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#1
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Updating styles in footnotes
Word 2003
I am in the process of updating the styles in a Word document to include more eye-pleasing typefaces. I open up the Formatting and Styles... sidebar and change all of the custom styles to fonts, sizes, etc. that I want, and they all update accordingly except for footnotes. Actually, I can't access any styles for footnotes in the sidebar, and so have to go to Format -Style... from the menu bar. After calling up the Styles dialogue, I am given three options for footnotes: Footers (paragraph style), Footnote Reference (character style), and Footnote Text (paragraph style). I've updated them all accordingly, but Word refuses to update the styles in the document itself! What I have to do is highlight each footnote reference in both the body and the footer as well as the footnote text in the footer and apply the updated style individually. My question is: why does the body update without a hitch, but the footnotes don't? And how can I solve this? I've tried creating a new template, working with the existing template, and nothing works. |
#2
Posted to microsoft.public.word.pagelayout
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Updating styles in footnotes
I should also mention that the footnotes are linked to words that are in a
two-column table, so I have one footnote reference in the table, one footnote reference in the footer at the bottom of the page (not in the table itself), and then of course the footnote text in the footer too. |
#3
Posted to microsoft.public.word.pagelayout
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Updating styles in footnotes
If you are sure that the Footnote Text style is applied to the
text of footnotes, then I'd say that their font formatting has been overridden. You can reset it to style by selecting the text and pressing Ctrl+SpaceBar. If there are many footnotes, you may not want to do this manually. Instead, you could use Find and Replace: For "Find what," specify the Footnote Text style and for "Replace with," specify the Default Paragraph Font style. Click Replace All. Then run the following macro to re-apply the Footnote Reference character style to the footnote numbers: Sub ApplyFnRefStyle() Dim f As Footnote For Each f In ActiveDocument.Footnotes f.Reference.Style = wdStyleFootnoteReference f.Range.Paragraphs(1).Range.Characters(1).Style = _ wdStyleFootnoteReference Next f End Sub -- Stefan Blom Microsoft Word MVP "stevenpa" wrote in message ... Word 2003 I am in the process of updating the styles in a Word document to include more eye-pleasing typefaces. I open up the Formatting and Styles... sidebar and change all of the custom styles to fonts, sizes, etc. that I want, and they all update accordingly except for footnotes. Actually, I can't access any styles for footnotes in the sidebar, and so have to go to Format -Style... from the menu bar. After calling up the Styles dialogue, I am given three options for footnotes: Footers (paragraph style), Footnote Reference (character style), and Footnote Text (paragraph style). I've updated them all accordingly, but Word refuses to update the styles in the document itself! What I have to do is highlight each footnote reference in both the body and the footer as well as the footnote text in the footer and apply the updated style individually. My question is: why does the body update without a hitch, but the footnotes don't? And how can I solve this? I've tried creating a new template, working with the existing template, and nothing works. |
#4
Posted to microsoft.public.word.pagelayout
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Updating styles in footnotes
If you are sure that the Footnote Text style is applied to the
text of footnotes, then I'd say that their font formatting has been overridden. Yes, I agree. In the styles dialogue (i.e. Format | Style), the Footnote Text style has clearly been updated to Arial, for example, but the text in the document itself is still Times, again for example, until I manually apply the style to each footnote individually in both the footer and main text area. Where the style is being over-ridden is anyone's guess. I've made new templates that strip all the styles off, copied the text into a new document based on this stripped down template, chosen Apply Destination Formatting, and the footnotes still require manual updating where the main body text does not. You can reset it to style by selecting the text and pressing Ctrl+SpaceBar. If there are many footnotes, you may not want to do this manually. Instead, you could use Find and Replace: For "Find what," specify the Footnote Text style and for "Replace with," specify the Default Paragraph Font style. Click Replace All. This helped greatly, thanks. Then run the following macro to re-apply the Footnote Reference character style to the footnote numbers: Sub ApplyFnRefStyle() Dim f As Footnote For Each f In ActiveDocument.Footnotes f.Reference.Style = wdStyleFootnoteReference f.Range.Paragraphs(1).Range.Characters(1).Style = _ wdStyleFootnoteReference Next f End Sub Again, very helpful! I don't normally use Macros, but this is one I'll be using in the future for sure! I don't want to close this topic just yet (maybe in a day or two) in case there are other less Macro-related fixes for my query. |
#5
Posted to microsoft.public.word.pagelayout
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Updating styles in footnotes
The macro is needed because clearing direct font formatting also
clears the character styles (unfortunately); I believe Word 2007 has more options. If you need assistance with the macro, see http://www.gmayor.com/installing_macro.htm. Paste Options are described at http://www.shaunakelly.com/word/styl...ionsWorks.html (not sure that it sheds any light on the particular problem you are describing, though). -- Stefan Blom Microsoft Word MVP "stevenpa" wrote in message news If you are sure that the Footnote Text style is applied to the text of footnotes, then I'd say that their font formatting has been overridden. Yes, I agree. In the styles dialogue (i.e. Format | Style), the Footnote Text style has clearly been updated to Arial, for example, but the text in the document itself is still Times, again for example, until I manually apply the style to each footnote individually in both the footer and main text area. Where the style is being over-ridden is anyone's guess. I've made new templates that strip all the styles off, copied the text into a new document based on this stripped down template, chosen Apply Destination Formatting, and the footnotes still require manual updating where the main body text does not. You can reset it to style by selecting the text and pressing Ctrl+SpaceBar. If there are many footnotes, you may not want to do this manually. Instead, you could use Find and Replace: For "Find what," specify the Footnote Text style and for "Replace with," specify the Default Paragraph Font style. Click Replace All. This helped greatly, thanks. Then run the following macro to re-apply the Footnote Reference character style to the footnote numbers: Sub ApplyFnRefStyle() Dim f As Footnote For Each f In ActiveDocument.Footnotes f.Reference.Style = wdStyleFootnoteReference f.Range.Paragraphs(1).Range.Characters(1).Style = _ wdStyleFootnoteReference Next f End Sub Again, very helpful! I don't normally use Macros, but this is one I'll be using in the future for sure! I don't want to close this topic just yet (maybe in a day or two) in case there are other less Macro-related fixes for my query. |
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