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#1
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Need hidden headings in TOC
I'm trying to create a double-purpose document. I've done it before in
previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#2
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Need hidden headings in TOC
I've never seen it work (never tried it before just now), but I can confirm
that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#3
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Need hidden headings in TOC
Thank you, Herb. I know it worked at one time, because I've used it in years
past. It was a slick way to keep two documents synchronized. The last time I used it was for a combination Instructor/Student manual. I can understand why they changed it, because the average user wouldn't have understood the nuances and would have ended up with unexpected results in their TOC. I know, because I had that problem till I figured out what was going on. Be nice if they could make it an available option for those of us who need it and know how to use it. Thanks for your help. "Herb Tyson [MVP]" wrote: I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#4
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Need hidden headings in TOC
Hi Sherlock: The Show/Hide term put me (and likely Herb too) off guard. I believe it can be done, but the Show/Hide button is used for showing/hiding paragraph marks etc. Anyway, what you can do is to create parallel styles, with the fonts checked as hiddden. So create a style "NormalH" identical to "Normal" but for the checked "hidden" in the Font setting. Do that for every style for ewhich you need hidden texts (Heading 1H, tables, lists, etc). It's then a matter of assigning the appropriate styles to your headings and texts. Also, in your TOC set up you need to be sure that the Heading Styles "H" are also assigned to the right level (Insert/Reference/Index and Tables/Table of Contents and then click Options). Obviously, you can give yr H styles a different appearance, as with any style setting (e.g., a different font colour). Once done, you can "show/hide" the texts by checking/clearing the "Hidden text" attribute in Tools/Options/View. Likewise, you can print or not by checking/clearing "Hidden text" in Tools/Options/Print. As far as I could test (XP / Word 2003) it worked, but I didnt test it at length. HTH, GL, Henk Sherlock;2193525 Wrote: Thank you, Herb. I know it worked at one time, because I've used it in years past. It was a slick way to keep two documents synchronized. The last time I used it was for a combination Instructor/Student manual. I can understand why they changed it, because the average user wouldn't have understood the nuances and would have ended up with unexpected results in their TOC. I know, because I had that problem till I figured out what was going on. Be nice if they could make it an available option for those of us who need it and know how to use it. Thanks for your help. "Herb Tyson [MVP]" wrote: - I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ...- I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. - - -- Henk57 |
#5
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Need hidden headings in TOC
I believe you'd need to change the "Hidden text" setting on the Print tab of
Page Layout as well as on the View tab if you wanted to be able to print the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#6
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Need hidden headings in TOC
Thank you. Yes, you are right, I had to do that when I was able to update the
TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: I believe you'd need to change the "Hidden text" setting on the Print tab of Page Layout as well as on the View tab if you wanted to be able to print the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#7
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Need hidden headings in TOC
Sorry 'bout that! Yes, I meant turn Hidden text on/off in Tools, Options,
View, Formatting Marks, but I typically keep that set to All, and routinely use the Show/Hide button to show/hide hidden text as well, that I got sloppy. To restate, in earlier versions, I could mark text, including Headings, as hidden; then select or clear Hidden text in Tools, Options, View and also in Print, Options. Then I could update the TOC and print the document either with or without the hidden text, depending on the state of those two settings. The TOC either included or excluded the marked text and adjusted the page numbers accordingly. That allowed me to easily maintain two separate documents in one file. I'm not quite sure how what you suggest would work any differently than what I was doing originally unless I go in and change the attributes of my parallel hidden styles to "not hidden" before printing the larger document. You stated: Once [creating parallel styles is] done, you can "show/hide" the texts by checking/clearing the "Hidden text" attribute in Tools/Options/View. Likewise, you can print or not by checking/clearing "Hidden text" in Tools/Options/Print. As far as I could test (XP / Word 2003) it worked, but I didnt test it at length. That's exactly what I was doing, except without the extra step of the parallel styles. But if it works that way for any text, it should work that way for all text, right? Did