A Microsoft Word forum. Microsoft Office Word Forum - WordBanter

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » Microsoft Office Word Forum - WordBanter forum » Microsoft Word Newsgroups » Microsoft Word Help
Site Map Home Register Authors List Search Today's Posts Mark Forums Read Web Partners

Innovative Creation of TOC for Action Items from Meeting Minutes



 
 
Thread Tools Display Modes
  #1  
Old June 6th 12, 04:05 PM
Nadiknit Nadiknit is offline
Junior Member
 
First recorded activity by WordBanter: Jun 2012
Posts: 0
Default Innovative Creation of TOC for Action Items from Meeting Minutes

Hi,

I have recently come arcoss a Notes of Meeting document where the creator managed to summarise the 'Actions Items' agreed upon in a table of contents, and this table is a multi-column table!

Unfortunately, I only have the PDF version of the document, so I can't know how they've done it.

In short this is how the document looks like:

1.1. Discussion of Item 1 of the Agenda

01 / Company 1 / 06-06-2012 / Company 1 to update Notes of Meeting

1.2 Discussion of Item 2 of the Agenda

02 / Company 2 / 31-12-2012 / Company 2 to provide data

Etc.

The 01 and 02 entries are 'Action Items' from the Notes of Meeting.
Maybe they are fields or they are outline levels or styles in multi-column fields in a single-row, 4-column table, i can't know. But what i do know is that they are formatted in a way that allows them to populate the multi-column table of contents at the beginning of the document, which looks like this:

Action No. / Action On / Due Date / Action Required


This table of contents (don't know if it is formatted as a multi-column or as gridded table), lists all the actions in the same manner as they appear below the item discussions, i.e. they appear as rows.

I tried to format the 'Action Items' entries in the document as styles, as table entries using the TC field code (which is hidden, i.e. useless in this case), and as outline levels. I also tried columns. None of this worked. Searched a lot of forums, watched a lot of tutorials, and learned very useful things on field codes, but I couldn't resolve the issue of:

How to transform 'Action Items' into a tabulated listing that updates automatically? So far, i have formatted notes of meeting manually, and it's been a painful exercise because the summarised table has to be visited every time a change is made to the 'Action Items' listed under a discussion.

Apologies for the long-windedness.

Is there anybody in this forum who has faced a similar issue and managed to resolve it? I'm sure it can be done, but I need someone to tell me how, please.

Thanks
Nadiknit
Ads
  #2  
Old June 7th 12, 01:00 PM posted to microsoft.public.word.docmanagement
Lisa Wilke-Thissen
external usenet poster
 
Posts: 123
Default Innovative Creation of TOC for Action Items from Meeting Minutes

Hi,

"Nadiknit" wrote

01 / Company 1 / 06-06-2012 / Company 1 to update Notes of Meeting
02 / Company 2 / 31-12-2012 / Company 2 to provide data


maybe, the entries are separated by tabs. Item 01, item 02 are two
paragraphs formatted with the same style (e.g. one of the Headings or a
custom style).
In the TOC field you have to suppress page numbers by a switch (/n),
and you have to preserve the tabs by a switch (/w). The TOC field then
should look like this:
{ TOC \t "CustomStyle;1" \n \w }

--
Cheers
Lisa [MS MVP Word]


  #3  
Old June 7th 12, 04:45 PM posted to microsoft.public.word.docmanagement
Suzanne S. Barnhill
external usenet poster
 
Posts: 33,626
Default Innovative Creation of TOC for Action Items from Meeting Minutes

The TOC style would also have to have a hanging indent at the tab position
to handle runover lines.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Lisa Wilke-Thissen" wrote in message
...
Hi,

"Nadiknit" wrote

01 / Company 1 / 06-06-2012 / Company 1 to update Notes of Meeting
02 / Company 2 / 31-12-2012 / Company 2 to provide data


maybe, the entries are separated by tabs. Item 01, item 02 are two
paragraphs formatted with the same style (e.g. one of the Headings or a
custom style).
In the TOC field you have to suppress page numbers by a switch (/n), and
you have to preserve the tabs by a switch (/w). The TOC field then should
look like this:
{ TOC \t "CustomStyle;1" \n \w }

--
Cheers
Lisa [MS MVP Word]



  #4  
Old June 8th 12, 11:44 AM
Nadiknit Nadiknit is offline
Junior Member
 
First recorded activity by WordBanter: Jun 2012
Posts: 0
Default

Thank you very much Lisa and Suzanne. It worked!! I only replaced the semi-colon with a comma.

I still have a problem with the tabbing, runover text, and keeping the runover text in place in the main Action Item (styled) and in the TOC (uses the field code with the w field switch).

So, I have

No. (tab) Action (tab) Responsibility (tab) Observations (tab) Status


Action and Observations tend to runover. To my knowledge, hanging indent works once (i.e. for one of the four tabs in my case). So, what method allows to keep runover text under Action AND under Observations in the main text? Then, how to apply this method to the TOC as well?

Cheers
Nadiknit

Quote:
Originally Posted by Suzanne S. Barnhill View Post
  #5  
Old June 8th 12, 04:27 PM posted to microsoft.public.word.docmanagement
Lisa Wilke-Thissen
external usenet poster
 
Posts: 123
Default Innovative Creation of TOC for Action Items from Meeting Minutes

Hi,

only replaced the semi-colon with a comma.


sorry, I forgot to mention that I am using a German version ...

No. (tab) Action (tab) Responsibility (tab) Observations (tab) Status
So, what method allows to keep runover text under Action AND
under Observations in the main text? Then, how to apply this
method to the TOC as well?


I think, there is no chance at all. The only way would be to place the
entries within table cells.
But there is no way to split the TOC paragraphs automatically and put
the items into different cells.

--
Cheers
Lisa [MS MVP Word]


 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Meeting minutes template DeeDeeB Microsoft Word Help 1 November 28th 06 02:20 PM
ms word meeting minutes template? Skeets II Microsoft Word Help 1 April 21st 06 04:44 PM
Minutes of meeting Wagi123 Microsoft Word Help 3 March 9th 06 11:12 PM
Meeting Minutes BVMTW Microsoft Word Help 2 August 31st 05 08:08 PM
Set up meeting minutes template BJC Tables 1 April 26th 05 04:53 PM


All times are GMT +1. The time now is 05:39 AM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2020, Jelsoft Enterprises Ltd.
Copyright 2004-2020 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.