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#1
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Merge from 2 tables
(Hi Doug!) I have a relational database containing 2 tables. The first table
contains a list of primary contacts. The second table contains a list of their associated team members. Each primary contact is assigned a non-duplicate key, which is then used to identify each and all of their team members in table 2. I want to create a merge in Word that addresses the letter to the primary contact (from table 1) and then lists all of their team mates (from table 2). Best regards Stuart |
#2
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Hi Stuart,
I'm still around, but now living in Paris. If you data is in Access, then I would be using an Access Report to do what you are after with grouping by the primary contact. Word does not really have the ability to perform a "multiple items per condition (=key field)" mailmerge. See the "Multiple items per condition" item under the "Special merges" section of fellow MVP Cindy Meister's website at http://homepage.swissonline.ch/cindy...r/MergFram.htm Or, if you create a Catalog (on in Word XP and later, it's called Directory) type mailmerge main document with the mergefields in the cells of a one row table in the mailmerge main document with the keyfield in the first cell in the row and then execute that merge to a new document and then run the following macro, it will create separate tables with the records for each key field in them. With a bit of further development, you may be able to get it to do what you want. ' Macro to create multiple items per condition in separate tables from a directory type mailmerge Dim source As Document, target As Document, scat As Range, tcat As Range Dim data As Range, stab As Table, ttab As Table Dim i As Long, j As Long, k As Long, n As Long Set source = ActiveDocument Set target = Documents.Add Set stab = source.Tables(1) k = stab.Columns.Count Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1, numcolumns:=k - 1) Set scat = stab.Cell(1, 1).Range scat.End = scat.End - 1 ttab.Cell(1, 1).Range = scat j = ttab.Rows.Count For i = 1 To stab.Rows.Count Set tcat = ttab.Cell(j, 1).Range tcat.End = tcat.End - 1 Set scat = stab.Cell(i, 1).Range scat.End = scat.End - 1 If scat tcat Then ttab.Rows.Add j = ttab.Rows.Count ttab.Cell(j, 1).Range = scat ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True ttab.Rows.Add ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n Else ttab.Rows.Add For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n End If Next i -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Stuart Troy" wrote in message ... (Hi Doug!) I have a relational database containing 2 tables. The first table contains a list of primary contacts. The second table contains a list of their associated team members. Each primary contact is assigned a non-duplicate key, which is then used to identify each and all of their team members in table 2. I want to create a merge in Word that addresses the letter to the primary contact (from table 1) and then lists all of their team mates (from table 2). Best regards Stuart |
#3
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Thanks very much for all the pointers!
Your response has led me to discover the "database" Field. Which I read about here; http://www.knowhow.com/Guides/Compou...poundMerge.htm I'm now learning how to utilise the "database" field to connect to a remote SQL database, but the example only demonstrates how to connect to a local Access database. But I'm on my way! Merci Doug! Stuart Sydney, Australia |
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