your TOC update correctly to include the hidden styles after you selected Tools, Options, View, Hidden and Print, Options, Hidden? Or did you actually change the style attribute for each style from hidden to not hidden first? If you only selected/cleared the view/print hidden attribute (Tools, Options and Print, Options) and were able to update your TOC, you're doing exactly what I want to do and used to do, without needed the extra step of creating parallel styles. If you're editing the styles first, then yes, I see where that would be an option, although rather time-consuming unless I write a macro to edit all the parallel styles. If my old way is working for you, the question then becomes why isn't it working for me? I'm running Office 2003 Professional SP1 on Windows XP Professional. Thank you. "Henk57" wrote: Hi Sherlock: The Show/Hide term put me (and likely Herb too) off guard. I believe it can be done, but the Show/Hide button is used for showing/hiding paragraph marks etc. Anyway, what you can do is to create parallel styles, with the fonts checked as hiddden. So create a style "NormalH" identical to "Normal" but for the checked "hidden" in the Font setting. Do that for every style for ewhich you need hidden texts (Heading 1H, tables, lists, etc). It's then a matter of assigning the appropriate styles to your headings and texts. Also, in your TOC set up you need to be sure that the Heading Styles "H" are also assigned to the right level (Insert/Reference/Index and Tables/Table of Contents and then click Options). Obviously, you can give yr H styles a different appearance, as with any style setting (e.g., a different font colour). Once done, you can "show/hide" the texts by checking/clearing the "Hidden text" attribute in Tools/Options/View. Likewise, you can print or not by checking/clearing "Hidden text" in Tools/Options/Print. As far as I could test (XP / Word 2003) it worked, but I didnt test it at length. HTH, GL, Henk Sherlock;2193525 Wrote: Thank you, Herb. I know it worked at one time, because I've used it in years past. It was a slick way to keep two documents synchronized. The last time I used it was for a combination Instructor/Student manual. I can understand why they changed it, because the average user wouldn't have understood the nuances and would have ended up with unexpected results in their TOC. I know, because I had that problem till I figured out what was going on. Be nice if they could make it an available option for those of us who need it and know how to use it. Thanks for your help. "Herb Tyson [MVP]" wrote: - I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ...- I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. - - -- Henk57 |
#8
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Need hidden headings in TOC
Sherlock: From yr answer I get the impression that you think I am re-assigning the style everytime I need to switch modes. That's not what I intended. I think I misued the word "parallel". What I mean is to use two styles that only differ in the checked "hidden" mode. Maybe it is more clear if I say Normal_Use and Normal_Development for the body text, where the latter is hidden. Of course, also other style options (font colour or anything) can be chosen, but I said only to differ in "hidden" as this is the essence of my suggestion. Basically, you get a toggle operation by simply checking/clearing "hidden" in Tools/Options/View (Print). I can confirm that the TOC showed/hid after updating depending on the toggle state. Why your "manual" operation isnt working I dont know. I prefer the Style route as a change is always consistent and cannot be misinterpreted by Word. Also, to change my mind later to modify the development style (eg to change the text color) - and not the Use style - I can do it in one snap. Maybe it matters to select the pilcrow (paragraph marker) when defining the right setting? Sherlock;2196175 Wrote: Sorry 'bout that! Yes, I meant turn Hidden text on/off in Tools, Options, View, Formatting Marks, but I typically keep that set to All, and routinely use the Show/Hide button to show/hide hidden text as well, that I got sloppy. To restate, in earlier versions, I could mark text, including Headings, as hidden; then select or clear Hidden text in Tools, Options, View and also in Print, Options. Then I could update the TOC and print the document either with or without the hidden text, depending on the state of those two settings. The TOC either included or excluded the marked text and adjusted the page numbers accordingly. That allowed me to easily maintain two separate documents in one file. I'm not quite sure how what you suggest would work any differently than what I was doing originally unless I go in and change the attributes of my parallel hidden styles to "not hidden" before printing the larger document. You stated:- Once [creating parallel styles is] done, you can "show/hide" the texts by checking/clearing the "Hidden text" attribute in Tools/Options/View. Likewise, you can or not by checking/clearing "Hidden text" in Tools/Options/Print. As far as I could test (XP / Word 2003) it worked, but I didnt test it at length.