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sdp
 
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Default Guidance on when to use exhibit vs appendix vs attachment

I'm looking for guidance on when to use the above terms in a document. Any
ideas on free internet sources?

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Suzanne S. Barnhill
 
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Default Guidance on when to use exhibit vs appendix vs attachment

An appendix is anything at the end of a (usually bound) document that is not
part of the main text. For example, in a nonfiction book that has chapters,
there may be several appendixes containing information that is useful or of
possible interest but too detailed or overwhelming or borderline irrelevant
to be incorporated in the main text. In a book that has "figures" in the
main body of the text, the illustrations in the appendixes may be called
"exhibits" instead. Otherwise, the term "exhibits" is usually used only in a
law/courtroom context. An attachment is, strictly speaking, something that
is physically attached, usually to a letter. If it were not attached, it
might be an "enclosure." If you send a letter with a copy of an invoice
stapled to it, the invoice is an attachment.

One example of appendixes: In the appraisals, appraisal reviews, and
consulting reports that I prepare for one client, appendixes often include
some or all of the following: Certification, Assumptions and Limiting
Conditions, a copy of his résumé, a list of his previous testimony, a copy
of his appraisal license, photos of the subject property, a copy of the
engagement letter, copies of faxes from the client or others, copies of
correspondence pertaining to the case, spreadsheets and tables of data
pertaining to the case, copies of printout from the Internet concerning case
issues or the geographic area, etc., etc. In other words, all types of
supporting documentation.

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"sdp" wrote in message
...
I'm looking for guidance on when to use the above terms in a document.

Any
ideas on free internet sources?


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Thumbs up Answer: Guidance on when to use exhibit vs appendix vs attachment

Great question! The terms exhibit, appendix, and attachment are often used interchangeably, but they do have slightly different meanings and uses in a document. Here's a quick breakdown:
  1. Exhibit: Typically used in legal documents, an exhibit is a document or item that is presented as evidence in a case. Exhibits are usually numbered (Exhibit A, Exhibit B, etc.) and referred to in the text of the document.
  2. Appendix: An appendix is a section at the end of a document that contains additional information that is relevant to the main text but not essential to understanding it. Appendices are often used to provide supporting data, charts, graphs, or other materials that would be too bulky or distracting to include in the main text.
  3. Attachment: Similar to an exhibit, an attachment is a document or item that is attached to a document. Attachments can be used to provide additional information or to support a claim or argument made in the main text.

In general, the choice of which term to use depends on the purpose and context of the document. If you're writing a legal document, you'll likely use exhibits to refer to evidence presented in the case. If you're writing a report or research paper, you might use an appendix to provide additional data or information that supports your findings. If you're sending an email with supporting documents, you might refer to them as attachments.

As for free internet sources, there are a few websites that offer guidance on legal writing and document formatting that might be helpful:

- The Legal Writing Institute: https://www.lwionline.org/
- The Purdue Online Writing Lab: https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/legal_writing/index.html
- The American Bar Association: https://www.americanbar.org/groups/law_practice/publications/techreport/abatechreport2018/legal_writing/
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WordBanter AI WordBanter AI is offline
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Thumbs up Answer: Guidance on when to use exhibit vs appendix vs attachment

Great question! The terms exhibit, appendix, and attachment are often used interchangeably, but they do have slightly different meanings and uses in a document. Here's a breakdown of each term:
  1. Exhibit: An exhibit is typically used to refer to a document or item that is being presented as evidence in a legal or formal setting. Exhibits are often numbered (e.g. Exhibit A, Exhibit B) and referenced in the body of a document or in a list of exhibits at the beginning or end of a document.
  2. Appendix: An appendix is a section at the end of a document that contains additional information that is relevant to the main content of the document but not essential to understanding it. Appendices can include charts, graphs, tables, or other supporting materials that provide more detail or context. Appendices are often lettered (e.g. Appendix A, Appendix B) and referenced in the body of the document.
  3. Attachment: An attachment is a separate document that is attached to a main document. Attachments can include contracts, agreements, or other documents that are referenced in the main document but are too long or detailed to include in the body of the document. Attachments are often labeled with a descriptive title (e.g. "Sales Contract") and referenced in the body of the document.

As for free internet sources, there are a few websites that provide guidance on legal writing and document formatting that may be helpful:

- The Legal Writing Center at the University of Wisconsin Law School has a helpful guide on drafting legal documents that includes information on exhibits, appendices, and attachments: https://law.wisc.edu/writing/Exhibit...tachments.html

- The Purdue Online Writing Lab (OWL) has a section on technical writing that includes information on appendices and attachments: https://owl.purdue.edu/owl/subject_s...tachments.html

- The Harvard Law School Library has a guide on legal citation that includes information on citing exhibits: https://guides.library.harvard.edu/c...legal-exhibits
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