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#1
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How do I get caption numbering to number in sequence?
I am using the captioning function in word and it usually does OK, but in
some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? |
#2
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How do I get caption numbering to number in sequence?
In article , =?Utf-
8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#3
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How do I get caption numbering to number in sequence?
Peter,
Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#4
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How do I get caption numbering to number in sequence?
Usually this indicated that Track Changes is on, or that a changes has not
been accepted/rejected somewhere in the document. For further help see http://www.shaunakelly.com/word/trac...ngesWorks.html Hope this helps DeanH "Craig Q" wrote: Peter, Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#5
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How do I get caption numbering to number in sequence?
Dean,
I don't have track changes on, so that is not it. From some other reading I have done, I think the issue may be related to using text boxes. What I do to keep my figure or equation together with my caption is insert a text box and then put the figure or equation in the text box and then add the caption. This keeps my caption and figure together, but I think this may confuse Word 2007. It is just funny though that sometimes it works well and sometimes it doesn't. I also understand that since my captions are in text boxes I may have trouble creating a list of figures since that command does not see captions in text boxes. If you have any other advice on how to better keep figures and equations together with captions that allows them to move together and automatically number sequentially, please let me know. Thanks, Craig "DeanH" wrote: Usually this indicated that Track Changes is on, or that a changes has not been accepted/rejected somewhere in the document. For further help see http://www.shaunakelly.com/word/trac...ngesWorks.html Hope this helps DeanH "Craig Q" wrote: Peter, Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#6
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How do I get caption numbering to number in sequence?
Using Text boxes will confuse Word (not just 2007 but previous as well) with
respect to Captions. I never use Text Boxes for Equantions and Figures. Extract them (Equations, Figures and Captions) from their boxes (copy/paste will work) and place them in the body of the document where you want them, ensure that the Equantions and Figures are formatted as In Line With Text. The caption can then be placed before or after and use Keep With Next (found in the Paragraph group) as appropriate to maintain their relative positioning. Once the Captions are all out of the boxes, they will now update as described previously. All the best DeanH "Craig Q" wrote: Dean, I don't have track changes on, so that is not it. From some other reading I have done, I think the issue may be related to using text boxes. What I do to keep my figure or equation together with my caption is insert a text box and then put the figure or equation in the text box and then add the caption. This keeps my caption and figure together, but I think this may confuse Word 2007. It is just funny though that sometimes it works well and sometimes it doesn't. I also understand that since my captions are in text boxes I may have trouble creating a list of figures since that command does not see captions in text boxes. If you have any other advice on how to better keep figures and equations together with captions that allows them to move together and automatically number sequentially, please let me know. Thanks, Craig "DeanH" wrote: Usually this indicated that Track Changes is on, or that a changes has not been accepted/rejected somewhere in the document. For further help see http://www.shaunakelly.com/word/trac...ngesWorks.html Hope this helps DeanH "Craig Q" wrote: Peter, Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#7
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How do I get caption numbering to number in sequence?
I agree; frames and inline pictures (equations, and so on) make more sense
when you are creating captions. However, assuming that you get the text box *anchors* in the correct order, you should be able to fix a document that has captions (SEQ fields) inside text boxes. Also, note that Word 2007 *is* able to see captions inside text boxes for the purpose of creating a table of figures. -- Stefan Blom Microsoft Word MVP "DeanH" wrote in message ... Using Text boxes will confuse Word (not just 2007 but previous as well) with respect to Captions. I never use Text Boxes for Equantions and Figures. Extract them (Equations, Figures and Captions) from their boxes (copy/paste will work) and place them in the body of the document where you want them, ensure that the Equantions and Figures are formatted as In Line With Text. The caption can then be placed before or after and use Keep With Next (found in the Paragraph group) as appropriate to maintain their relative positioning. Once the Captions are all out of the boxes, they will now update as described previously. All the best DeanH "Craig Q" wrote: Dean, I don't have track changes on, so that is not it. From some other reading I have done, I think the issue may be related to using text boxes. What I do to keep my figure or equation together with my caption is insert a text box and then put the figure or equation in the text box and then add the caption. This keeps my caption and figure together, but I think this may confuse Word 2007. It is just funny though that sometimes it works well and sometimes it doesn't. I also understand that since my captions are in text boxes I may have trouble creating a list of figures since that command does not see captions in text boxes. If you have any other advice on how to better keep figures and equations together with captions that allows them to move together and automatically number sequentially, please let me know. Thanks, Craig "DeanH" wrote: Usually this indicated that Track Changes is on, or that a changes has not been accepted/rejected somewhere in the document. For further help see http://www.shaunakelly.com/word/trac...ngesWorks.html Hope this helps DeanH "Craig Q" wrote: Peter, Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#8
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How do I get caption numbering to number in sequence?
