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#1
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Section breaks and headers/footers
I have a chunk of text within a document that I wish to display in 2 columns.
When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#2
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You can reset the page numbering to "Continue from previous section" in the
"Page Number Format" dialog - directly available from the Header and Footer toolbar, or you can use the Format ... button from Insert Page Numbers (but don't inadvertently add page numbers from here). The reason it happens is that Word picks up the settings from the previous section when it makes a new one. If the problem is a constant annoyance then there are various approaches to avoid having to reset the numbering manually each time. For instance, you may be able to preset the column format into your template, or save that section (including it's *concluding* section break, which stores all the section properties) as AutoText. Or you might record a macro to reset the page numbering quickly. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "rmellison" wrote in message ... I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#3
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Place the insertion point in the first section of the document. On the
Insert menu, click Page Numbers. Click the Format button. Select "Continue from previous section", and click OK. Click Close to close the Insert Page Numbers dialog box. Repeat these steps for subsequent sections. Note that it is easier to access the Page Number Format dialog box via the Header/Footer toolbar; then you can use the Show Next and Show Previous buttons to move between sections. However, this method won't let you access sections which are "smaller" than a page (and therefore don't have any visible headers and footers), unless you extend that section first, for example by inserting a temporary page break. For more about page numbering, see http://word.mvps.org/faqs/numbering/PageNumbering.htm -- Stefan Blom Microsoft Word MVP "rmellison" wrote in message ... I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#4
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I find it easier to put the text into a table instead. No problem with using
section breaks, headers, footers, etc. Easier to navigate too! Suzan "Stefan Blom" wrote: Place the insertion point in the first section of the document. On the Insert menu, click Page Numbers. Click the Format button. Select "Continue from previous section", and click OK. Click Close to close the Insert Page Numbers dialog box. Repeat these steps for subsequent sections. Note that it is easier to access the Page Number Format dialog box via the Header/Footer toolbar; then you can use the Show Next and Show Previous buttons to move between sections. However, this method won't let you access sections which are "smaller" than a page (and therefore don't have any visible headers and footers), unless you extend that section first, for example by inserting a temporary page break. For more about page numbering, see http://word.mvps.org/faqs/numbering/PageNumbering.htm -- Stefan Blom Microsoft Word MVP "rmellison" wrote in message ... I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#5
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Thanks Suzan, I had managed to sort it out with Margaret and Stefan's
suggestions, but your idea sounds like a winner! 2 line solutions are always the way forward for someone of my limited technichal expertise..... Thanks to all three for your help! "Suzan" wrote: I find it easier to put the text into a table instead. No problem with using section breaks, headers, footers, etc. Easier to navigate too! Suzan "Stefan Blom" wrote: Place the insertion point in the first section of the document. On the Insert menu, click Page Numbers. Click the Format button. Select "Continue from previous section", and click OK. Click Close to close the Insert Page Numbers dialog box. Repeat these steps for subsequent sections. Note that it is easier to access the Page Number Format dialog box via the Header/Footer toolbar; then you can use the Show Next and Show Previous buttons to move between sections. However, this method won't let you access sections which are "smaller" than a page (and therefore don't have any visible headers and footers), unless you extend that section first, for example by inserting a temporary page break. For more about page numbering, see http://word.mvps.org/faqs/numbering/PageNumbering.htm -- Stefan Blom Microsoft Word MVP "rmellison" wrote in message ... I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#6
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It is certainly possible to make a two-column table look like