- That's exactly what I was doing, except without the extra step of the parallel styles. But if it works that way for any text, it should work that way for all text, right? Did your TOC update correctly to include the hidden styles after you selected Tools, Options, View, Hidden and Print, Options, Hidden? Or did you actually change the style attribute for each style from hidden to not hidden first? If you only selected/cleared the view/print hidden attribute (Tools, Options and Print, Options) and were able to update your TOC, you're doing exactly what I want to do and used to do, without needed the extra step of creating parallel styles. If you're editing the styles first, then yes, I see where that would be an option, although rather time-consuming unless I write a macro to edit all the parallel styles. If my old way is working for you, the question then becomes why isn't it working for me? I'm running Office 2003 Professional SP1 on Windows XP Professional. Thank you. "Henk57" wrote: - Hi Sherlock: The Show/Hide term put me (and likely Herb too) off guard. I believe it can be done, but the Show/Hide button is used for showing/hiding paragraph marks etc. Anyway, what you can do is to create parallel styles, with the fonts checked as hiddden. So create a style "NormalH" identical to "Normal" but for the checked "hidden" in the Font setting. Do that for every style for ewhich you need hidden texts (Heading 1H, tables, lists, etc). It's then a matter of assigning the appropriate styles to your headings and texts. Also, in your TOC set up you need to be sure that the Heading Styles "H" are also assigned to the right level (Insert/Reference/Index and Tables/Table of Contents and then click Options). Obviously, you can give yr H styles a different appearance, as with any style setting (e.g., a different font colour). Once done, you can "show/hide" the texts by checking/clearing the "Hidden text" attribute in Tools/Options/View. Likewise, you can or not by checking/clearing "Hidden text" in Tools/Options/Print. As far as I could test (XP / Word 2003) it worked, but I didnt test it at length. HTH, GL, Henk Sherlock;2193525 Wrote: - Thank you, Herb. I know it worked at one time, because I've used it in years past. It was a slick way to keep two documents synchronized. The last time I used it was for a combination Instructor/Student manual. I can understand why they changed it, because the average user wouldn't have understood the nuances and would have ended up with unexpected results in their TOC. I know, because I had that problem till I figured out what was going on. Be nice if they could make it an available option for those of us who need it and know how to use it. Thanks for your help. "Herb Tyson [MVP]" wrote: - I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ...- I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. - -- -- Henk57 - -- Henk57 |
#9
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Need hidden headings in TOC
This is rather odd. I had tried that (enabling hidden in both printing and
viewing) before posting my own response. Oddly enough... it still doesn't work here in Word 2003 or Word 2007. So... you're saying that with hidden text set to view and to print, a heading formatted as hidden gets included in the ToC? It doesn't happen here... and I tried starting Word in safe mode as well as using the /a switch, then applying the settings to view and print hidden text afresh... on two different computers (one running XP, the other running Vista). {toc} First Heading (not hidden) Second Heading (hidden) When I refresh the { toc } field, only First Heading shows up, no matter what settings I use. If I remove the hidden formatting applied to the 2nd heading, then refresh the TOC field, only then does it show up in the TOC. I even tried in Print Preview, and the hidden heading still doesn't show. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... Thank you. Yes, you are right, I had to do that when I was able to update the TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: I believe you'd need to change the "Hidden text" setting on the Print tab of Page Layout as well as on the View tab if you wanted to be able to print the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#10
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Need hidden headings in TOC
I'm saying when hidden text is set to view and print, I WANT it to show up in
the ToC (and I really think it used to in earlier versions), but it doesn't seem to anymore. If I've intentionally set hidden text to view AND print, it would be logical that I'd want it to appear in the ToC as well. You're right, though. It doesn't happen now. "Herb Tyson [MVP]" wrote: This is rather odd. I had tried that (enabling hidden in both printing and viewing) before posting my own response. Oddly enough... it still doesn't work here in Word 2003 or Word 2007. So... you're saying that with hidden text set to view and to print, a heading formatted as hidden gets included in the ToC? It doesn't happen here... and I tried starting Word in safe mode as well as using the /a switch, then applying the settings to view and print hidden text afresh... on two different computers (one running XP, the other running Vista). {toc} First Heading (not hidden) Second Heading (hidden) When I refresh the { toc } field, only First Heading shows up, no matter what settings I use. If I remove the hidden formatting applied to the 2nd heading, then refresh the TOC field, only then does it show up in the TOC. I even tried in Print Preview, and the hidden heading still doesn't show. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... Thank you. Yes, you are right, I had to do that when I was able to update the TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: I believe you'd need to change the "Hidden text" setting on the Print tab of Page Layout as well as on the View tab if you wanted to be able to print the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#11
