Home |
Search |
Today's Posts |
#1
|
|||
|
|||
TOC queries
Could someone kindly help with 2 queries about creating a TOC in Word 97 ?
1) Is there some way to apply a predefined style to a particular type of paragraph that occurs frequently throughout a very long existing Word document, rather than highlighting and applying the style to every occurrence one at a time? 2) Can I change a TOC's chosen format without deleting the TOC and starting again? -- Thanks miraglo -- |
#2
|
|||
|
|||
If you have Word 2002 or 2003 and have "Keep track of formatting" enabled
(Tools | Options | Edit), you can use Select All to select all paragraphs with the same formatting and then apply a style to them. In earlier versions you'd need to use Find and Replace to do this. If you right-click on the TOC and choose Edit Field, you can make changes to the TOC setup. You can also modify TOC styles directly. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "miraglo" wrote in message ... Could someone kindly help with 2 queries about creating a TOC in Word 97 ? 1) Is there some way to apply a predefined style to a particular type of paragraph that occurs frequently throughout a very long existing Word document, rather than highlighting and applying the style to every occurrence one at a time? 2) Can I change a TOC's chosen format without deleting the TOC and starting again? -- Thanks miraglo -- |
#3
|
|||
|
|||
Sorry I should have said -- Word 97.
Re my first question -- thanks, Find and Replace did the trick great! Re 2nd question -- there's no Edit Field in my right-click menu, but it's no problem to delete the TOC and create a new one. Many thanks miraglo -- "Suzanne S. Barnhill" wrote in message ... | If you have Word 2002 or 2003 and have "Keep track of formatting" enabled | (Tools | Options | Edit), you can use Select All to select all paragraphs | with the same formatting and then apply a style to them. In earlier versions | you'd need to use Find and Replace to do this. | | If you right-click on the TOC and choose Edit Field, you can make changes to | the TOC setup. You can also modify TOC styles directly. | | -- | Suzanne S. Barnhill | Microsoft MVP (Word) | Words into Type | Fairhope, Alabama USA | Word MVP FAQ site: http://word.mvps.org | Email cannot be acknowledged; please post all follow-ups to the newsgroup so | all may benefit. | | "miraglo" wrote in message | ... | Could someone kindly help with 2 queries about creating a TOC in Word 97 ? | | 1) Is there some way to apply a predefined style to a particular type of | paragraph that occurs frequently throughout a very long existing Word | document, rather than highlighting and applying the style to every | occurrence one at a time? | | 2) Can I change a TOC's chosen format without deleting the TOC and | starting | again? | | | -- | Thanks | miraglo | -- | | | | | |
#4
|
|||
|
|||
Thanks for confirming that "Edit Field" is a new wrinkle. I was feeling like
a dummy for not having previously discovered it. The only problem with deleting a TOC and adding a new one is that deleting an old one doesn't delete the bookmarks that are created when you generate a TOC. If you are wanting to apply one of the built-in templates (Elegant, Contemporary, or whatever) to the TOC, then you have no choice but to go back to the TOC dialog. Anything else can be accomplished by customizing the TOC 1, TOC 2, etc., styles, which is much easier to do in Word 97 than in Word 2002/2003, FWIW. You can also accomplish a lot by hand editing the TOC field; see http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "miraglo" wrote in message ... Sorry I should have said -- Word 97. Re my first question -- thanks, Find and Replace did the trick great! Re 2nd question -- there's no Edit Field in my right-click menu, but it's no problem to delete the TOC and create a new one. Many thanks miraglo -- "Suzanne S. Barnhill" wrote in message ... | If you have Word 2002 or 2003 and have "Keep track of formatting" enabled | (Tools | Options | Edit), you can use Select All to select all paragraphs | with the same formatting and then apply a style to them. In earlier versions | you'd need to use Find and Replace to do this. | | If you right-click on the TOC and choose Edit Field, you can make changes to | the TOC setup. You can also modify TOC styles directly. | | -- | Suzanne S. Barnhill | Microsoft MVP (Word) | Words into Type | Fairhope, Alabama USA | Word MVP FAQ site: http://word.mvps.org | Email cannot be acknowledged; please post all follow-ups to the newsgroup so | all may benefit. | | "miraglo" wrote in message | ... | Could someone kindly help with 2 queries about creating a TOC in Word 97 ? | | 1) Is there some way to apply a predefined style to a particular type of | paragraph that occurs frequently throughout a very long existing Word | document, rather than highlighting and applying the style to every | occurrence one at a time? | | 2) Can I change a TOC's chosen format without deleting the TOC and | starting | again? | | | -- | Thanks | miraglo | -- | | | | | |
#5
|
|||
|
|||
Thanks Suzanne, I'll take a closer look at those switches etc when I find the time. miraglo -- "Suzanne S. Barnhill" wrote in message ... | Thanks for confirming that "Edit Field" is a new wrinkle. I was feeling like | a dummy for not having previously discovered it. The only problem with | deleting a TOC and adding a new one is that deleting an old one doesn't | delete the bookmarks that are created when you generate a TOC. If you are | wanting to apply one of the built-in templates (Elegant, Contemporary, or | whatever) to the TOC, then you have no choice but to go back to the TOC | dialog. Anything else can be accomplished by customizing the TOC 1, TOC 2, | etc., styles, which is much easier to do in Word 97 than in Word 2002/2003, | FWIW. You can also accomplish a lot by hand editing the TOC field; see | http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm | | -- | Suzanne S. Barnhill | Microsoft MVP (Word) | Words into Type | Fairhope, Alabama USA | Word MVP FAQ site: http://word.mvps.org | Email cannot be acknowledged; please post all follow-ups to the newsgroup so | all may benefit. | | "miraglo" wrote in message | ... | Sorry I should have said -- Word 97. | | Re my first question -- thanks, Find and Replace did the trick great! | | Re 2nd question -- there's no Edit Field in my right-click menu, but it's | no | problem to delete the TOC and create a new one. | | | Many thanks | miraglo | -- | | | | "Suzanne S. Barnhill" wrote in message | ... | | If you have Word 2002 or 2003 and have "Keep track of formatting" | enabled | | (Tools | Options | Edit), you can use Select All to select all | paragraphs | | with the same formatting and then apply a style to them. In earlier | versions | | you'd need to use Find and Replace to do this. | | | | If you right-click on the TOC and choose Edit Field, you can make | changes | to | | the TOC setup. You can also modify TOC styles directly. | | | | -- | | Suzanne S. Barnhill | | Microsoft MVP (Word) | | Words into Type | | Fairhope, Alabama USA | | Word MVP FAQ site: http://word.mvps.org | | Email cannot be acknowledged; please post all follow-ups to the | newsgroup | so | | all may benefit. | | | | "miraglo" wrote in message | | ... | | Could someone kindly help with 2 queries about creating a TOC in Word | 97 | ? | | | | 1) Is there some way to apply a predefined style to a particular type | of | | paragraph that occurs frequently throughout a very long existing Word | | document, rather than highlighting and applying the style to every | | occurrence one at a time? | | | | 2) Can I change a TOC's chosen format without deleting the TOC and | | starting | | again? | | | | | | -- | | Thanks | | miraglo | | -- | | | | | | | | | | | | | |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
access-word merge - tables and queries disappear | Mailmerge | |||
How do I set up a template that queries for information using pop. | Microsoft Word Help | |||
How do I set up a template that queries for information using pop. | Microsoft Word Help | |||
how do i set up mail merge to acces queries in office 2000 | Mailmerge | |||
how do I use crosstab queries as data source for merge letter | Mailmerge |