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#1
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hide wavy underlines for spell checking
When I create a document I want spell check it but when I distribute it to
other users who view it in Word, I don't want then to see the wavy lines on misspelled words or grammar. Names and special formatting are showing underlined with wavy lines. If I put the names in the dictionary its only added in my local dictionary. If I put an extra!! it shows a grammar error. I'd like the users to just see the document without the wavy lines. File must be distributed in .doc format. |
#2
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Before distributing, go to Tools, Options, Spelling tab and turn on "Hide
spelling errors in this doc." "Tom" wrote: When I create a document I want spell check it but when I distribute it to other users who view it in Word, I don't want then to see the wavy lines on misspelled words or grammar. Names and special formatting are showing underlined with wavy lines. If I put the names in the dictionary its only added in my local dictionary. If I put an extra!! it shows a grammar error. I'd like the users to just see the document without the wavy lines. File must be distributed in .doc format. |
#3
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There are several approaches to this:
1. The easiest, and probably the best for your purposes, is to check "Hide spelling errors in this document" on the Spelling & Grammar tab of Tools | Options. This is a document-specific setting that suppresses the "Check spelling as you type" formatting but does not prevent you from running spell check explicitly. Similarly, you can check the box for "Hide grammatical errors in this document." 2. Select the entire document and format it as "Do not check spelling or grammar" (Tools | Language | Set Language). This will affect the entire document permanently; if you run spell check, no errors will be found,. 3. You can define a character style (based on Default Paragraph Font) that has Language set to "Do not check spelling or grammar" and apply this style to the "misspelled" words. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tom" wrote in message ... When I create a document I want spell check it but when I distribute it to other users who view it in Word, I don't want then to see the wavy lines on misspelled words or grammar. Names and special formatting are showing underlined with wavy lines. If I put the names in the dictionary its only added in my local dictionary. If I put an extra!! it shows a grammar error. I'd like the users to just see the document without the wavy lines. File must be distributed in .doc format. |
#4
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Thanks for the info.
It seems that turning off spell checking is only for my machine, the setting doesn't stay with the document. I turned off spell check & grammar checking, sent the document via email to another machine, unfortunately when I opened the Word attachment on the second machine the wavy lines were still there. Have you had any experience with the Save As Word 97 €“ 2003 RTF? Saving with this type seems to fix the problem but I'm concerned with compatibility with other (non 2003 versions) of WORD. Tom "Suzanne S. Barnhill" wrote: There are several approaches to this: 1. The easiest, and probably the best for your purposes, is to check "Hide spelling errors in this document" on the Spelling & Grammar tab of Tools | Options. This is a document-specific setting that suppresses the "Check spelling as you type" formatting but does not prevent you from running spell check explicitly. Similarly, you can check the box for "Hide grammatical errors in this document." 2. Select the entire document and format it as "Do not check spelling or grammar" (Tools | Language | Set Language). This will affect the entire document permanently; if you run spell check, no errors will be found,. 3. You can define a character style (based on Default Paragraph Font) that has Language set to "Do not check spelling or grammar" and apply this style to the "misspelled" words. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tom" wrote in message ... When I create a document I want spell check it but when I distribute it to other users who view it in Word, I don't want then to see the wavy lines on misspelled words or grammar. Names and special formatting are showing underlined with wavy lines. If I put the names in the dictionary its only added in my local dictionary. If I put an extra!! it shows a grammar error. I'd like the users to just see the document without the wavy lines. File must be distributed in .doc format. |
#5
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Did anyone suggest turning off spell checking? No, I suggested either using
"Hide spelling errors," which is a setting saved with the document, or formatting the text as "Do not check spelling or grammar," which is a language setting that will likewise travel with the document. If you are saving as .rtf rather than .doc, then I can't guarantee the results. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tom" wrote in message ... Thanks for the info. It seems that turning off spell checking is only for my machine, the setting doesn't stay with the document. I turned off spell check & grammar checking, sent the document via email to another machine, unfortunately when I opened the Word attachment on the second machine the wavy lines were still there. Have you had any experience with the Save As Word 97 €“ 2003 RTF? Saving with this type seems to fix the problem but I'm concerned with compatibility with other (non 2003 versions) of WORD. Tom "Suzanne S. Barnhill" wrote: There are several approaches to this: 1. The easiest, and probably the best for your purposes, is to check "Hide spelling errors in this document" on the Spelling & Grammar tab of Tools | Options. This is a document-specific setting that suppresses the "Check spelling as you type" formatting but does not prevent you from running spell check explicitly. Similarly, you can check the box for "Hide grammatical errors in this document." 2. Select the entire document and format it as "Do not check spelling or grammar" (Tools | Language | Set Language). This will affect the entire document permanently; if you run spell check, no errors will be found,. 3. You can define a character style (based on Default Paragraph Font) that has Language set to "Do not check spelling or grammar" and apply this style to the "misspelled" words. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tom" wrote in message ... When I create a document I want spell check it but when I distribute it to other users who view it in Word, I don't want then to see the wavy lines on misspelled words or grammar. Names and special formatting are showing underlined with wavy lines. If I put the names in the dictionary its only added in my local dictionary. If I put an extra!! it shows a grammar error. I'd like the users to just see the document without the wavy lines. File must be distributed in .doc format. |
