| Home |
| Search |
| Today's Posts |
|
#1
|
|||
|
|||
exporting accress reports into word
I have a report written in word that contains a number of tables....I copied
those tables into access reports and got the data to line up accordingly using access...I then went to export the tables (with the data) back into word and the only information that was exported was the data from access....The rest of the page was blank... Is there anyway to keep the tables formatted and displayed when exporting into word??? I've tried a number of different solutions, including recreating the tables and exporting to different file types with no luck....I also tried to do a mail merge, but I've run into limitations due to the number of columns....It's a substancial report and, of course, it's due by Friday (31).... Any help would be hugely appreciated!!!!! marc btw - I can access all of the versions of office, 97, xp, etc... |
|
#2
|
|||
|
|||
|
I'm not exactly following what you are trying to do. Access Reports
are designed for reporting on data stored in Access. If you copy/pasted a Word table directly into an Access Report then you simply placed an embedded Word table in the report and it isn't bound to the database. When you export an Access Report you are not exporting what you see on the screen. The data placed in Access controls, such as text boxes and labels, is what you are exporting and it doesn't include embedded objects. Perhaps if you can expand on what you are attempting to accomplish we can provide some suggestions. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... I have a report written in word that contains a number of tables....I copied those tables into access reports and got the data to line up accordingly using access...I then went to export the tables (with the data) back into word and the only information that was exported was the data from access....The rest of the page was blank... Is there anyway to keep the tables formatted and displayed when exporting into word??? I've tried a number of different solutions, including recreating the tables and exporting to different file types with no luck....I also tried to do a mail merge, but I've run into limitations due to the number of columns....It's a substancial report and, of course, it's due by Friday (31).... Any help would be hugely appreciated!!!!! marc btw - I can access all of the versions of office, 97, xp, etc... |
|
#3
|
|||
|
|||
|
Hi Beth -
Thanx for the quick reply!!! What I did was copied and pasted a blank (dataless) word table into an access report...I then built that report (with data) in access, then tried to export it back into word and that's where I've run into this issue....Like you mentioned, it's just exporting the access data, nothing else...I also recreated one of my word tables in access (built the columns and rows and text so it would mirror the word doc), yet still access would only export the data into word, not the column/row lines.... It's an educational report that I need to complete soon...There's about 10 different tables and about 1000 unique fields in each report...There's a total of 30 reports that I need to complete, one for each city...Each report is formatted the same, only the student data will differ for each city... I've been able to export the data (not the formatting) by the 'publish it with word' command and then copy and paste it into each row of one of my original word tables from there...This just seems like a ton of work and there must be a quicker solution....I'll also mention that I tried a mailmerge with no luck.... Thanx in advance if you can help me out, marc "Beth Melton" wrote: I'm not exactly following what you are trying to do. Access Reports are designed for reporting on data stored in Access. If you copy/pasted a Word table directly into an Access Report then you simply placed an embedded Word table in the report and it isn't bound to the database. When you export an Access Report you are not exporting what you see on the screen. The data placed in Access controls, such as text boxes and labels, is what you are exporting and it doesn't include embedded objects. Perhaps if you can expand on what you are attempting to accomplish we can provide some suggestions. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... I have a report written in word that contains a number of tables....I copied those tables into access reports and got the data to line up accordingly using access...I then went to export the tables (with the data) back into word and the only information that was exported was the data from access....The rest of the page was blank... Is there anyway to keep the tables formatted and displayed when exporting into word??? I've tried a number of different solutions, including recreating the tables and exporting to different file types with no luck....I also tried to do a mail merge, but I've run into limitations due to the number of columns....It's a substancial report and, of course, it's due by Friday (31).... Any help would be hugely appreciated!!!!! marc btw - I can access all of the versions of office, 97, xp, etc... |
|
#4
|
|||
|
|||
|
I guess I still don't understand why you are trying to utilize Word.