newspaper columns, but it requires some manual work. The reason is of course that text won't flow from one column to the next in a table. You'd have to take care of that yourself (by using cut and paste). In other words, if the two-column part of the document could be expected to grow bigger than the height of a page, I definitely would recommend using actual newspaper columns, so that Word gets to handle the text flow. -- Stefan Blom Microsoft Word MVP "rmellison" wrote in message ... Thanks Suzan, I had managed to sort it out with Margaret and Stefan's suggestions, but your idea sounds like a winner! 2 line solutions are always the way forward for someone of my limited technichal expertise..... Thanks to all three for your help! "Suzan" wrote: I find it easier to put the text into a table instead. No problem with using section breaks, headers, footers, etc. Easier to navigate too! Suzan "Stefan Blom" wrote: Place the insertion point in the first section of the document. On the Insert menu, click Page Numbers. Click the Format button. Select "Continue from previous section", and click OK. Click Close to close the Insert Page Numbers dialog box. Repeat these steps for subsequent sections. Note that it is easier to access the Page Number Format dialog box via the Header/Footer toolbar; then you can use the Show Next and Show Previous buttons to move between sections. However, this method won't let you access sections which are "smaller" than a page (and therefore don't have any visible headers and footers), unless you extend that section first, for example by inserting a temporary page break. For more about page numbering, see http://word.mvps.org/faqs/numbering/PageNumbering.htm -- Stefan Blom Microsoft Word MVP "rmellison" wrote in message ... I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#7
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I think it depends on what you are doing, the quantity of text, and how much
editing you might expect to do. I have had problems with columns in the past and have done much better with tables. Also, when our company moved from WordPerfect to Word, many documents that contained tables or columns went goofy on us. We recreated those sections with tables easier than we could have with columns. Since they did not expect heavy editing, it worked fine. Suzan "rmellison" wrote: I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#8
Posted to microsoft.public.word.docmanagement
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Section breaks and headers/footers
"Suzan" wrote: I think it depends on what you are doing, the quantity of text, and how much editing you might expect to do. I have had problems with columns in the past and have done much better with tables. Also, when our company moved from WordPerfect to Word, many documents that contained tables or columns went goofy on us. We recreated those sections with tables easier than we could have with columns. Since they did not expect heavy editing, it worked fine. Suzan "rmellison" wrote: I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#9
Posted to microsoft.public.word.docmanagement
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Section breaks and headers/footers
I found this information to be very helpful, but I would like to continue the
discussion with my "problem". I have a similar situation, however, I am trying to do a different odd/even footer as well and have the pages on the outside of my "book". The continuous section breaks are wrecking havoc in my document: I always end up with odd pages in a new section. I cannot change the information in the continuous sections to tables because it needs to be manipulated often and it would take way too much time to move the information around from top to bottom and side to side. I apologize in advance if I am not making sense. I tried explaining this to my husband and he looked at me like I had three heads. I am truly stumped. TIA!!!! "Chris K." wrote: "Suzan" wrote: I think it depends on what you are doing, the quantity of text, and how much editing you might expect to do. I have had problems with columns in the past and have done much better with tables. Also, when our company moved from WordPerfect to Word, many documents that contained tables or columns went goofy on us. We recreated those sections with tables easier than we could have with columns. Since they did not expect heavy editing, it worked fine. Suzan "rmellison" wrote: I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#10
Posted to microsoft.public.word.docmanagement
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Section breaks and headers/footers
I would suggest that you start a new thread. I don't even find the
antecedent messages among the 12000+ I have archived on my computer. Try, at least temporarily, changing your section breaks to "next page" so you can access the headers/footers. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Chris K." wrote in message ... I found this information to be very helpful, but I would like to continue the discussion with my "problem". I have a similar situation, however, I am trying to do a different odd/even footer as well and have the pages on the outside of my "book". The continuous section breaks are wrecking havoc in my document: I always end up with odd pages in a new section. I cannot change the information in the continuous sections to tables because it needs to be manipulated often and it would take way too much time to move the information around from top to bottom and side to side. I apologize in advance if I am not making sense. I tried explaining this to my husband and he looked at me like I had three heads. I am truly stumped. TIA!!!! "Chris K." wrote: "Suzan" wrote: I think it depends on what you are doing, the quantity of text, and how much editing you might expect to do. I have had problems with columns in the past and have done much better with tables. Also, when our company moved from WordPerfect to Word, many documents that contained tables or columns went goofy on us. We recreated those sections with tables easier than we could have with columns. Since they did not expect heavy editing, it worked fine. Suzan "rmellison" wrote: I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#11
Posted to microsoft.public.word.docmanagement
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Section breaks and headers/footers
Thanks, I will do that tomorrow morning. I appreciate the suggestion.
