Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
I am an advanced user of Word 2003. However, I am stumped on one point in
particular. If I create a style for something and then select and create the autotext entry, why is that when I insert the autotext where I want it, the style gets somehow stripped and everything changes to "normal"? It's frustrating. I then have to reapply the style where I need it. Any help on this would be appreciated. Thank you, |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
Hi Lillymed
If you include the paragraph mark in your AutoText the style information will be saved with it. This is useful for inserting whole paragraphs of pre-formatted text. If you don't include the paragraph mark, your AutoText will just save the text. This is useful when you just want to insert a phrase and have it fit in with the surrounding formatting. More information at: Using AutoText http://www.word.mvps.org/FAQs/Custom...n/AutoText.htm Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Lillymed" wrote in message ... I am an advanced user of Word 2003. However, I am stumped on one point in particular. If I create a style for something and then select and create the autotext entry, why is that when I insert the autotext where I want it, the style gets somehow stripped and everything changes to "normal"? It's frustrating. I then have to reapply the style where I need it. Any help on this would be appreciated. Thank you, |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
That has me stumped as well. I had thought that inserting an AutoText entry
saved in a particular style would be one way to get the style in the document where I inserted it, but this doesn't appear to be the case. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Lillymed" wrote in message ... I am an advanced user of Word 2003. However, I am stumped on one point in particular. If I create a style for something and then select and create the autotext entry, why is that when I insert the autotext where I want it, the style gets somehow stripped and everything changes to "normal"? It's frustrating. I then have to reapply the style where I need it. Any help on this would be appreciated. Thank you, |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
Maybe 2003 just does not have that capability. i never had this problem with
2000 or earlier versions of Word. "Suzanne S. Barnhill" wrote: That has me stumped as well. I had thought that inserting an AutoText entry saved in a particular style would be one way to get the style in the document where I inserted it, but this doesn't appear to be the case. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Lillymed" wrote in message ... I am an advanced user of Word 2003. However, I am stumped on one point in particular. If I create a style for something and then select and create the autotext entry, why is that when I insert the autotext where I want it, the style gets somehow stripped and everything changes to "normal"? It's frustrating. I then have to reapply the style where I need it. Any help on this would be appreciated. Thank you, |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
Hi Lillymed,
Can you list the steps you're usingto create the Autotext entry and then apply it? Perhaps I'm misinterpreting, but if I create either a character or paragraph style, apply it to text, save that text as a new Autotext entry when I reuse the text it has that style applied. If you look at Insert=Autotext=Autotext is the sample for that entry shown in the style you created? =========== "Lillymed" wrote in message ... Maybe 2003 just does not have that capability. i never had this problem with 2000 or earlier versions of Word. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#6
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
First of all, I have customized my menus to work like Word 6 did for
autotext, because I was so used to hitting "Alt+E" to pull up the autotext. The styles I have applied to what I want as autotext are either paragraph styles or character styles. The particular autotext entry I'm working with today includes about 20 paragraphs of text. So, I have created "character" styles for two of the lines of information that I will need to use later on with the "style reference" field, and I have applied paragraph styles, as well. I then highlight all 20 paragraphs, hit "Alt+E", which pulls up the autotext box (listing all autotexts), I give it my code name and hit "Add." When I insert the autotext entry (by hitting "F3" at the insertion point), the formatting of my paragraph style, in particular, is inserted with a completely different style (not even "normal"), but some weird name that I have never intentionally applied to any paragraph within that auto text entry. "Bob Buckland ?:-)" wrote: Hi Lillymed, Can you list the steps you're usingto create the Autotext entry and then apply it? Perhaps I'm misinterpreting, but if I create either a character or paragraph style, apply it to text, save that text as a new Autotext entry when I reuse the text it has that style applied. If you look at Insert=Autotext=Autotext is the sample for that entry shown in the style you created? =========== "Lillymed" wrote in message ... Maybe 2003 just does not have that capability. i never had this problem with 2000 or earlier versions of Word. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#7
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
