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#1
Posted to microsoft.public.word.pagelayout
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Link Word images to a file
I'm working in Word 2003
I have a one page document that I need to regularly create new copies of, changing only a small bit of text and a couple of images. The 2 images are re-sized and overlap. I'd like to link each image in the document to a JPG file in the same folder and then simply replace the JPG and have the document update, keeping the same size and position of the images. Now I have to delete the old image, paste in the new image and then re-size & position it to fit the layout. I then have to do that again for the second image. If things aren't done just right, the layout gets broken and creates a real mess. I want to freeze my layout and just swap the images. Is this possible? Thanks, -- salguod www.salguod.net |
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#2
Posted to microsoft.public.word.pagelayout
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Link Word images to a file
Hi,
You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like: {QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img}= 1 "Image1" "Image2"}} where the field braces (ie '{ }') are created in pairs via Ctrl-F9. The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'), making the horizontal offset 'character' based and anchoring the image between the relavant pair of double quotes in the field. And make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position. Press F9 after you're done and you'll be prompted to choose which image to use. You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the response. If you've got 'field updating' turned on for printing, you'll be prompted then too. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... I'm working in Word 2003 I have a one page document that I need to regularly create new copies of, changing only a small bit of text and a couple of images. The 2 images are re-sized and overlap. I'd like to link each image in the document to a JPG file in the same folder and then simply replace the JPG and have the document update, keeping the same size and position of the images. Now I have to delete the old image, paste in the new image and then re-size & position it to fit the layout. I then have to do that again for the second image. If things aren't done just right, the layout gets broken and creates a real mess. I want to freeze my layout and just swap the images. Is this possible? Thanks, -- salguod www.salguod.net |
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#3
Posted to microsoft.public.word.pagelayout
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Link Word images to a file
Thanks for the reply, but that's not exactly what I want to do. What I want
is to create a document with 2 overlapping, scaled images, say image A and image B. I then can send that to the client. Later, I need to create a new document, replacing image A with C and image B with D and send that to a different client. I'll need to do it again with images E and F, and then again and again. In other words, I need to create the same document over and over again. I was hoping that if I could link image A to file a.jpg and then replace a.jpg with a different image with the same name. I did figure out how to insert an image linked to the file and I found the setting to force those links to update when printing. But until I printed, the image showed the old one. How do I manually update those images, preferably automatically? Thanks, -- salguod www.salguod.net "macropod" wrote: Hi, You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like: {QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}} where the field braces (ie '{ }') are created in pairs via Ctrl-F9. The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'), making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the field. And make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position. Press F9 after you're done and you'll be prompted to choose which image to use. You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the response. If you've got 'field updating' turned on for printing, you'll be prompted then too. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... I'm working in Word 2003 I have a one page document that I need to regularly create new copies of, changing only a small bit of text and a couple of images. The 2 images are re-sized and overlap. I'd like to link each image in the document to a JPG file in the same folder and then simply replace the JPG and have the document update, keeping the same size and position of the images. Now I have to delete the old image, paste in the new image and then re-size & position it to fit the layout. I then have to do that again for the second image. If things aren't done just right, the layout gets broken and creates a real mess. I want to freeze my layout and just swap the images. Is this possible? Thanks, -- salguod www.salguod.net |
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#4
Posted to microsoft.public.word.pagelayout
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Link Word images to a file
Hi salguod,
In that case, just select the image you've changed and press F9. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... Thanks for the reply, but that's not exactly what I want to do. What I want is to create a document with 2 overlapping, scaled images, say image A and image B. I then can send that to the client. Later, I need to create a new document, replacing image A with C and image B with D and send that to a different client. I'll need to do it again with images E and F, and then again and again. In other words, I need to create the same document over and over again. I was hoping that if I could link image A to file a.jpg and then replace a.jpg with a different image with the same name. I did figure out how to insert an image linked to the file and I found the setting to force those links to update when printing. But until I printed, the image showed the old one. How do I manually update those images, preferably automatically? Thanks, -- salguod www.salguod.net "macropod" wrote: Hi, You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like: {QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}} where the field braces (ie '{ }') are created in pairs via Ctrl-F9. The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'), making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the field. And make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position. Press F9 after you're done and you'll be prompted to choose which image to use. You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the response. If you've got 'field updating' turned on for printing, you'll be prompted then too. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... I'm working in Word 2003 I have a one page document that I need to regularly create new copies of, changing only a small bit of text and a couple of images. The 2 images are re-sized and overlap. I'd like to link each image in the document to a JPG file in the same folder and then simply replace the JPG and have the document update, keeping the same size and position of the images. Now I have to delete the old image, paste in the new image and then re-size & position it to fit the layout. I then have to do that again for the second image. If things aren't done just right, the layout gets broken and creates a real mess. I want to freeze my layout and just swap the images. Is this possible? Thanks, -- salguod www.salguod.net |
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#6
Posted to microsoft.public.word.pagelayout
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Link Word images to a file
The F9 was the missing link. That does it, thanks.