#6
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Well that doesn't work either. It's all local, you have to send it to another
machine and you'll see. "Suzanne S. Barnhill" wrote: Did anyone suggest turning off spell checking? No, I suggested either using "Hide spelling errors," which is a setting saved with the document, or formatting the text as "Do not check spelling or grammar," which is a language setting that will likewise travel with the document. If you are saving as .rtf rather than .doc, then I can't guarantee the results. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tom" wrote in message ... Thanks for the info. It seems that turning off spell checking is only for my machine, the setting doesn't stay with the document. I turned off spell check & grammar checking, sent the document via email to another machine, unfortunately when I opened the Word attachment on the second machine the wavy lines were still there. Have you had any experience with the Save As Word 97 €“ 2003 RTF? Saving with this type seems to fix the problem but I'm concerned with compatibility with other (non 2003 versions) of WORD. Tom "Suzanne S. Barnhill" wrote: There are several approaches to this: 1. The easiest, and probably the best for your purposes, is to check "Hide spelling errors in this document" on the Spelling & Grammar tab of Tools | Options. This is a document-specific setting that suppresses the "Check spelling as you type" formatting but does not prevent you from running spell check explicitly. Similarly, you can check the box for "Hide grammatical errors in this document." 2. Select the entire document and format it as "Do not check spelling or grammar" (Tools | Language | Set Language). This will affect the entire document permanently; if you run spell check, no errors will be found,. 3. You can define a character style (based on Default Paragraph Font) that has Language set to "Do not check spelling or grammar" and apply this style to the "misspelled" words. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tom" wrote in message ... When I create a document I want spell check it but when I distribute it to other users who view it in Word, I don't want then to see the wavy lines on misspelled words or grammar. Names and special formatting are showing underlined with wavy lines. If I put the names in the dictionary its only added in my local dictionary. If I put an extra!! it shows a grammar error. I'd like the users to just see the document without the wavy lines. File must be distributed in .doc format. |
#7
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I just created a lorem ipsum document (in which *every* word is misspelled)
and checked "Hide spelling errors." I emailed it to myself. When I open it, no spelling errors are marked. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tom" wrote in message ... Well that doesn't work either. It's all local, you have to send it to another machine and you'll see. "Suzanne S. Barnhill" wrote: Did anyone suggest turning off spell checking? No, I suggested either using "Hide spelling errors," which is a setting saved with the document, or formatting the text as "Do not check spelling or grammar," which is a language setting that will likewise travel with the document. If you are saving as .rtf rather than .doc, then I can't guarantee the results. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tom" wrote in message ... Thanks for the info. It seems that turning off spell checking is only for my machine, the setting doesn't stay with the document. I turned off spell check & grammar checking, sent the document via email to another machine, unfortunately when I opened the Word attachment on the second machine the wavy lines were still there. Have you had any experience with the Save As Word 97 €“ 2003 RTF? Saving with this type seems to fix the problem but I'm concerned with compatibility with other (non 2003 versions) of WORD. Tom "Suzanne S. Barnhill" wrote: There are several approaches to this: 1. The easiest, and probably the best for your purposes, is to check "Hide spelling errors in this document" on the Spelling & Grammar tab of Tools | Options. This is a document-specific setting that suppresses the "Check spelling as you type" formatting but does not prevent you from running spell check explicitly. Similarly, you can check the box for "Hide grammatical errors in this document." 2. Select the entire document and format it as "Do not check spelling or grammar" (Tools | Language | Set Language). This will affect the entire document permanently; if you run spell check, no errors will be found,. 3. You can define a character style (based on Default Paragraph Font) that has Language set to "Do not check spelling or grammar" and apply this style to the "misspelled" words. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tom" wrote in message ... When I create a document I want spell check it but when I distribute it to other users who view it in Word, I don't want then to see the wavy lines on misspelled words or grammar. Names and special formatting are showing underlined with wavy lines. If I put the names in the dictionary its only added in my local dictionary. If I put an extra!! it shows a grammar error. I'd like the users to just see the document without the wavy lines. File must be distributed in .doc format. |
#8
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The Tools/Options/Spelling and Grammar: "Hide spelling errors in this
document" and "Hide grammatical errors in this document" are document specific and are not local - they should travel with the document. If I create a document, turn the options on, and open it on another computer they remain turned on. If they were local then once you turn the options on they will remain on. Instead, if you create a new document you'll find the options have been turned off. (Unless of course they are turned on in the template you are using to base your new documents on.) As Suzanne noted, if you are saving the document in Word 97 - 2003 RTF format then the "Hide spelling/grammatical errors" option will not work. You'll need to use the "Do not check spelling or grammar" option found under Tools/Language/Set Language to hide the spelling errors. This seems to remain after saving as RTF. Note you'll need to select the entire document or utilize a style since this option is character specific. Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Tom" wrote in message ... Well that doesn't work either. It's all local, you have to send it to another machine and you'll see. "Suzanne S. Barnhill" wrote: Did anyone suggest turning off spell checking? No, I suggested either using "Hide spelling errors," which is a setting saved with the document, or formatting the text as "Do not check spelling or grammar," which is a language setting that will likewise travel with the document. If you are saving as .rtf rather than .doc, then I can't guarantee the results. |
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