Unfortunately, incuding the paragraph mark is not helping in my case. The
"character" styles I have applied in this one autotext entry seem to be intact, but the actual paragraph style that I have gets assigned some weird, totally different style (not even normal) that I have never applied to it. Bizarre. "Shauna Kelly" wrote: Hi Lillymed If you include the paragraph mark in your AutoText the style information will be saved with it. This is useful for inserting whole paragraphs of pre-formatted text. If you don't include the paragraph mark, your AutoText will just save the text. This is useful when you just want to insert a phrase and have it fit in with the surrounding formatting. More information at: Using AutoText http://www.word.mvps.org/FAQs/Custom...n/AutoText.htm Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Lillymed" wrote in message ... I am an advanced user of Word 2003. However, I am stumped on one point in particular. If I create a style for something and then select and create the autotext entry, why is that when I insert the autotext where I want it, the style gets somehow stripped and everything changes to "normal"? It's frustrating. I then have to reapply the style where I need it. Any help on this would be appreciated. Thank you, |
#8
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
Hi Lilly,
What is the name of the styles you created and what is the 'weird name' that you're seeing when applying it? It could be a 'linked' style (paragraph and character styles stacked/linked into one). Does this occur if you insert the Autotext entry in a blank document or only when inserted into existing text in a document. ============ "Lillymed" wrote in message ... First of all, I have customized my menus to work like Word 6 did for autotext, because I was so used to hitting "Alt+E" to pull up the autotext. The styles I have applied to what I want as autotext are either paragraph styles or character styles. The particular autotext entry I'm working with today includes about 20 paragraphs of text. So, I have created "character" styles for two of the lines of information that I will need to use later on with the "style reference" field, and I have applied paragraph styles, as well. I then highlight all 20 paragraphs, hit "Alt+E", which pulls up the autotext box (listing all autotexts), I give it my code name and hit "Add." When I insert the autotext entry (by hitting "F3" at the insertion point), the formatting of my paragraph style, in particular, is inserted with a completely different style (not even "normal"), but some weird name that I have never intentionally applied to any paragraph within that auto text entry. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#9
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
This particular paragraph style is called "cc", and, I'm using it in a
template I created. I initially enter it when the template is blank and then continuously thereafter on separate pages. That paragraph gets assigned a style called "Created On". "Bob Buckland ?:-)" wrote: Hi Lilly, What is the name of the styles you created and what is the 'weird name' that you're seeing when applying it? It could be a 'linked' style (paragraph and character styles stacked/linked into one). Does this occur if you insert the Autotext entry in a blank document or only when inserted into existing text in a document. ============ "Lillymed" wrote in message ... First of all, I have customized my menus to work like Word 6 did for autotext, because I was so used to hitting "Alt+E" to pull up the autotext. The styles I have applied to what I want as autotext are either paragraph styles or character styles. The particular autotext entry I'm working with today includes about 20 paragraphs of text. So, I have created "character" styles for two of the lines of information that I will need to use later on with the "style reference" field, and I have applied paragraph styles, as well. I then highlight all 20 paragraphs, hit "Alt+E", which pulls up the autotext box (listing all autotexts), I give it my code name and hit "Add." When I insert the autotext entry (by hitting "F3" at the insertion point), the formatting of my paragraph style, in particular, is inserted with a completely different style (not even "normal"), but some weird name that I have never intentionally applied to any paragraph within that auto text entry. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#10
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
Hi Lillymed
I've just gone through something similar and I'd be keen to see if we are experiencing similar problems. Can you let us know: 1. Where is the AutoText stored? Specifically: is it in a template that you use as the basis for a new document, or is it in an add-in? 2. Does the problem occur if you insert the Autotext entry in a blank document based on normal.dot, or only when inserted into existing text in a document based on your template? 3. Is style "cc" numbered or bulleted? Has it ever been numbered or bulleted? 4. When you insert the AutoText into a document based on normal.dot, does it insert any extraneous styles into the document? Try this out by inserting the AutoText into a new document based on normal.dot and then checking the user-defined styles in the document. You would expect the AutoText to add the styles it needs, but no others. 5. Create a new document from your template and insert the AutoText. Has it inserted any new styles into your document, apart from those it genuinely needs? 