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#1
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Quick selection of paragraph formats in Microsoft Word
One (1) of the features that Microsoft has completely missed the boat on in
all of its releases of Microsoft Word is the quick selection of paragraph formats. For real time documentations where format is important (e.g., meeting summaries), the only way for the user to keep up with the real time action without his/her attention being diverted for extensive format control either in real time or in post-processing after the fact is to allow the Word user a method for rapid selection of paragraph formats from a list of at least 10 options (e.g., normal or default, bullet 1, bullet 1 body, bullet 2, bullet 2 body, etc.). I serve as the Secretary of two (2) Technical Specification Groups of a major industry partnership to development specifications for 3G wireless telecommunication systems. Word Processor support for me to focus on documenting the proceedings and to do quick selection of pre-set paragraph formats is ABSOLUTELY CRUCIAL to my ability to complete a report of these meetings in real time. I simply cannot keep up when I need to use forward and reverse tabs, cursor selection of styles, or the like to control format. Lotus WordPro is the one (1) word processor that actually got it right because they allow the paragraph formats to be mapped into function keys (e.g., F1 = normal or default, F2 = Bullet 1, F3 = Bullet 1 body, etc.). This feature is the sole reason that I am forced to continue to use WordPro years after distribution and support have been discontinue. There are a lot of things that Word does better but I cannot do documentation of events in real time with Word. My WordPro documents then just need a standard read through to make sure I am fully satisfied with my documentation and typing ability. This process is the same review I would use on any other document I produce even when real time documentation is not important and is an area when the real time spell and grammar checker in Microsoft Word would greatly benefit the process. The preferred mechanism for this quick format selection feature is that same way it is done in Lotus WordPro - paragraph formats to be mapped into function keys. Using this mechanism, you can activate a new format with one (1) hand and you can see a list of those mappings upon request. Obviously, since F7 is used to activate the spell check capability in Word, this would be an illegal format selection key but the user should be able to use at least 10 of the 12 function keys for this purpose. An alternate mechanism would be to map ALT-#, CNTRL-#, or FN-# where # can be any unshifted or shifted numberic key. This would provide support for 20 options but it would require the user to take both hands off the keyboard and, therefore, be a greater diversion to the documentation effort. This feature is critical for allowing the user to use the Microsoft Word tool for the purpose he acquired it for, the documentation effort, and minimizing the distraction from his primary focus to control this tool. This support is long overdue and NEEDED IMMEDIATELY. -- Clifton J. Barber CJ Barber Consutling Services ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ocmanagemen t |
#2
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Quick selection of paragraph formats in Microsoft Word
You rant misses the fact that this capability _is_ present in Word,
and has been since at least Word 97. Go to Tools Customize Keyboard. Scroll to the bottom of the Categories list and choose Style. Select a style from the Styles list and assign a keyboard shortcut to it. Repeat for as many styles as you need. In Word 2007 the path to the dialog is a little different: Office button Word Options Customize Keyboard shortcuts. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 4 Mar 2007 11:25:24 -0800, Clif Barber wrote: One (1) of the features that Microsoft has completely missed the boat on in all of its releases of Microsoft Word is the quick selection of paragraph formats. For real time documentations where format is important (e.g., meeting summaries), the only way for the user to keep up with the real time action without his/her attention being diverted for extensive format control either in real time or in post-processing after the fact is to allow the Word user a method for rapid selection of paragraph formats from a list of at least 10 options (e.g., normal or default, bullet 1, bullet 1 body, bullet 2, bullet 2 body, etc.). I serve as the Secretary of two (2) Technical Specification Groups of a major industry partnership to development specifications for 3G wireless telecommunication systems. Word Processor support for me to focus on documenting the proceedings and to do quick selection of pre-set paragraph formats is ABSOLUTELY CRUCIAL to my ability to complete a report of these meetings in real time. I simply cannot keep up when I need to use forward and reverse tabs, cursor selection of styles, or the like to control format. Lotus WordPro is the one (1) word processor that actually got it right because they allow the paragraph formats to be mapped into function keys (e.g., F1 = normal or default, F2 = Bullet 1, F3 = Bullet 1 body, etc.). This feature is the sole reason that I am forced to continue to use WordPro years after distribution and support have been discontinue. There are a lot of things that Word does better but I cannot do documentation of events in real time with Word. My WordPro documents then just need a standard read through to make sure I am fully satisfied with my documentation and typing ability. This process is the same review I would use on any other document I produce even when real time documentation is not important and is an area when the real time spell and grammar checker in Microsoft Word would greatly benefit the process. The preferred mechanism for this quick format selection feature is that same way it is done in Lotus WordPro - paragraph formats to be mapped into function keys. Using this mechanism, you can activate a new format with one (1) hand and you can see a list of those mappings upon request. Obviously, since F7 is used to activate the spell check capability in Word, this would be an illegal format selection key but the user should be able to use at least 10 of the 12 function keys for this purpose. An alternate mechanism would be to map ALT-#, CNTRL-#, or FN-# where # can be any unshifted or shifted numberic key. This would provide support for 20 options but it would require the user to take both hands off the keyboard and, therefore, be a greater diversion to the documentation effort. This feature is critical for allowing the user to use the Microsoft Word tool for the purpose he acquired it for, the documentation effort, and minimizing the distraction from his primary focus to control this tool. This support is long overdue and NEEDED IMMEDIATELY. |
#3
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Quick selection of paragraph formats in Microsoft Word
JAY: Thank you very much for your prompt response. I have tried to
