents/tabs from the ruler, so you may need to actually go to Format | Style | Modify | Format | Tabs/Paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message roups.com...- I inserted a TOC field that came up okay except for one minor detail. I'm grabbing headings which are all "number, tab, text". In the document, all the tabs are the same length. But when the TOC field comes up, the tabs are different lengths for one and two digit numbers - that is, the text entries following the one digit numbers don't line up with the entries following the two digit numbers as they should if they were all tabbed out to the same position. I was able to go up to the ruler and pull the tabs to the same position - but what formatting option do I set to avoid this? Is this in the heading style format? Or the TOC style or field format settings? I tried formatting the TOC tabs through the dialog box, and kept not getting the right answer. Also, this TOC replaces a manually-created hyperlinked list (a co- worker didn't know how to do a TOC, so she created a contents list, inserted the page numbers, then hyperlinked each entry to the document page). This report is updated and sent out every few weeks, so the recipients have been used to seeing the blue underlined hyperlinks. The TOC produces hyperlinked entries, but they're not blue and underlined. When I tried to apply that format, the blue and underline stretched from the number on the left margin all the way to the page number on the right margin, including the dotted leader. Is there a way to apply the blue underline only to the text? Ed - -- Henk57- Hide quoted text - - Show quoted text - |
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#5
Posted to microsoft.public.word.docmanagement
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Two TOC questions
Yes, each TOC entry will have the font formatting of the corresponding
TOC style. And, yes, you cannot use a space instead of tab characters after a numbered item (unless a space is used in the number formatting of the heading). But, as Suzanne wrote, you can add tab stops (or even hanging indents) to a TOC style. That way, you can still control the appearance of the corresponding TOC entry. -- Stefan Blom Microsoft Word MVP "Ed" wrote in message oups.com... Thank you both for your help. I'll play with these and see what I come up with. If I'm understanding the concept, though, I can format the text the TOC inserts - font, paragraph, tabs, etc - separate from the styles the TOC is picking up, yes? But if the text the TOC sees is "number, tab, text", I can't make the TOC reproduce it in the field as "number, Space space, text", correct? (I know that wasn't part of the original question, but as I go through this ~~~~~ report, I see more and more that I'd rather not have to deal with! If they would at least get it wrong the same way each time, I could do something! But this looks like the proverbial thousand monkeys typing for a thousand years - except they were all drunk!) *sigh* Ed On Jun 13, 12:47 pm, Henk57 wrote: I agree to Suzanne re the second question: better to change it once and for all. The page number is hyperlinked but when "Use Ctrl+Click for hyperlinks" is checked in Tools/Options/Edit you need to keep [Ctrl] pressed to get the hyperlink effect. FWIW, the font style can be set up to underline "words only" so then the leader line is not underlined. Suzanne S. Barnhill;2200904 Wrote: In answer to the second question, I think your best bet is to educate users to expect the new format. As for the first, you need to increase the hanging indent/first tab stop setting in the relevant TOC style (see http://sbarnhill.mvps.org/WordFAQs/NumberAlignment.htm). Although TOC styles are set to update automatically, I've found that this is implemented rather inconsistently in the case of changing indents/tabs from the ruler, so you may need to actually go to Format | Style | Modify | Format | Tabs/Paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ed" wrote in message roups.com...- I inserted a TOC field that came up okay except for one minor detail. I'm grabbing headings which are all "number, tab, text". In the document, all the tabs are the same length. But when the TOC field comes up, the tabs are different lengths for one and two digit numbers - that is, the text entries following the one digit numbers don't line up with the entries following the two digit numbers as they should if they were all tabbed out to the same position. I was able to go up to the ruler and pull the tabs to the same position - but what formatting option do I set to avoid this? Is this in the heading style format? Or the TOC style or field format settings? I tried formatting the TOC tabs through the dialog box, and kept not getting the right answer. Also, this TOC replaces a manually-created hyperlinked list (a co- worker didn't know how to do a TOC, so she created a contents list, inserted the page numbers, then hyperlinked each entry to the document page). This report is updated and sent out every few weeks, so the recipients have been used to seeing the blue underlined hyperlinks. The TOC produces hyperlinked entries, but they're not blue and underlined. When I tried to apply that format, the blue and underline stretched from the number on the left margin all the way to the page number on the right margin, including the dotted leader. Is there a way to apply the blue underline only to the text? Ed - -- Henk57- Hide quoted text - - Show quoted text - |
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