6. Use File New to create a new template (ie in the "Templates" dialog, in the "Create new" box, choose "Template"). Don't do anything to any styles. Use the Tools Templates and Add-ins Organizer to copy the AutoTexts from your problem file to this new template file. Save the new file in your Word Startup folder. Close and re-open Word. Use Tools Templates and Add-ins and un-tick all add-ins *except* your new one. Now, insert the AutoText into a plain document based on normal.dot. Do you experience the same problem? 7. Finally, insert the AutoText from your new file into a new document created from your template. Do you still experience the same problem? Cheers Shauna Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Lillymed" wrote in message ... This particular paragraph style is called "cc", and, I'm using it in a template I created. I initially enter it when the template is blank and then continuously thereafter on separate pages. That paragraph gets assigned a style called "Created On". "Bob Buckland ?:-)" wrote: Hi Lilly, What is the name of the styles you created and what is the 'weird name' that you're seeing when applying it? It could be a 'linked' style (paragraph and character styles stacked/linked into one). Does this occur if you insert the Autotext entry in a blank document or only when inserted into existing text in a document. ============ "Lillymed" wrote in message ... First of all, I have customized my menus to work like Word 6 did for autotext, because I was so used to hitting "Alt+E" to pull up the autotext. The styles I have applied to what I want as autotext are either paragraph styles or character styles. The particular autotext entry I'm working with today includes about 20 paragraphs of text. So, I have created "character" styles for two of the lines of information that I will need to use later on with the "style reference" field, and I have applied paragraph styles, as well. I then highlight all 20 paragraphs, hit "Alt+E", which pulls up the autotext box (listing all autotexts), I give it my code name and hit "Add." When I insert the autotext entry (by hitting "F3" at the insertion point), the formatting of my paragraph style, in particular, is inserted with a completely different style (not even "normal"), but some weird name that I have never intentionally applied to any paragraph within that auto text entry. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#11
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
Hi Shauna,
I spent a lot of time responding to this, but when I tried to post it, I got an error message. Let me just tell you that I was working on a special medical transcription platform that is word-based last night. For some reason, when I opened up Word this morning, most of my customization, including autotext entries, macros, styles, toolbars, menu customizations, views, etc., were gone. I spent a good portion of the day re-creating things. I had to re-create the template that I have been having the problems with. So, I created a new blank document, copied the autotext paragraphs from an older document, and pasted ("unformatted") into the new blank document. I then created and applied styles and saved it as my required template. After creating a document based on that template, I inserted the autotext entry, and it came out absolutely perfect. I decided to try another template (that wasn't wiped out last night) and insert some autotext entries in that one, which had always given me the same kind of problem (basically changing many of the styles I had created to bizarre new styles, some of them increasing font size to over 200), and those worked perfectly, too. So, fortuitously, whatever happened last night after I used that special platform, cleared up my normal, and everything seems to be working fine now. Now I just think I'm going to have to get in the habit of backing up my normal before I work on that platform again, so that I can more easily recreate my customizations. Thanks for all your help on this. "Shauna Kelly" wrote: Hi Lillymed I've just gone through something similar and I'd be keen to see if we are experiencing similar problems. Can you let us know: 1. Where is the AutoText stored? Specifically: is it in a template that you use as the basis for a new document, or is it in an add-in? 2. Does the problem occur if you insert the Autotext entry in a blank document based on normal.dot, or only when inserted into existing text in a document based on your template? 3. Is style "cc" numbered or bulleted? Has it ever been numbered or bulleted? 4. When you insert the AutoText into a document based on normal.dot, does it insert any extraneous styles into the document? Try this out by inserting the AutoText into a new document based on normal.dot and then checking the user-defined styles in the document. You would expect the AutoText to add the styles it needs, but no others. 5. Create a new document from your template and insert the AutoText. Has it inserted any new styles into your document, apart from those it genuinely needs? 6. Use File New to create a new template (ie in the "Templates" dialog, in the "Create new" box, choose "Template"). Don't do anything to any styles. Use the Tools Templates and Add-ins Organizer to copy the AutoTexts from your problem file to this new template file. Save the new file in your Word Startup folder. Close and re-open Word. Use Tools Templates and Add-ins and un-tick all add-ins *except* your new one. Now, insert the AutoText into a plain document based on normal.dot. Do you experience the same problem? 