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#1
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Lock formatting for rows in a table?
We have "Daily Notices" documents at my school. They are read out every
morning. The document is shared in that every staff member can add a message into each row of a table (1 column table). Each row corresponds to a school year, so we have one row for Year 7, one row for Year 8 etc. We have one document for each day. The problem is when a user copies & pastes a message from say Monday's doc into other days, the border formatting is also copied into the destination row so the borders get mucked up as the old formatting is copied over. What appears to happen is that one row seems to be split by a paragraph with its own border (copied from another doc). Is there any way to prevent the formatting being carried over int he document. I know users can choose EditPaste SpecialUnformatted text but I really want to make it easier for them. Should I be using another feature besides tables & rows? |
#2
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Lock formatting for rows in a table?
If your staff are so hopeless that they can't cope with three mouse clicks
to paste the text, then give them a macro attached to a toolbar button to do it with one. Sub PasteUnfText() On Error GoTo oops Selection.PasteSpecial DataType:=wdPasteText, Placement:= _ wdInLine End oops: Beep End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Smiley Guy wrote: We have "Daily Notices" documents at my school. They are read out every morning. The document is shared in that every staff member can add a message into each row of a table (1 column table). Each row corresponds to a school year, so we have one row for Year 7, one row for Year 8 etc. We have one document for each day. The problem is when a user copies & pastes a message from say Monday's doc into other days, the border formatting is also copied into the destination row so the borders get mucked up as the old formatting is copied over. What appears to happen is that one row seems to be split by a paragraph with its own border (copied from another doc). Is there any way to prevent the formatting being carried over int he document. I know users can choose EditPaste SpecialUnformatted text but I really want to make it easier for them. Should I be using another feature besides tables & rows? |
#3
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Lock formatting for rows in a table?
Thanks - looks like exactly what I need. I did offer the solution of the "3
clicks" but I got a reply asking if it could be easier! Thanks for the "dummies" instructions on adding the Macro. How did you know?! "Graham Mayor" wrote: If your staff are so hopeless that they can't cope with three mouse clicks to paste the text, then give them a macro attached to a toolbar button to do it with one. Sub PasteUnfText() On Error GoTo oops Selection.PasteSpecial DataType:=wdPasteText, Placement:= _ wdInLine End oops: Beep End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Smiley Guy wrote: We have "Daily Notices" documents at my school. They are read out every morning. The document is shared in that every staff member can add a message into each row of a table (1 column table). Each row corresponds to a school year, so we have one row for Year 7, one row for Year 8 etc. We have one document for each day. The problem is when a user copies & pastes a message from say Monday's doc into other days, the border formatting is also copied into the destination row so the borders get mucked up as the old formatting is copied over. What appears to happen is that one row seems to be split by a paragraph with its own border (copied from another doc). Is there any way to prevent the formatting being carried over int he document. I know users can choose EditPaste SpecialUnformatted text but I really want to make it easier for them. Should I be using another feature besides tables & rows? |
#4
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Lock formatting for rows in a table?
Is thiere still a better way I could set up the document (although this looks
pretty good) "Graham Mayor" wrote: If your staff are so hopeless that they can't cope with three mouse clicks to paste the text, then give them a macro attached to a toolbar button to do it with one. Sub PasteUnfText() On Error GoTo oops Selection.PasteSpecial DataType:=wdPasteText, Placement:= _ wdInLine End oops: Beep End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Smiley Guy wrote: We have "Daily Notices" documents at my school. They are read out every morning. The document is shared in that every staff member can add a message into each row of a table (1 column table). Each row corresponds to a school year, so we have one row for Year 7, one row for Year 8 etc. We have one document for each day. The problem is when a user copies & pastes a message from say Monday's doc into other days, the border formatting is also copied into the destination row so the borders get mucked up as the old formatting is copied over. What appears to happen is that one row seems to be split by a paragraph with its own border (copied from another doc). Is there any way to prevent the formatting being carried over int he document. I know users can choose EditPaste SpecialUnformatted text but I really want to make it easier for them. Should I be using another feature besides tables & rows? |
#5
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Lock formatting for rows in a table?
From what you say I don't think these guys are up to it but see
http://gregmaxey.mvps.org/Repeating_Data.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Smiley Guy wrote: Is thiere still a better way I could set up the document (although this looks pretty good) "Graham Mayor" wrote: If your staff are so hopeless that they can't cope with three mouse clicks to paste the text, then give them a macro attached to a toolbar button to do it with one. Sub PasteUnfText() On Error GoTo oops Selection.PasteSpecial DataType:=wdPasteText, Placement:= _ wdInLine End oops: Beep End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Smiley Guy wrote: We have "Daily Notices" documents at my school. They are read out every morning. The document is shared in that every staff member can add a message into each row of a table (1 column table). Each row corresponds to a school year, so we have one row for Year 7, one row for Year 8 etc. We have one document for each day. The problem is when a user copies & pastes a message from say Monday's doc into other days, the border formatting is also copied into the destination row so the borders get mucked up as the old formatting is copied over. What appears to happen is that one row seems to be split by a paragraph with its own border (copied from another doc). Is there any way to prevent the formatting being carried over int he document. I know users can choose EditPaste SpecialUnformatted text but I really want to make it easier for them. Should I be using another feature besides tables & rows? |
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