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#1
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Updating an ancient Word File
Back in 1994, I created a Word file consisting of sets of sentences, one to
a line, each followed by a hard paragraph marker (^P). Now, when I open some of these old files for the first time, my Word 2003 opens them with an automatic page break after each line, so the document is several hundred pages long with a single line at the top of each otherwise empty page. I tried to delete the page breaks, but they're apparently the way the file is laid out and resist deletion. Can you suggest an easy way to allow me quickly to condense the 174 page document into a 174 liner? -- PT |
#2
Posted to microsoft.public.word.newusers
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Updating an ancient Word File
On Sun, 17 Feb 2008 18:32:54 -0800, "PT" wrote:
Back in 1994, I created a Word file consisting of sets of sentences, one to a line, each followed by a hard paragraph marker (^P). Now, when I open some of these old files for the first time, my Word 2003 opens them with an automatic page break after each line, so the document is several hundred pages long with a single line at the top of each otherwise empty page. I tried to delete the page breaks, but they're apparently the way the file is laid out and resist deletion. Can you suggest an easy way to allow me quickly to condense the 174 page document into a 174 liner? View the document in Normal View. Can you see a dotted line across the screen with "Page Break" in the center? If so, you should be able to select the line like any other character and delete it. If not -- if you see a dotted line but no words in the center of it -- then they aren't caused by page break characters, so read on... It's possible that the paragraphs have "Page break before" formatting. A quick way to tell: If you turn on nonprinting characters by pressing the ¶ button on the toolbar, does each paragraph have a small black square in the left margin? If so, first check the definition of the paragraph style that's applied to the text. If it contains "Page break before", modify the style, click Format Paragraph in the Modify dialog, go to the Line and Page Breaks tab of the Paragraph dialog, and uncheck that box. If it isn't part of the style but is applied individually to each paragraph, then select all (Ctrl+A) and press Ctrl+Q to remove the direct (non-style) formatting. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Updating an ancient Word File
Paragraph Formatting showed that somehow, "Spacing After" had been converted
to 654.3 points !!. Using Ctrl-A and changing ithe setting back to ) restored the document. -- PT "Jay Freedman" wrote in message ... On Sun, 17 Feb 2008 18:32:54 -0800, "PT" wrote: Back in 1994, I created a Word file consisting of sets of sentences, one to a line, each followed by a hard paragraph marker (^P). Now, when I open some of these old files for the first time, my Word 2003 opens them with an automatic page break after each line, so the document is several hundred pages long with a single line at the top of each otherwise empty page. I tried to delete the page breaks, but they're apparently the way the file is laid out and resist deletion. Can you suggest an easy way to allow me quickly to condense the 174 page document into a 174 liner? View the document in Normal View. Can you see a dotted line across the screen with "Page Break" in the center? If so, you should be able to select the line like any other character and delete it. If not -- if you see a dotted line but no words in the center of it -- then they aren't caused by page break characters, so read on... It's possible that the paragraphs have "Page break before" formatting. A quick way to tell: If you turn on nonprinting characters by pressing the ¶ button on the toolbar, does each paragraph have a small black square in the left margin? If so, first check the definition of the paragraph style that's applied to the text. If it contains "Page break before", modify the style, click Format Paragraph in the Modify dialog, go to the Line and Page Breaks tab of the Paragraph dialog, and uncheck that box. If it isn't part of the style but is applied individually to each paragraph, then select all (Ctrl+A) and press Ctrl+Q to remove the direct (non-style) formatting. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
Posted to microsoft.public.word.newusers
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Updating an ancient Word File
Yikes!
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "PT" wrote in message ... Paragraph Formatting showed that somehow, "Spacing After" had been converted to 654.3 points !!. Using Ctrl-A and changing ithe setting back to ) restored the document. -- PT "Jay Freedman" wrote in message ... On Sun, 17 Feb 2008 18:32:54 -0800, "PT" wrote: Back in 1994, I created a Word file consisting of sets of sentences, one to a line, each followed by a hard paragraph marker (^P). Now, when I open some of these old files for the first time, my Word 2003 opens them with an automatic page break after each line, so the document is several hundred pages long with a single line at the top of each otherwise empty page. I tried to delete the page breaks, but they're apparently the way the file is laid out and resist deletion. Can you suggest an easy way to allow me quickly to condense the 174 page document into a 174 liner? View the document in Normal View. Can you see a dotted line across the screen with "Page Break" in the center? If so, you should be able to select the line like any other character and delete it. If not -- if you see a dotted line but no words in the center of it -- then they aren't caused by page break characters, so read on... It's possible that the paragraphs have "Page break before" formatting. A quick way to tell: If you turn on nonprinting characters by pressing the ¶ button on the toolbar, does each paragraph have a small black square in the left margin? If so, first check the definition of the paragraph style that's applied to the text. If it contains "Page break before", modify the style, click Format Paragraph in the Modify dialog, go to the Line and Page Breaks tab of the Paragraph dialog, and uncheck that box. If it isn't part of the style but is applied individually to each paragraph, then select all (Ctrl+A) and press Ctrl+Q to remove the direct (non-style) formatting. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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