BTW - What command is F9 a shortcut for? Where would I find it on the menus? -- salguod www.salguod.net "macropod" wrote: Hi salguod, In that case, just select the image you've changed and press F9. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... Thanks for the reply, but that's not exactly what I want to do. What I want is to create a document with 2 overlapping, scaled images, say image A and image B. I then can send that to the client. Later, I need to create a new document, replacing image A with C and image B with D and send that to a different client. I'll need to do it again with images E and F, and then again and again. In other words, I need to create the same document over and over again. I was hoping that if I could link image A to file a.jpg and then replace a.jpg with a different image with the same name. I did figure out how to insert an image linked to the file and I found the setting to force those links to update when printing. But until I printed, the image showed the old one. How do I manually update those images, preferably automatically? Thanks, -- salguod www.salguod.net "macropod" wrote: Hi, You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like: {QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}} where the field braces (ie '{ }') are created in pairs via Ctrl-F9. The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'), making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the field. And make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position. Press F9 after you're done and you'll be prompted to choose which image to use. You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the response. If you've got 'field updating' turned on for printing, you'll be prompted then too. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... I'm working in Word 2003 I have a one page document that I need to regularly create new copies of, changing only a small bit of text and a couple of images. The 2 images are re-sized and overlap. I'd like to link each image in the document to a JPG file in the same folder and then simply replace the JPG and have the document update, keeping the same size and position of the images. Now I have to delete the old image, paste in the new image and then re-size & position it to fit the layout. I then have to do that again for the second image. If things aren't done just right, the layout gets broken and creates a real mess. I want to freeze my layout and just swap the images. Is this possible? Thanks, -- salguod www.salguod.net |
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#7
Posted to microsoft.public.word.pagelayout
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Link Word images to a file
F9 is the command to update the current field? Equivalent to right click
update field. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org salguod wrote: The F9 was the missing link. That does it, thanks. BTW - What command is F9 a shortcut for? Where would I find it on the menus? Hi salguod, In that case, just select the image you've changed and press F9. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... Thanks for the reply, but that's not exactly what I want to do. What I want is to create a document with 2 overlapping, scaled images, say image A and image B. I then can send that to the client. Later, I need to create a new document, replacing image A with C and image B with D and send that to a different client. I'll need to do it again with images E and F, and then again and again. In other words, I need to create the same document over and over again. I was hoping that if I could link image A to file a.jpg and then replace a.jpg with a different image with the same name. I did figure out how to insert an image linked to the file and I found the setting to force those links to update when printing. But until I printed, the image showed the old one. How do I manually update those images, preferably automatically? Thanks, -- salguod www.salguod.net "macropod" wrote: Hi, You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like: {QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}} where the field braces (ie '{ }') are created in pairs via Ctrl-F9. The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'), making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the field. And make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position. Press F9 after you're done and you'll be prompted to choose which image to use. You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the response. If you've got 'field updating' turned on for printing, you'll be prompted then too. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... I'm working in Word 2003 I have a one page document that I need to regularly create new copies of, changing only a small bit of text and a couple of images. The 2 images are re-sized and overlap. I'd like to link each image in the document to a JPG file in the same folder and then simply replace the JPG and have the document update, keeping the same size and position of the images. Now I have to delete the old image, paste in the new image and then re-size & position it to fit the layout. I then have to do that again for the second image. If things aren't done just right, the layout gets broken and creates a real mess. I want to freeze my layout and just swap the images. Is this possible? Thanks, -- salguod www.salguod.net |
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#8
Posted to microsoft.public.word.pagelayout
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Link Word images to a file
But this is an image, there is no 'update field' on the RMB menu for an image.