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Need hidden headings in TOC
I misunderstood. I thought you were telling Suzanne that once you'd enabled
hidden in Print options that your problem was solved. Your problem remains unsolved in Word 2003 (and I can assure that it's still a problem in 2007). -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm saying when hidden text is set to view and print, I WANT it to show up in the ToC (and I really think it used to in earlier versions), but it doesn't seem to anymore. If I've intentionally set hidden text to view AND print, it would be logical that I'd want it to appear in the ToC as well. You're right, though. It doesn't happen now. "Herb Tyson [MVP]" wrote: This is rather odd. I had tried that (enabling hidden in both printing and viewing) before posting my own response. Oddly enough... it still doesn't work here in Word 2003 or Word 2007. So... you're saying that with hidden text set to view and to print, a heading formatted as hidden gets included in the ToC? It doesn't happen here... and I tried starting Word in safe mode as well as using the /a switch, then applying the settings to view and print hidden text afresh... on two different computers (one running XP, the other running Vista). {toc} First Heading (not hidden) Second Heading (hidden) When I refresh the { toc } field, only First Heading shows up, no matter what settings I use. If I remove the hidden formatting applied to the 2nd heading, then refresh the TOC field, only then does it show up in the TOC. I even tried in Print Preview, and the hidden heading still doesn't show. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... Thank you. Yes, you are right, I had to do that when I was able to update the TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: I believe you'd need to change the "Hidden text" setting on the Print tab of Page Layout as well as on the View tab if you wanted to be able to the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#12
Posted to microsoft.public.word.docmanagement
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Need hidden headings in TOC
Thank you for verifying.
Do you agree that if hidden text is set to both view and print, it makes sense to have any hidden headings (and altered pagination) show up in the ToC? Are there overriding reasons I'm not thinking of that make leaving them out a better choice? If I'm on the right track, will MS see this? I have to wonder if they changed it accidentally or intentionally. (I'm almost positive I used to do this, but the fact that it doesn't work now does make me wonder!!) I guess for now I'll just save a temporary doc and change all the hidden text to unhidden (Ctrl+A and clear Hidden in Format, Font) when I'm ready to print the full version. Thanks to both of you for all your help! "Herb Tyson [MVP]" wrote: I misunderstood. I thought you were telling Suzanne that once you'd enabled hidden in Print options that your problem was solved. Your problem remains unsolved in Word 2003 (and I can assure that it's still a problem in 2007). -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm saying when hidden text is set to view and print, I WANT it to show up in the ToC (and I really think it used to in earlier versions), but it doesn't seem to anymore. If I've intentionally set hidden text to view AND print, it would be logical that I'd want it to appear in the ToC as well. You're right, though. It doesn't happen now. "Herb Tyson [MVP]" wrote: This is rather odd. I had tried that (enabling hidden in both printing and viewing) before posting my own response. Oddly enough... it still doesn't work here in Word 2003 or Word 2007. So... you're saying that with hidden text set to view and to print, a heading formatted as hidden gets included in the ToC? It doesn't happen here... and I tried starting Word in safe mode as well as using the /a switch, then applying the settings to view and print hidden text afresh... on two different computers (one running XP, the other running Vista). {toc} First Heading (not hidden) Second Heading (hidden) When I refresh the { toc } field, only First Heading shows up, no matter what settings I use. If I remove the hidden formatting applied to the 2nd heading, then refresh the TOC field, only then does it show up in the TOC. I even tried in Print Preview, and the hidden heading still doesn't show. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... Thank you. Yes, you are right, I had to do that when I was able to update the TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: I believe you'd need to change the "Hidden text" setting on the Print tab of Page Layout as well as on the View tab if you wanted to be able to the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#13
Posted to microsoft.public.word.docmanagement
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Need hidden headings in TOC
Word picks up direct font formatting in the TOC, but not style formatting.