7. Finally, insert the AutoText from your new file into a new document created from your template. Do you still experience the same problem? Cheers Shauna Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Lillymed" wrote in message ... This particular paragraph style is called "cc", and, I'm using it in a template I created. I initially enter it when the template is blank and then continuously thereafter on separate pages. That paragraph gets assigned a style called "Created On". "Bob Buckland ?:-)" wrote: Hi Lilly, What is the name of the styles you created and what is the 'weird name' that you're seeing when applying it? It could be a 'linked' style (paragraph and character styles stacked/linked into one). Does this occur if you insert the Autotext entry in a blank document or only when inserted into existing text in a document. ============ "Lillymed" wrote in message ... First of all, I have customized my menus to work like Word 6 did for autotext, because I was so used to hitting "Alt+E" to pull up the autotext. The styles I have applied to what I want as autotext are either paragraph styles or character styles. The particular autotext entry I'm working with today includes about 20 paragraphs of text. So, I have created "character" styles for two of the lines of information that I will need to use later on with the "style reference" field, and I have applied paragraph styles, as well. I then highlight all 20 paragraphs, hit "Alt+E", which pulls up the autotext box (listing all autotexts), I give it my code name and hit "Add." When I insert the autotext entry (by hitting "F3" at the insertion point), the formatting of my paragraph style, in particular, is inserted with a completely different style (not even "normal"), but some weird name that I have never intentionally applied to any paragraph within that auto text entry. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#12
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
Hi Lillymed
Based on your description of your experience, and my own recent experience, I suspect what has happened to both of us is something like the following: 1. We both had a .dot file with an AutoText. 2. That file contained a style that was not used in the AutoText. 3. Somehow the .dot file got into a bit of a mess. 4. When inserting the AutoText, Word erroneously mixed up the styles. In my case, the style had been deleted from the .dot file, and was not used in any AutoText, but when I inserted the AutoText into a document, that old style was added to the document (which I absolutely did not want). In your case, Word seems to have actually formatted the AutoText with the wrong style. I solved my problem by creating a new .dot file and using the Organizer to copy the AutoTexts to the new file. You effectively did the same thing (albeit caused by other problems). By the way, you might find life easier if you create a new .dot file and store your customizations in it. Put that file in your Word Startup folder and it will load automatically when Word starts. You can then back up that file as you need. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Lillymed" wrote in message ... Hi Shauna, I spent a lot of time responding to this, but when I tried to post it, I got an error message. Let me just tell you that I was working on a special medical transcription platform that is word-based last night. For some reason, when I opened up Word this morning, most of my customization, including autotext entries, macros, styles, toolbars, menu customizations, views, etc., were gone. I spent a good portion of the day re-creating things. I had to re-create the template that I have been having the problems with. So, I created a new blank document, copied the autotext paragraphs from an older document, and pasted ("unformatted") into the new blank document. I then created and applied styles and saved it as my required template. After creating a document based on that template, I inserted the autotext entry, and it came out absolutely perfect. I decided to try another template (that wasn't wiped out last night) and insert some autotext entries in that one, which had always given me the same kind of problem (basically changing many of the styles I had created to bizarre new styles, some of them increasing font size to over 200), and those worked perfectly, too. So, fortuitously, whatever happened last night after I used that special platform, cleared up my normal, and everything seems to be working fine now. Now I just think I'm going to have to get in the habit of backing up my normal before I work on that platform again, so that I can more easily recreate my customizations. Thanks for all your help on this. "Shauna Kelly" wrote: Hi Lillymed I've just gone through something similar and I'd be keen to see if we are experiencing similar problems. Can you let us know: 1. Where is the AutoText stored? Specifically: is it in a template that you use as the basis for a new document, or is it in an add-in? 2. Does the problem occur if you insert the Autotext entry in a blank document based on normal.dot, or only when inserted into existing text in a document based on your template? 3. Is style "cc" numbered or bulleted? Has it ever been numbered or bulleted? 