I'm trying to document this for the others in the office so I'd like to know the command sequence as well. Thanks, -- salguod www.salguod.net "Graham Mayor" wrote: F9 is the command to update the current field? Equivalent to right click update field. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org salguod wrote: The F9 was the missing link. That does it, thanks. BTW - What command is F9 a shortcut for? Where would I find it on the menus? Hi salguod, In that case, just select the image you've changed and press F9. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... Thanks for the reply, but that's not exactly what I want to do. What I want is to create a document with 2 overlapping, scaled images, say image A and image B. I then can send that to the client. Later, I need to create a new document, replacing image A with C and image B with D and send that to a different client. I'll need to do it again with images E and F, and then again and again. In other words, I need to create the same document over and over again. I was hoping that if I could link image A to file a.jpg and then replace a.jpg with a different image with the same name. I did figure out how to insert an image linked to the file and I found the setting to force those links to update when printing. But until I printed, the image showed the old one. How do I manually update those images, preferably automatically? Thanks, -- salguod www.salguod.net "macropod" wrote: Hi, You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like: {QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}} where the field braces (ie '{ }') are created in pairs via Ctrl-F9. The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'), making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the field. And make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position. Press F9 after you're done and you'll be prompted to choose which image to use. You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the response. If you've got 'field updating' turned on for printing, you'll be prompted then too. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... I'm working in Word 2003 I have a one page document that I need to regularly create new copies of, changing only a small bit of text and a couple of images. The 2 images are re-sized and overlap. I'd like to link each image in the document to a JPG file in the same folder and then simply replace the JPG and have the document update, keeping the same size and position of the images. Now I have to delete the old image, paste in the new image and then re-size & position it to fit the layout. I then have to do that again for the second image. If things aren't done just right, the layout gets broken and creates a real mess. I want to freeze my layout and just swap the images. Is this possible? Thanks, -- salguod www.salguod.net |
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#9
Posted to microsoft.public.word.pagelayout
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Link Word images to a file
Hi salguod,
OK, now that that's sorted out, you'll have to allow for the fact that linked images don't automatically go with a document when you email it, for example, and even if it did, the links are liable to break when the recipient downloads the files. To overcome that, you'll need to select the updated image and press Ctrl-Shift-F9 to break the link and embed the image in the document in the normal manner before sending the document on to someone else. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... The F9 was the missing link. That does it, thanks. BTW - What command is F9 a shortcut for? Where would I find it on the menus? -- salguod www.salguod.net "macropod" wrote: Hi salguod, In that case, just select the image you've changed and press F9. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... Thanks for the reply, but that's not exactly what I want to do. What I want is to create a document with 2 overlapping, scaled images, say image A and image B. I then can send that to the client. Later, I need to create a new document, replacing image A with C and image B with D and send that to a different client. I'll need to do it again with images E and F, and then again and again. In other words, I need to create the same document over and over again. I was hoping that if I could link image A to file a.jpg and then replace a.jpg with a different image with the same name. I did figure out how to insert an image linked to the file and I found the setting to force those links to update when printing. But until I printed, the image showed the old one. How do I manually update those images, preferably automatically? Thanks, -- salguod www.salguod.net "macropod" wrote: Hi, You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like: {QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}} where the field braces (ie '{ }') are created in pairs via Ctrl-F9. The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'), making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the field. And make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position. Press F9 after you're done and you'll be prompted to choose which image to use. You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the response. If you've got 'field updating' turned on for printing, you'll be prompted then too. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... I'm working in Word 2003 I have a one page document that I need to regularly create new copies of, changing only a small bit of text and a couple of images. The 2 images are re-sized and overlap. I'd like to link each image in the document to a JPG file in the same folder and then simply replace the JPG and have the document update, keeping the same size and position of the images. Now I have to delete the old image, paste in the new image and then re-size & position it to fit the layout. I then have to do that again for the second image. If things aren't done just right, the layout gets broken and creates a real mess. I want to freeze my layout and just swap the images. Is this possible? Thanks, -- salguod www.salguod.net |
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#10
Posted to microsoft.public.word.pagelayout
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Link Word images to a file
It's a linked image - a link is a field. F9 updates the link.
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org salguod wrote: But this is an image, there is no 'update field' on the RMB menu for an image. I'm trying to document this for the others in the office so I'd like to know the command sequence as well. Thanks, F9 is the command to update the current field? Equivalent to right click update field. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org salguod wrote: The F9 was the missing link. That does it, thanks. BTW - What command is F9 a shortcut for? Where would I find it on the menus? Hi salguod, In that case, just select the image you've changed and press F9. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... Thanks for the reply, but that's not exactly what I want to do. What I want is to create a document with 2 overlapping, scaled images, say image A and image B. I then can send that to the client. Later, I need to create a new document, replacing image A with C and image B with D and send that to a different client. I'll need to do it again with images E and F, and then again and again. In other words, I need to create the same document over and over again. I was hoping that if I could link image A to file a.jpg and then replace a.jpg with a different image with the same name. I did figure out how to insert an image linked to the file and I found the setting to force those links to update when printing. But until I printed, the image showed the old one. How do I manually update those images, preferably automatically? Thanks, -- salguod www.salguod.net "macropod" wrote: Hi, You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like: {QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}} where the field braces (ie '{ }') are created in pairs via Ctrl-F9. The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'), making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the field. And make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position. Press F9 after you're done and you'll be prompted to choose which image to use. You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the response. If you've got 'field updating' turned on for printing, you'll be prompted then too. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "salguod" wrote in message ... I'm working in Word 2003 I have a one page document that I need to regularly create new copies of, changing only a small bit of text and a couple of images. The 2 images are re-sized and overlap. I'd like to link each image in the document to a JPG file in the same folder and then simply replace the JPG and have the document update, keeping the same size and position of the images. Now I have to delete the old image, paste in the new image and then re-size & position it to fit the layout. I then have to do that again for the second image. If things aren't done just right, the layout gets broken and creates a real mess. I want to freeze my layout and just swap the images. Is this possible? Thanks, -- salguod www.salguod.net |
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