If the headings had the Hidden format applied as direct formatting, I'd expect them to retain that formatting in the TOC. But I'm not sure whether I'd expect heading styles formatted as Hidden, whether the formatting was direct or derived from the style, to show up in the TOC in the first place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sherlock" wrote in message ... Thank you for verifying. Do you agree that if hidden text is set to both view and print, it makes sense to have any hidden headings (and altered pagination) show up in the ToC? Are there overriding reasons I'm not thinking of that make leaving them out a better choice? If I'm on the right track, will MS see this? I have to wonder if they changed it accidentally or intentionally. (I'm almost positive I used to do this, but the fact that it doesn't work now does make me wonder!!) I guess for now I'll just save a temporary doc and change all the hidden text to unhidden (Ctrl+A and clear Hidden in Format, Font) when I'm ready to print the full version. Thanks to both of you for all your help! "Herb Tyson [MVP]" wrote: I misunderstood. I thought you were telling Suzanne that once you'd enabled hidden in Print options that your problem was solved. Your problem remains unsolved in Word 2003 (and I can assure that it's still a problem in 2007). -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm saying when hidden text is set to view and print, I WANT it to show up in the ToC (and I really think it used to in earlier versions), but it doesn't seem to anymore. If I've intentionally set hidden text to view AND print, it would be logical that I'd want it to appear in the ToC as well. You're right, though. It doesn't happen now. "Herb Tyson [MVP]" wrote: This is rather odd. I had tried that (enabling hidden in both printing and viewing) before posting my own response. Oddly enough... it still doesn't work here in Word 2003 or Word 2007. So... you're saying that with hidden text set to view and to print, a heading formatted as hidden gets included in the ToC? It doesn't happen here... and I tried starting Word in safe mode as well as using the /a switch, then applying the settings to view and print hidden text afresh... on two different computers (one running XP, the other running Vista). {toc} First Heading (not hidden) Second Heading (hidden) When I refresh the { toc } field, only First Heading shows up, no matter what settings I use. If I remove the hidden formatting applied to the 2nd heading, then refresh the TOC field, only then does it show up in the TOC. I even tried in Print Preview, and the hidden heading still doesn't show. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... Thank you. Yes, you are right, I had to do that when I was able to update the TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: I believe you'd need to change the "Hidden text" setting on the tab of Page Layout as well as on the View tab if you wanted to be able to the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#14
Posted to microsoft.public.word.docmanagement
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Need hidden headings in TOC
If Word picks up direct font formatting in the TOC, as you say, and I
directly format some heading styles as hidden, but then specifically set hidden text to be both viewed and printed, the TOC would still hide it? Well .... obviously it does. But should it? Rhetorical question at this point, I suppose. Except that it would be nice if the gang at MS would cogitate on it a bit. Thanks. "Suzanne S. Barnhill" wrote: Word picks up direct font formatting in the TOC, but not style formatting. If the headings had the Hidden format applied as direct formatting, I'd expect them to retain that formatting in the TOC. But I'm not sure whether I'd expect heading styles formatted as Hidden, whether the formatting was direct or derived from the style, to show up in the TOC in the first place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sherlock" wrote in message ... Thank you for verifying. Do you agree that if hidden text is set to both view and print, it makes sense to have any hidden headings (and altered pagination) show