4. When you insert the AutoText into a document based on normal.dot, does it insert any extraneous styles into the document? Try this out by inserting the AutoText into a new document based on normal.dot and then checking the user-defined styles in the document. You would expect the AutoText to add the styles it needs, but no others. 5. Create a new document from your template and insert the AutoText. Has it inserted any new styles into your document, apart from those it genuinely needs? 6. Use File New to create a new template (ie in the "Templates" dialog, in the "Create new" box, choose "Template"). Don't do anything to any styles. Use the Tools Templates and Add-ins Organizer to copy the AutoTexts from your problem file to this new template file. Save the new file in your Word Startup folder. Close and re-open Word. Use Tools Templates and Add-ins and un-tick all add-ins *except* your new one. Now, insert the AutoText into a plain document based on normal.dot. Do you experience the same problem? 7. Finally, insert the AutoText from your new file into a new document created from your template. Do you still experience the same problem? Cheers Shauna Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Lillymed" wrote in message ... This particular paragraph style is called "cc", and, I'm using it in a template I created. I initially enter it when the template is blank and then continuously thereafter on separate pages. That paragraph gets assigned a style called "Created On". "Bob Buckland ?:-)" wrote: Hi Lilly, What is the name of the styles you created and what is the 'weird name' that you're seeing when applying it? It could be a 'linked' style (paragraph and character styles stacked/linked into one). Does this occur if you insert the Autotext entry in a blank document or only when inserted into existing text in a document. ============ "Lillymed" wrote in message ... First of all, I have customized my menus to work like Word 6 did for autotext, because I was so used to hitting "Alt+E" to pull up the autotext. The styles I have applied to what I want as autotext are either paragraph styles or character styles. The particular autotext entry I'm working with today includes about 20 paragraphs of text. So, I have created "character" styles for two of the lines of information that I will need to use later on with the "style reference" field, and I have applied paragraph styles, as well. I then highlight all 20 paragraphs, hit "Alt+E", which pulls up the autotext box (listing all autotexts), I give it my code name and hit "Add." When I insert the autotext entry (by hitting "F3" at the insertion point), the formatting of my paragraph style, in particular, is inserted with a completely different style (not even "normal"), but some weird name that I have never intentionally applied to any paragraph within that auto text entry. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#13
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
I am convinced there are a lot of bugs in 2007, 2003 was much easier and user friendly, I certainly miss my auto text, why they ever traded it for building blocks I don't know. I feel as though this was good money wasted on a cheap expensive program. I prefer to use 2003 2 to 1 over this. From what I see, they have tried to combine power point, drawing and word all inot one and it is flubbed up!!! |
#14
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Styles in Autotext
There is certainly a learning curve with the new interface. But the
capabilities of Word are quite the same, and there are also some improvements. As you have noticed, AutoText has changed in Word 2007. In the new version, there are several different building blocks (of predefined content), organized into galleries, and AutoText is just one of those. In other words, building blocks extend the idea of AutoText. The building block feature allows you to insert predefined headers, footers, text boxes, etc. in an easy way. For example, a header can be added via Insert tab | Header (or via the Header & Footer Tools Design tab). There is also a common dialog box under Insert tab | Quick Parts | Building Blocks Organizer where you can insert or edit the properties of existing building blocks. To create building blocks/AutoText, you can still use Alt+F3. Unfortunately, in Word 2007 AutoText entries can no longer be inserted via AutoComplete. What you can do is type the name of an AutoText (at least so many characters that the AutoText entry can be identified by Word) and then press F3 to insert it. Alternatively, you can make use of formatted AutoCorrect entries instead; these work the same in Word 2007. -- Stefan Blom Microsoft Word MVP "Helah" wrote in message ... I am convinced there are a lot of bugs in 2007, 2003 was much easier and user friendly, I certainly miss my auto text, why they ever traded it for building blocks I don't know. I feel as though this was good money wasted on a cheap expensive program. I prefer to use 2003 2 to 1 over this. From what I see, they have tried to combine power point, drawing and word all inot one and it is flubbed up!!! |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Autotext Styles not moving to other machines | Microsoft Word Help | |||
Styles and AutoText | Microsoft Word Help | |||
Change default table of contents linked styles and styles | Formatting Long Documents | |||
AutoText, how do I add the SaveDate function to the AutoText list. | Microsoft Word Help | |||
Styles in autotext do not migrate correctly from 2000 to 2002/2003 | Microsoft Word Help |