Based on your description you need to be using Access and not Word. It sounds like you need a report grouped by City and then in either the group header or footer Properties use the "Force New Page" property to start each City on a new page. (The section and option you use for forcing a new page depends on your report layout.) If it's column/row borders you are after then either add a border color to the text boxes or, if you use the Report Wizard and group by the City then you'll see a "Block" style will be available on the Layout selection. If you have data in your Word tables then why not import it as an Access table? For you this you would need to copy/paste it to Excel, then copy/paste to Access. Here's an article with specific instructions if you need it: http://word.mvps.org/FAQs/TblsFldsFms/WordToAccess.htm -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... Hi Beth - Thanx for the quick reply!!! What I did was copied and pasted a blank (dataless) word table into an access report...I then built that report (with data) in access, then tried to export it back into word and that's where I've run into this issue....Like you mentioned, it's just exporting the access data, nothing else...I also recreated one of my word tables in access (built the columns and rows and text so it would mirror the word doc), yet still access would only export the data into word, not the column/row lines.... It's an educational report that I need to complete soon...There's about 10 different tables and about 1000 unique fields in each report...There's a total of 30 reports that I need to complete, one for each city...Each report is formatted the same, only the student data will differ for each city... I've been able to export the data (not the formatting) by the 'publish it with word' command and then copy and paste it into each row of one of my original word tables from there...This just seems like a ton of work and there must be a quicker solution....I'll also mention that I tried a mailmerge with no luck.... Thanx in advance if you can help me out, marc "Beth Melton" wrote: I'm not exactly following what you are trying to do. Access Reports are designed for reporting on data stored in Access. If you copy/pasted a Word table directly into an Access Report then you simply placed an embedded Word table in the report and it isn't bound to the database. When you export an Access Report you are not exporting what you see on the screen. The data placed in Access controls, such as text boxes and labels, is what you are exporting and it doesn't include embedded objects. Perhaps if you can expand on what you are attempting to accomplish we can provide some suggestions. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... I have a report written in word that contains a number of tables....I copied those tables into access reports and got the data to line up accordingly using access...I then went to export the tables (with the data) back into word and the only information that was exported was the data from access....The rest of the page was blank... Is there anyway to keep the tables formatted and displayed when exporting into word??? I've tried a number of different solutions, including recreating the tables and exporting to different file types with no luck....I also tried to do a mail merge, but I've run into limitations due to the number of columns....It's a substancial report and, of course, it's due by Friday (31).... Any help would be hugely appreciated!!!!! marc btw - I can access all of the versions of office, 97, xp, etc... |
|
#5
|
|||
|
|||
|
Hi Beth -
Thanx again for the quick reply!!! I need Word because it's a report that the gov't needs in that specific format....I can't send a pdf or any other type of file...My original Word doc contains empty tables...I need to 'fill' the data in... With my knowledge of Access, I was hoping that I could build a db that holds all of this educational data, then do a sort by city, then build a report (that was copied from my original Word Table) and place the data in their appropriate cells...Then, export that report into RTF....It's just that Access will not allow me to keep the formatting (lines and text), like you mentioned... It just seems odd to me that when I took a dataless Word table (say students that have dropped out) and copied & pasted into Access, it looks just like it should on the monitor...All of my reasons for students dropping out appropriately lined up in their respectful columns and rows...Then, when I put data in and try to export to RTF, I get just the data, no column/row lines ...That's my issue... If you can think of anything else or if something still isn't clear, please let me know, m a r c "Beth Melton" wrote: I guess I still don't understand why you are trying to utilize Word. Based on your description you need to be using Access and not Word. It sounds like you need a report grouped by City and then in either the group header or footer Properties use the "Force New Page" property to start each City on a new page. (The section and option you use for forcing a new page depends on your report layout.) If it's column/row borders you are after then either add a border color to the text boxes or, if you use the Report Wizard and group by the City then you'll see a "Block" style will be available on the Layout selection. If you have data in your Word tables then why not import it as an Access table? For you this you would need to copy/paste it to Excel, then copy/paste to Access. Here's an article with specific instructions if you need it: http://word.mvps.org/FAQs/TblsFldsFms/WordToAccess.htm -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... Hi Beth - Thanx for the quick reply!!! What I did was copied and pasted a blank (dataless) word table into an access report...I then built that report (with data) in access, then tried to export it back into word and that's where I've run into this issue....Like you mentioned, it's just exporting the access data, nothing else...I also recreated one of my word tables in access (built the columns and rows and text so it would mirror the word doc), yet still access would only export the data into word, not the column/row lines.... It's an educational report that I need to complete soon...There's about 10 different tables and about 1000 unique fields in each report...There's a total of 30 reports that I need to complete, one for each city...Each report is formatted the same, only the student data will differ for each city... I've been able to export the data (not the formatting) by the 'publish it with word' command and then copy and paste it into each row of one of my original word tables from there...This just seems like a ton of work and there must be a quicker solution....I'll also mention that I tried a mailmerge with no luck.... Thanx in advance if you can help me out, marc "Beth Melton" wrote: I'm not exactly following what you are trying to do. Access Reports are designed for reporting on data stored in Access. If you copy/pasted a Word table directly into an Access Report then you simply placed an embedded Word table in the report and it isn't bound to the database. When you export an Access Report you are not exporting what you see on the screen. The data placed in Access controls, such as text boxes and labels, is what you are exporting and it doesn't include embedded objects. Perhaps if you can expand on what you are attempting to accomplish we can provide some suggestions. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... I have a report written in word that contains a number of tables....I copied those tables into access reports and got the data to line up accordingly using access...I then went to export the tables (with the data) back into word and the only information that was exported was the data from access....The rest of the page was blank... Is there anyway to keep the tables formatted and displayed when exporting into word??? I've tried a number of different solutions, including recreating the tables and exporting to different file types with no luck....I also tried to do a mail merge, but I've run into limitations due to the number of columns....It's a substancial report and, of course, it's due by Friday (31).... Any help would be hugely appreciated!!!!! marc btw - I can access all of the versions of office, 97, xp, etc... |
|
#6
|
|||
|
|||
|
I understand now, thanks for the explanation. :-)
When you export as RTF the data is separated by tabs. You should be able to select the portion that needs to be converted to a Word table and go to Table/Convert Text to Table. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... Hi Beth - Thanx again for the quick reply!!! I need Word because it's a report that the gov't needs in that specific format....I can't send a pdf or any other type of file...My original Word doc contains empty tables...I need to 'fill' the data in... With my knowledge of Access, I was hoping that I could build a db that holds all of this educational data, then do a sort by city, then build a report (that was copied from my original Word Table) and place the data in their appropriate cells...Then, export that report into RTF....It's just that Access will not allow me to keep the formatting (lines and text), like you mentioned... It just seems odd to me that when I took a dataless Word table (say students that have dropped out) and copied & pasted into Access, it looks just like it should on the monitor...All of my reasons for students dropping out appropriately lined up in their respectful columns and rows...Then, when I put data in and try to export to RTF, I get just the data, no column/row lines ...That's my issue... If you can think of anything else or if something still isn't clear, please let me know, m a r c "Beth Melton" wrote: I guess I still don't understand why you are trying to utilize Word. Based on your description you need to be using Access and not Word. It sounds like you need a report grouped by City and then in either the group header or footer Properties use the "Force New Page" property to start each City on a new page. (The section and option you use for forcing a new page depends on your report layout.) If it's column/row borders you are after then either add a border color to the text boxes or, if you use the Report Wizard and group by the City then you'll see a "Block" style will be available on the Layout selection. If you have data in your Word tables then why not import it as an Access table? For you this you would need to copy/paste it to Excel, then copy/paste to Access. Here's an article with specific instructions if you need it: http://word.mvps.org/FAQs/TblsFldsFms/WordToAccess.htm -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... Hi Beth - Thanx for the quick reply!!! What I did was copied and pasted a blank (dataless) word table into an access report...I then built that report (with data) in access, then tried to export it back into word and that's where I've run into this issue....Like you mentioned, it's just exporting the access data, nothing else...I also recreated one of my word tables in access (built the columns and rows and text so it would mirror the word doc), yet still access would only export the data into word, not the column/row