up in the ToC? Are there overriding reasons I'm not thinking of that make leaving them out a better choice? If I'm on the right track, will MS see this? I have to wonder if they changed it accidentally or intentionally. (I'm almost positive I used to do this, but the fact that it doesn't work now does make me wonder!!) I guess for now I'll just save a temporary doc and change all the hidden text to unhidden (Ctrl+A and clear Hidden in Format, Font) when I'm ready to print the full version. Thanks to both of you for all your help! "Herb Tyson [MVP]" wrote: I misunderstood. I thought you were telling Suzanne that once you'd enabled hidden in Print options that your problem was solved. Your problem remains unsolved in Word 2003 (and I can assure that it's still a problem in 2007). -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm saying when hidden text is set to view and print, I WANT it to show up in the ToC (and I really think it used to in earlier versions), but it doesn't seem to anymore. If I've intentionally set hidden text to view AND print, it would be logical that I'd want it to appear in the ToC as well. You're right, though. It doesn't happen now. "Herb Tyson [MVP]" wrote: This is rather odd. I had tried that (enabling hidden in both printing and viewing) before posting my own response. Oddly enough... it still doesn't work here in Word 2003 or Word 2007. So... you're saying that with hidden text set to view and to print, a heading formatted as hidden gets included in the ToC? It doesn't happen here... and I tried starting Word in safe mode as well as using the /a switch, then applying the settings to view and print hidden text afresh... on two different computers (one running XP, the other running Vista). {toc} First Heading (not hidden) Second Heading (hidden) When I refresh the { toc } field, only First Heading shows up, no matter what settings I use. If I remove the hidden formatting applied to the 2nd heading, then refresh the TOC field, only then does it show up in the TOC. I even tried in Print Preview, and the hidden heading still doesn't show. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... Thank you. Yes, you are right, I had to do that when I was able to update the TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: I believe you'd need to change the "Hidden text" setting on the tab of Page Layout as well as on the View tab if you wanted to be able to the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#15
Posted to microsoft.public.word.docmanagement
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Need hidden headings in TOC
Guys: First, at home I am running 2002, at work 2003. At least at home I cld make it work what Sherlock wants albeit the "toggle" doesn't work indeed - sorry. Anyway, I hope you can reproduce the following. Key is to assign a different Heading style to a different Heading level. Let's assume Heading 1-4 and Heading 6-9 are used, the latter group is defined as hidden. Now, I assigned Heading x to TOC x, and defined TOC 1 identical as TOC 6, 2 as 7 etc. This I did so in the TOC u cannot tell the difference, but for testing purposes this is probably not needed. Define the appropriate levels being shown in the TOC. If I clear in Heading 6-9 the hidden font attribute, it shows in the TOC, if I check it again it disappears from the TOC upon updating. an errorSherlock;2197072 Wrote: I'm saying when hidden text is set to view and print, I WANT it to show up in the ToC (and I really think it used to in earlier versions), but it doesn't seem to anymore. If I've intentionally set hidden text to view AND print, it would be logical that I'd want it to appear in the ToC as well. You're right, though. It doesn't happen now. "Herb Tyson [MVP]" wrote: - This is rather odd. I had tried that (enabling hidden in both printing and viewing) before posting my own response. Oddly enough... it still doesn't work here in Word 2003 or Word 2007. So... you're saying that with hidden text set to view and to print, a heading formatted as hidden gets included in the ToC? It doesn't happen here... and I tried starting Word in safe mode as well as using the /a switch, then applying the settings to view and print hidden text afresh... on two different computers (one running XP, the other running Vista). {toc} First Heading (not hidden) Second Heading (hidden) When I refresh the { toc } field, only First Heading shows up, no matter what settings I use. If I remove the hidden formatting applied to the 2nd heading, then refresh the TOC field, only then does it show up in the TOC. I even tried in Print Preview, and the hidden heading still doesn't show. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ...- Thank you. Yes, you are right, I had to do that when I was able to update the TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: - I believe you'd need to change the "Hidden text" setting on the Print tab of Page Layout as well as on the View tab if you wanted to be able to the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. -- - -- Henk57 |
#16
Posted to microsoft.public.word.docmanagement
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Need hidden headings in TOC
I agree with you on this one. Basically, when hidden text is set to display
and print, then it should be treated like any other text. It seems inconsistent and arbitrary for something that's displayed as a Heading and which prints to be sequestered from the table of contents. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... Thank you for verifying. Do you agree that if hidden text is set to both view and print, it makes sense to have any hidden headings (and altered pagination) show up in the ToC? Are there overriding reasons I'm not thinking of that make leaving them out a better choice? If I'm on the right track, will MS see this? I have to wonder if they changed it accidentally or intentionally. (I'm almost positive I used to do this, but the fact that it doesn't work now does make me wonder!!) I guess for now I'll just save a temporary doc and change all the hidden text to unhidden (Ctrl+A and clear Hidden in Format, Font) when I'm ready to print the full version. Thanks to both of you for all your help! "Herb Tyson [MVP]" wrote: I misunderstood. I thought you were telling Suzanne that once you'd enabled hidden in Print options that your problem was solved. Your problem remains unsolved in Word 2003 (and I can assure that it's still a problem in 2007). -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm saying when hidden text is set to view and print, I WANT it to show up in the ToC (and I really think it used to in earlier versions), but it doesn't seem to anymore. If I've intentionally set hidden text to view AND print, it would be logical that I'd want it to appear in the ToC as well. You're right, though. It doesn't happen now. "Herb Tyson [MVP]" wrote: This is rather odd. I had tried that (enabling hidden in both printing and viewing) before posting my own response. Oddly enough... it still doesn't work here in Word 2003 or Word 2007. So... you're saying that with hidden text set to view and to print, a heading formatted as hidden gets included in the ToC? It doesn't happen here... and I tried starting Word in safe mode as well as using the /a switch, then applying the settings to view and print hidden text afresh... on two different computers (one running XP, the other running Vista). {toc} First Heading (not hidden) Second Heading (hidden) When I refresh the { toc } field, only First Heading shows up, no matter what settings I use. If I remove the hidden formatting applied to the 2nd heading, then refresh the TOC field, only then does it show up in the TOC. I even tried in Print Preview, and the hidden heading still doesn't show. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... Thank you. Yes, you are right, I had to do that when I was able to update the TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: I believe you'd need to change the "Hidden text" setting on the tab of Page Layout as well as on the View tab if you wanted to be able to the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#17
Posted to microsoft.public.word.docmanagement
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Need hidden headings in TOC
Thanks for the affirmation, Herb.