If you want to put an Equation caption on the same line with the equation
(as is commonly done), then the best approach is to use a two-column borderless table. Otherwise, a cross-reference to the caption will drag the whole equation along with it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "DeanH" wrote in message ... Using Text boxes will confuse Word (not just 2007 but previous as well) with respect to Captions. I never use Text Boxes for Equantions and Figures. Extract them (Equations, Figures and Captions) from their boxes (copy/paste will work) and place them in the body of the document where you want them, ensure that the Equantions and Figures are formatted as In Line With Text. The caption can then be placed before or after and use Keep With Next (found in the Paragraph group) as appropriate to maintain their relative positioning. Once the Captions are all out of the boxes, they will now update as described previously. All the best DeanH "Craig Q" wrote: Dean, I don't have track changes on, so that is not it. From some other reading I have done, I think the issue may be related to using text boxes. What I do to keep my figure or equation together with my caption is insert a text box and then put the figure or equation in the text box and then add the caption. This keeps my caption and figure together, but I think this may confuse Word 2007. It is just funny though that sometimes it works well and sometimes it doesn't. I also understand that since my captions are in text boxes I may have trouble creating a list of figures since that command does not see captions in text boxes. If you have any other advice on how to better keep figures and equations together with captions that allows them to move together and automatically number sequentially, please let me know. Thanks, Craig "DeanH" wrote: Usually this indicated that Track Changes is on, or that a changes has not been accepted/rejected somewhere in the document. For further help see http://www.shaunakelly.com/word/trac...ngesWorks.html Hope this helps DeanH "Craig Q" wrote: Peter, Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#9
Posted to microsoft.public.word.docmanagement
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How do I get caption numbering to number in sequence?
"Stefan Blom" wrote in message
... I agree; frames and inline pictures (equations, and so on) make more sense when you are creating captions. Corrected version: I agree; inline objects (and possibly frames) make more sense when you are creating captions. And, as Suzanne wrote, for equations it is best to use a table. -- Stefan Blom Microsoft Word MVP However, assuming that you get the text box *anchors* in the correct order, you should be able to fix a document that has captions (SEQ fields) inside text boxes. Also, note that Word 2007 *is* able to see captions inside text boxes for the purpose of creating a table of figures. -- Stefan Blom Microsoft Word MVP "DeanH" wrote in message ... Using Text boxes will confuse Word (not just 2007 but previous as well) with respect to Captions. I never use Text Boxes for Equantions and Figures. Extract them (Equations, Figures and Captions) from their boxes (copy/paste will work) and place them in the body of the document where you want them, ensure that the Equantions and Figures are formatted as In Line With Text. The caption can then be placed before or after and use Keep With Next (found in the Paragraph group) as appropriate to maintain their relative positioning. Once the Captions are all out of the boxes, they will now update as described previously. All the best DeanH "Craig Q" wrote: Dean, I don't have track changes on, so that is not it. From some other reading I have done, I think the issue may be related to using text boxes. What I do to keep my figure or equation together with my caption is insert a text box and then put the figure or equation in the text box and then add the caption. This keeps my caption and figure together, but I think this may confuse Word 2007. It is just funny though that sometimes it works well and sometimes it doesn't. I also understand that since my captions are in text boxes I may have trouble creating a list of figures since that command does not see captions in text boxes. If you have any other advice on how to better keep figures and equations together with captions that allows them to move together and automatically number sequentially, please let me know. Thanks, Craig "DeanH" wrote: Usually this indicated that Track Changes is on, or that a changes has not been accepted/rejected somewhere in the document. For further help see http://www.shaunakelly.com/word/trac...ngesWorks.html Hope this helps DeanH "Craig Q" wrote: Peter, Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#10
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How do I get caption numbering to number in sequence?