"Charles Kenyon" wrote: I would suggest that you start a new thread. I don't even find the antecedent messages among the 12000+ I have archived on my computer. Try, at least temporarily, changing your section breaks to "next page" so you can access the headers/footers. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Chris K." wrote in message ... I found this information to be very helpful, but I would like to continue the discussion with my "problem". I have a similar situation, however, I am trying to do a different odd/even footer as well and have the pages on the outside of my "book". The continuous section breaks are wrecking havoc in my document: I always end up with odd pages in a new section. I cannot change the information in the continuous sections to tables because it needs to be manipulated often and it would take way too much time to move the information around from top to bottom and side to side. I apologize in advance if I am not making sense. I tried explaining this to my husband and he looked at me like I had three heads. I am truly stumped. TIA!!!! "Chris K." wrote: "Suzan" wrote: I think it depends on what you are doing, the quantity of text, and how much editing you might expect to do. I have had problems with columns in the past and have done much better with tables. Also, when our company moved from WordPerfect to Word, many documents that contained tables or columns went goofy on us. We recreated those sections with tables easier than we could have with columns. Since they did not expect heavy editing, it worked fine. Suzan "rmellison" wrote: I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#12
Posted to microsoft.public.word.docmanagement
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Section breaks and headers/footers
Hi Everyone,
I have a similar problem with my document. I hope someone can help me out b/c I have talked to a bunch of people and have no answer. I have a rather large document that 2-3 people have been working on together. Some of the pages had 2 columns and other 1 column. I believe section breaks were created in the making of the document. However, the sections are funny, they don't follow ... section 1, 2, 3, and so on. It will go from section1 to 3 to 12? We ulitmately changed the whole document to be 1 column for looks. Now, I am having a BIG problem inserting page numbers with the footer. The page numbers are repeating themselves every or so 6 pages. Can I delete the section breaks? Is there something I can do to insert continuous pages? I have read the answers to the previous question and nothing is working. Help please... Thanks "rmellison" wrote: I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#13
Posted to microsoft.public.word.docmanagement
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Section breaks and headers/footers
You can delete all section breaks by searching for ^b and replacing with
nothing. Your page numbering should now be continuous. If section breaks are needed for some other reason, you can now reinsert them without affecting the page numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lomccorm" wrote in message ... Hi Everyone, I have a similar problem with my document. I hope someone can help me out b/c I have talked to a bunch of people and have no answer. I have a rather large document that 2-3 people have been working on together. Some of the pages had 2 columns and other 1 column. I believe section breaks were created in the making of the document. However, the sections are funny, they don't follow ... section 1, 2, 3, and so on. It will go from section1 to 3 to 12? We ulitmately changed the whole document to be 1 column for looks. Now, I am having a BIG problem inserting page numbers with the footer. The page numbers are repeating themselves every or so 6 pages. Can I delete the section breaks? Is there something I can do to insert continuous pages? I have read the answers to the previous question and nothing is working. Help please... Thanks "rmellison" wrote: I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#14
Posted to microsoft.public.word.docmanagement
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Section breaks and headers/footers
Thank you so much!!!! You are a lifesaver! I have been struggling with this
for the past 4 days, and I am on deadline with this doc. Not even the IT specialists where I work could help me. Have a great week!!! - Lindsey "Suzanne S. Barnhill" wrote: You can delete all section breaks by searching for ^b and replacing with nothing. Your page numbering should now be continuous. If section breaks are needed for some other reason, you can now reinsert them without affecting the page numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lomccorm" wrote in message ... Hi Everyone, I have a similar problem with my document. I hope someone can help me out b/c I have talked to a bunch of people and have no answer. I have a rather large document that 2-3 people have been working on together. Some of the pages had 2 columns and other 1 column. I believe section breaks were created in the making of the document. However, the sections are funny, they don't follow ... section 1, 2, 3, and so on. It will go from section1 to 3 to 12? We ulitmately changed the whole document to be 1 column for looks. Now, I am having a BIG problem inserting page numbers with the footer. The page numbers are repeating themselves every or so 6 pages. Can I delete the section breaks? Is there something I can do to insert continuous pages? I have read the answers to the previous question and nothing is working. Help please... Thanks "rmellison" wrote: I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
#15
Posted to microsoft.public.word.docmanagement
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Section breaks and headers/footers
Glad that worked for you.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lomccorm" wrote in message ... Thank you so much!!!! You are a lifesaver! I have been struggling with this for the past 4 days, and I am on deadline with this doc. Not even the IT specialists where I work could help me. Have a great week!!! - Lindsey "Suzanne S. Barnhill" wrote: You can delete all section breaks by searching for ^b and replacing with nothing. Your page numbering should now be continuous. If section breaks are needed for some other reason, you can now reinsert them without affecting the page numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lomccorm" wrote in message ... Hi Everyone, I have a similar problem with my document. I hope someone can help me out b/c I have talked to a bunch of people and have no answer. I have a rather large document that 2-3 people have been working on together. Some of the pages had 2 columns and other 1 column. I believe section breaks were created in the making of the document. However, the sections are funny, they don't follow ... section 1, 2, 3, and so on. It will go from section1 to 3 to 12? We ulitmately changed the whole document to be 1 column for looks. Now, I am having a BIG problem inserting page numbers with the footer. The page numbers are repeating themselves every or so 6 pages. Can I delete the section breaks? Is there something I can do to insert continuous pages? I have read the answers to the previous question and nothing is working. Help please... Thanks "rmellison" wrote: I have a chunk of text within a document that I wish to display in 2 columns. When I do this, Word adds two continuous section breaks before and after the columns of text to distinguish it from the text sandwiching it that is not formatted to columns. However, this plays havoc with my headers and footers, and I find that the columned text is treated as a whole new section and the page numbering reverts back to 1. The next section, immediately after the columned text is also treated seperately and the page number reverts back to 1 also. I need the page numbers to be continuous, is there a way around this or am I approaching it incorrectly??? Many thanks in advance. |
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