[Jamie]

I am using mail merge to create a document with 500 recipiants, not all
recipiants listed have all fields filled in. This creates a blank line. How
do i remove this.

Can anyone help please ..

[macropod[_2_]]

Hi Jamie,

In Word:
.. duplicate the mailmerge field to be suppressed (eg «MyData») so that you get «MyData»«MyData»;
.. select both fields and Press Ctrl-F9 to enclose them in a new field, thus { «MyData»«MyData» };
.. fill in between the braces so that you end up with {IF«myData»= "" "" "«MyData»¶
"}, where the '¶' is a paragraph mark or line-feed, depending on which you're using;
.. delete the existing paragraph mark or line-feed after the field;
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.


--
Cheers
macropod
[Microsoft MVP - Word]


"Jamie" wrote in message ...
I am using mail merge to create a document with 500 recipiants, not all
recipiants listed have all fields filled in. This creates a blank line. How
do i remove this.

Can anyone help please ..