lines.... It's an educational report that I need to complete soon...There's about 10 different tables and about 1000 unique fields in each report...There's a total of 30 reports that I need to complete, one for each city...Each report is formatted the same, only the student data will differ for each city... I've been able to export the data (not the formatting) by the 'publish it with word' command and then copy and paste it into each row of one of my original word tables from there...This just seems like a ton of work and there must be a quicker solution....I'll also mention that I tried a mailmerge with no luck.... Thanx in advance if you can help me out, marc "Beth Melton" wrote: I'm not exactly following what you are trying to do. Access Reports are designed for reporting on data stored in Access. If you copy/pasted a Word table directly into an Access Report then you simply placed an embedded Word table in the report and it isn't bound to the database. When you export an Access Report you are not exporting what you see on the screen. The data placed in Access controls, such as text boxes and labels, is what you are exporting and it doesn't include embedded objects. Perhaps if you can expand on what you are attempting to accomplish we can provide some suggestions. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... I have a report written in word that contains a number of tables....I copied those tables into access reports and got the data to line up accordingly using access...I then went to export the tables (with the data) back into word and the only information that was exported was the data from access....The rest of the page was blank... Is there anyway to keep the tables formatted and displayed when exporting into word??? I've tried a number of different solutions, including recreating the tables and exporting to different file types with no luck....I also tried to do a mail merge, but I've run into limitations due to the number of columns....It's a substancial report and, of course, it's due by Friday (31).... Any help would be hugely appreciated!!!!! marc btw - I can access all of the versions of office, 97, xp, etc... |
|
#7
|
|||
|
|||
|
Also, Marc, why wouldn't mail merge work for you? Now that I think
about it that would be the fastest solution. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... Hi Beth - Thanx again for the quick reply!!! I need Word because it's a report that the gov't needs in that specific format....I can't send a pdf or any other type of file...My original Word doc contains empty tables...I need to 'fill' the data in... |
|
#8
|
|||
|
|||
|
Hi Beth -
I ended up convincing the owners of this report to accept them as pdf files...As you know, that's clearly the easiest and quickest solution... I tried the mailmerge, but there's roughly 1000 unique pieces of data/report...I kept running into size limitations of the mailmerge... Just for my own knowledge now, what would be the best way to do a mailmerge such extensive data (500 or 1000 record sets)???I tried Access, but kept running into limitations....I believe that there's a limit of 255 fields/table and query... Thanx again for all of your help this past weekend, marc "Beth Melton" wrote: Also, Marc, why wouldn't mail merge work for you? Now that I think about it that would be the fastest solution. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... Hi Beth - Thanx again for the quick reply!!! I need Word because it's a report that the gov't needs in that specific format....I can't send a pdf or any other type of file...My original Word doc contains empty tables...I need to 'fill' the data in... |
|
#9
|
|||
|
|||
|
Glad you have it worked out and that they were reasonable. :-)
From the sound of it, I'd say your data isn't normalized - especially if you are encountering limitations. Yes there are 255 fields available in an Access table but that doesn't mean you should be using all of them. ;-) I'd say if your data tables were setup correctly then a mail merge would be simple. Here are a few articles on utilizing Access that you may find will help you gain some insight on using a relational database: Access Terminology and Relational Database Concepts http://pubs.logicalexpressions.com/P...icle.asp?ID=73 Normalizing Access Data http://pubs.logicalexpressions.com/P...icle.asp?ID=88 Access Data "Clean-up" Tips http://pubs.logicalexpressions.com/P...cle.asp?ID=182 Also, if you have any Access questions then the folks over in the Access newsgroups would be happy to lend a hand. :-) -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "marc" wrote in message ... Hi Beth - I ended up convincing the owners of this report to accept them as files...As you know, that's clearly the easiest and quickest solution... I tried the mailmerge, but there's roughly 1000 unique pieces of data/report...I kept running into size limitations of the mailmerge... Just for my own knowledge now, what would be the best way to do a mailmerge such extensive data (500 or 1000 record sets)???I tried Access, but kept running into limitations....I believe that there's a limit of 255 fields/table and query... Thanx again for all of your help this past weekend, marc |
| Reply |
| Thread Tools | |
| Display Modes | |
|
|
Similar Threads
|
||||
| Thread | Forum | |||
| How can I divide a page into three sections? | Microsoft Word Help | |||
| exporting a Word document to online destination | Microsoft Word Help | |||
| saving the workspace | Microsoft Word Help | |||
| legacy system reports to word | Microsoft Word Help | |||
| Exporting to visio word properties | Microsoft Word Help | |||
Linear Mode