Stefan (and Dean),
Thanks for your help. I just changed the text boxes to be in-line instead of word wrapped and everything updated nicely. I also checked to be sure Word 2007 could create the list of figures, and it does even though my captions are in the text boxes. It all works well. Thanks again. "Stefan Blom" wrote: I agree; frames and inline pictures (equations, and so on) make more sense when you are creating captions. However, assuming that you get the text box *anchors* in the correct order, you should be able to fix a document that has captions (SEQ fields) inside text boxes. Also, note that Word 2007 *is* able to see captions inside text boxes for the purpose of creating a table of figures. -- Stefan Blom Microsoft Word MVP "DeanH" wrote in message ... Using Text boxes will confuse Word (not just 2007 but previous as well) with respect to Captions. I never use Text Boxes for Equantions and Figures. Extract them (Equations, Figures and Captions) from their boxes (copy/paste will work) and place them in the body of the document where you want them, ensure that the Equantions and Figures are formatted as In Line With Text. The caption can then be placed before or after and use Keep With Next (found in the Paragraph group) as appropriate to maintain their relative positioning. Once the Captions are all out of the boxes, they will now update as described previously. All the best DeanH "Craig Q" wrote: Dean, I don't have track changes on, so that is not it. From some other reading I have done, I think the issue may be related to using text boxes. What I do to keep my figure or equation together with my caption is insert a text box and then put the figure or equation in the text box and then add the caption. This keeps my caption and figure together, but I think this may confuse Word 2007. It is just funny though that sometimes it works well and sometimes it doesn't. I also understand that since my captions are in text boxes I may have trouble creating a list of figures since that command does not see captions in text boxes. If you have any other advice on how to better keep figures and equations together with captions that allows them to move together and automatically number sequentially, please let me know. Thanks, Craig "DeanH" wrote: Usually this indicated that Track Changes is on, or that a changes has not been accepted/rejected somewhere in the document. For further help see http://www.shaunakelly.com/word/trac...ngesWorks.html Hope this helps DeanH "Craig Q" wrote: Peter, Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#11
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How do I get caption numbering to number in sequence?
Suzanne,
Thanks for the tip. However, when I try to put the caption in the right column of the two column table, Word 2007 forces me to put the caption above or below the table and not in the right column. How do I get around that? Thanks, Craig "Suzanne S. Barnhill" wrote: If you want to put an Equation caption on the same line with the equation (as is commonly done), then the best approach is to use a two-column borderless table. Otherwise, a cross-reference to the caption will drag the whole equation along with it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "DeanH" wrote in message ... Using Text boxes will confuse Word (not just 2007 but previous as well) with respect to Captions. I never use Text Boxes for Equantions and Figures. Extract them (Equations, Figures and Captions) from their boxes (copy/paste will work) and place them in the body of the document where you want them, ensure that the Equantions and Figures are formatted as In Line With Text. The caption can then be placed before or after and use Keep With Next (found in the Paragraph group) as appropriate to maintain their relative positioning. Once the Captions are all out of the boxes, they will now update as described previously. All the best DeanH "Craig Q" wrote: Dean, I don't have track changes on, so that is not it. From some other reading I have done, I think the issue may be related to using text boxes. What I do to keep my figure or equation together with my caption is insert a text box and then put the figure or equation in the text box and then add the caption. This keeps my caption and figure together, but I think this may confuse Word 2007. It is just funny though that sometimes it works well and sometimes it doesn't. I also understand that since my captions are in text boxes I may have trouble creating a list of figures since that command does not see captions in text boxes. If you have any other advice on how to better keep figures and equations together with captions that allows them to move together and automatically number sequentially, please let me know. Thanks, Craig "DeanH" wrote: Usually this indicated that Track Changes is on, or that a changes has not been accepted/rejected somewhere in the document. For further help see http://www.shaunakelly.com/word/trac...ngesWorks.html Hope this helps DeanH "Craig Q" wrote: Peter, Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#12
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How do I get caption numbering to number in sequence?