determine if this capability exists on a number of occasions through Microsoft customer service contacts without satisfaction. I guess I had just tried the wrong contacts. In trying this option as you suggested, I only have one (1) remaining question: Is it possible to establish a function key as the shortcut key? From my cursory inspection, it would not accept my input of a function key. Please advise. -- Clifton J. Barber CJ Barber Consutling Services "Jay Freedman" wrote: You rant misses the fact that this capability _is_ present in Word, and has been since at least Word 97. Go to Tools Customize Keyboard. Scroll to the bottom of the Categories list and choose Style. Select a style from the Styles list and assign a keyboard shortcut to it. Repeat for as many styles as you need. In Word 2007 the path to the dialog is a little different: Office button Word Options Customize Keyboard shortcuts. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 4 Mar 2007 11:25:24 -0800, Clif Barber wrote: One (1) of the features that Microsoft has completely missed the boat on in all of its releases of Microsoft Word is the quick selection of paragraph formats. For real time documentations where format is important (e.g., meeting summaries), the only way for the user to keep up with the real time action without his/her attention being diverted for extensive format control either in real time or in post-processing after the fact is to allow the Word user a method for rapid selection of paragraph formats from a list of at least 10 options (e.g., normal or default, bullet 1, bullet 1 body, bullet 2, bullet 2 body, etc.). I serve as the Secretary of two (2) Technical Specification Groups of a major industry partnership to development specifications for 3G wireless telecommunication systems. Word Processor support for me to focus on documenting the proceedings and to do quick selection of pre-set paragraph formats is ABSOLUTELY CRUCIAL to my ability to complete a report of these meetings in real time. I simply cannot keep up when I need to use forward and reverse tabs, cursor selection of styles, or the like to control format. Lotus WordPro is the one (1) word processor that actually got it right because they allow the paragraph formats to be mapped into function keys (e.g., F1 = normal or default, F2 = Bullet 1, F3 = Bullet 1 body, etc.). This feature is the sole reason that I am forced to continue to use WordPro years after distribution and support have been discontinue. There are a lot of things that Word does better but I cannot do documentation of events in real time with Word. My WordPro documents then just need a standard read through to make sure I am fully satisfied with my documentation and typing ability. This process is the same review I would use on any other document I produce even when real time documentation is not important and is an area when the real time spell and grammar checker in Microsoft Word would greatly benefit the process. The preferred mechanism for this quick format selection feature is that same way it is done in Lotus WordPro - paragraph formats to be mapped into function keys. Using this mechanism, you can activate a new format with one (1) hand and you can see a list of those mappings upon request. Obviously, since F7 is used to activate the spell check capability in Word, this would be an illegal format selection key but the user should be able to use at least 10 of the 12 function keys for this purpose. An alternate mechanism would be to map ALT-#, CNTRL-#, or FN-# where # can be any unshifted or shifted numberic key. This would provide support for 20 options but it would require the user to take both hands off the keyboard and, therefore, be a greater diversion to the documentation effort. This feature is critical for allowing the user to use the Microsoft Word tool for the purpose he acquired it for, the documentation effort, and minimizing the distraction from his primary focus to control this tool. This support is long overdue and NEEDED IMMEDIATELY. |
#4
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Quick selection of paragraph formats in Microsoft Word
Hi Clif,
It will accept any function key except F1, which is permanently assigned to Help. You can also combine F2 through F12 with any combination of Ctrl, Alt, and Shift. Most of the function keys and their shifted combinations are already assigned to various commands. When you press the prospective shortcut while the cursor is in the "Press new shortcut" box, the current assignment will be shown below -- for example, putting in F2 results in "Currently assigned to: MoveText". If you decide you don't want to reassign that key, press the Backspace key to remove the contents of the "Press new shortcut" box so you can try another shortcut. When you're satisfied, click the Assign button (just clicking Close doesn't do it). -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 4 Mar 2007 12:54:33 -0800, Clif Barber wrote: JAY: Thank you very much for your prompt response. I have tried to determine if this capability exists on a number of occasions through Microsoft customer service contacts without satisfaction. I guess I had just tried the wrong contacts. In trying this option as you suggested, I only have one (1) remaining question: Is it possible to establish a function key as the shortcut key? From my cursory inspection, it would not accept my input of a function key. Please advise. |
#5
Posted to microsoft.public.word.docmanagement
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Quick selection of paragraph formats in Microsoft Word
Thank you very much. While I do take offense that my original request for
support, after trying unsuccessfully on previous attempts, was classified as a "rant", you comments have been very helpful and I will try to incorporate them into a new template for my words. -- Clifton J. Barber CJ Barber Consutling Services "Jay Freedman" wrote: Hi Clif, It will accept any function key except F1, which is permanently assigned to Help. You can also combine F2 through F12 with any combination of Ctrl, Alt, and Shift. Most of the function keys and their shifted combinations are already assigned to various commands. When you press the prospective shortcut while the cursor is in the "Press new shortcut" box, the current assignment will be shown below -- for example, putting in F2 results in "Currently assigned to: MoveText". If you decide you don't want to reassign that key, press the Backspace key to remove the contents of the "Press new shortcut" box so you can try another shortcut. When you're satisfied, click the Assign button (just clicking Close doesn't do it). -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 4 Mar 2007 12:54:33 -0800, Clif Barber wrote: JAY: Thank you very much for your prompt response. I have tried to determine if this capability exists on a number of occasions through Microsoft customer service contacts without satisfaction. I guess I had just tried the wrong contacts. In trying this option as you suggested, I only have one (1) remaining question: Is it possible to establish a function key as the shortcut key? From my cursory inspection, it would not accept my input of a function key. Please advise. |
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