Let Word put the caption where it wants and then cut/paste or drag the
caption into the table. You may want to create an AutoText entry containing a blank caption and a dummy equation. Insert this, substitute the desired equation, and update the caption. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Craig Q" wrote in message ... Suzanne, Thanks for the tip. However, when I try to put the caption in the right column of the two column table, Word 2007 forces me to put the caption above or below the table and not in the right column. How do I get around that? Thanks, Craig "Suzanne S. Barnhill" wrote: If you want to put an Equation caption on the same line with the equation (as is commonly done), then the best approach is to use a two-column borderless table. Otherwise, a cross-reference to the caption will drag the whole equation along with it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "DeanH" wrote in message ... Using Text boxes will confuse Word (not just 2007 but previous as well) with respect to Captions. I never use Text Boxes for Equantions and Figures. Extract them (Equations, Figures and Captions) from their boxes (copy/paste will work) and place them in the body of the document where you want them, ensure that the Equantions and Figures are formatted as In Line With Text. The caption can then be placed before or after and use Keep With Next (found in the Paragraph group) as appropriate to maintain their relative positioning. Once the Captions are all out of the boxes, they will now update as described previously. All the best DeanH "Craig Q" wrote: Dean, I don't have track changes on, so that is not it. From some other reading I have done, I think the issue may be related to using text boxes. What I do to keep my figure or equation together with my caption is insert a text box and then put the figure or equation in the text box and then add the caption. This keeps my caption and figure together, but I think this may confuse Word 2007. It is just funny though that sometimes it works well and sometimes it doesn't. I also understand that since my captions are in text boxes I may have trouble creating a list of figures since that command does not see captions in text boxes. If you have any other advice on how to better keep figures and equations together with captions that allows them to move together and automatically number sequentially, please let me know. Thanks, Craig "DeanH" wrote: Usually this indicated that Track Changes is on, or that a changes has not been accepted/rejected somewhere in the document. For further help see http://www.shaunakelly.com/word/trac...ngesWorks.html Hope this helps DeanH "Craig Q" wrote: Peter, Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#13
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How do I get caption numbering to number in sequence?
Suzanne,
Thanks. Everything is working great now. Craig "Suzanne S. Barnhill" wrote: Let Word put the caption where it wants and then cut/paste or drag the caption into the table. You may want to create an AutoText entry containing a blank caption and a dummy equation. Insert this, substitute the desired equation, and update the caption. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Craig Q" wrote in message ... Suzanne, Thanks for the tip. However, when I try to put the caption in the right column of the two column table, Word 2007 forces me to put the caption above or below the table and not in the right column. How do I get around that? Thanks, Craig "Suzanne S. Barnhill" wrote: If you want to put an Equation caption on the same line with the equation (as is commonly done), then the best approach is to use a two-column borderless table. Otherwise, a cross-reference to the caption will drag the whole equation along with it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "DeanH" wrote in message ... Using Text boxes will confuse Word (not just 2007 but previous as well) with respect to Captions. I never use Text Boxes for Equantions and Figures. Extract them (Equations, Figures and Captions) from their boxes (copy/paste will work) and place them in the body of the document where you want them, ensure that the Equantions and Figures are formatted as In Line With Text. The caption can then be placed before or after and use Keep With Next (found in the Paragraph group) as appropriate to maintain their relative positioning. Once the Captions are all out of the boxes, they will now update as described previously. All the best DeanH "Craig Q" wrote: Dean, I don't have track changes on, so that is not it. From some other reading I have done, I think the issue may be related to using text boxes. What I do to keep my figure or equation together with my caption is insert a text box and then put the figure or equation in the text box and then add the caption. This keeps my caption and figure together, but I think this may confuse Word 2007. It is just funny though that sometimes it works well and sometimes it doesn't. I also understand that since my captions are in text boxes I may have trouble creating a list of figures since that command does not see captions in text boxes. If you have any other advice on how to better keep figures and equations together with captions that allows them to move together and automatically number sequentially, please let me know. Thanks, Craig "DeanH" wrote: Usually this indicated that Track Changes is on, or that a changes has not been accepted/rejected somewhere in the document. For further help see http://www.shaunakelly.com/word/trac...ngesWorks.html Hope this helps DeanH "Craig Q" wrote: Peter, Yes, that has not corrected the problem. "Peter A" wrote: In article , =?Utf- 8?B?Q3JhaWcgUQ==?= Craig says... I am using the captioning function in word and it usually does OK, but in some instances it gets the nubering out of order. I have ensured the anchors are on the same paragraph and the figures or equations are below one another in the document, but I still get some numbered out of order. Any ideas on what I am doing wrong? Have you tried refreshing your fields? -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
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