I think my approach of altering a temp file is probably as simple as any at this point. Thanks for all your help. "Herb Tyson [MVP]" wrote: I agree with you on this one. Basically, when hidden text is set to display and print, then it should be treated like any other text. It seems inconsistent and arbitrary for something that's displayed as a Heading and which prints to be sequestered from the table of contents. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... Thank you for verifying. Do you agree that if hidden text is set to both view and print, it makes sense to have any hidden headings (and altered pagination) show up in the ToC? Are there overriding reasons I'm not thinking of that make leaving them out a better choice? If I'm on the right track, will MS see this? I have to wonder if they changed it accidentally or intentionally. (I'm almost positive I used to do this, but the fact that it doesn't work now does make me wonder!!) I guess for now I'll just save a temporary doc and change all the hidden text to unhidden (Ctrl+A and clear Hidden in Format, Font) when I'm ready to print the full version. Thanks to both of you for all your help! "Herb Tyson [MVP]" wrote: I misunderstood. I thought you were telling Suzanne that once you'd enabled hidden in Print options that your problem was solved. Your problem remains unsolved in Word 2003 (and I can assure that it's still a problem in 2007). -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm saying when hidden text is set to view and print, I WANT it to show up in the ToC (and I really think it used to in earlier versions), but it doesn't seem to anymore. If I've intentionally set hidden text to view AND print, it would be logical that I'd want it to appear in the ToC as well. You're right, though. It doesn't happen now. "Herb Tyson [MVP]" wrote: This is rather odd. I had tried that (enabling hidden in both printing and viewing) before posting my own response. Oddly enough... it still doesn't work here in Word 2003 or Word 2007. So... you're saying that with hidden text set to view and to print, a heading formatted as hidden gets included in the ToC? It doesn't happen here... and I tried starting Word in safe mode as well as using the /a switch, then applying the settings to view and print hidden text afresh... on two different computers (one running XP, the other running Vista). {toc} First Heading (not hidden) Second Heading (hidden) When I refresh the { toc } field, only First Heading shows up, no matter what settings I use. If I remove the hidden formatting applied to the 2nd heading, then refresh the TOC field, only then does it show up in the TOC. I even tried in Print Preview, and the hidden heading still doesn't show. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... Thank you. Yes, you are right, I had to do that when I was able to update the TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: I believe you'd need to change the "Hidden text" setting on the tab of Page Layout as well as on the View tab if you wanted to be able to the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. |
#18
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Need hidden headings in TOC
Thank you for all your efforts! Unfortunately, we already use all but about
two of the heading styles in our company templates, so my temporary file method will have to suffice for this project. However, I'll give this a try just to see if it works on our system configuration. Thanks. "Henk57" wrote: Guys: First, at home I am running 2002, at work 2003. At least at home I cld make it work what Sherlock wants albeit the "toggle" doesn't work indeed - sorry. Anyway, I hope you can reproduce the following. Key is to assign a different Heading style to a different Heading level. Let's assume Heading 1-4 and Heading 6-9 are used, the latter group is defined as hidden. Now, I assigned Heading x to TOC x, and defined TOC 1 identical as TOC 6, 2 as 7 etc. This I did so in the TOC u cannot tell the difference, but for testing purposes this is probably not needed. Define the appropriate levels being shown in the TOC. If I clear in Heading 6-9 the hidden font attribute, it shows in the TOC, if I check it again it disappears from the TOC upon updating. an errorSherlock;2197072 Wrote: I'm saying when hidden text is set to view and print, I WANT it to show up in the ToC (and I really think it used to in earlier versions), but it doesn't seem to anymore. If I've intentionally set hidden text to view AND print, it would be logical that I'd want it to appear in the ToC as well. You're right, though. It doesn't happen now. "Herb Tyson [MVP]" wrote: - This is rather odd. I had tried that (enabling hidden in both printing and viewing) before posting my own response. Oddly enough... it still doesn't work here in Word 2003 or Word 2007. So... you're saying that with hidden text set to view and to print, a heading formatted as hidden gets included in the ToC? It doesn't happen here... and I tried starting Word in safe mode as well as using the /a switch, then applying the settings to view and print hidden text afresh... on two different computers (one running XP, the other running Vista). {toc} First Heading (not hidden) Second Heading (hidden) When I refresh the { toc } field, only First Heading shows up, no matter what settings I use. If I remove the hidden formatting applied to the 2nd heading, then refresh the TOC field, only then does it show up in the TOC. I even tried in Print Preview, and the hidden heading still doesn't show. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ...- Thank you. Yes, you are right, I had to do that when I was able to update the TOC to include hidden text in earlier versions, too. Thanks. "Suzanne S. Barnhill" wrote: - I believe you'd need to change the "Hidden text" setting on the Print tab of Page Layout as well as on the View tab if you wanted to be able to the TOC with Hidden text included. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Herb Tyson [MVP]" wrote in message ... I've never seen it work (never tried it before just now), but I can confirm that it doesn't work in Word 2003 or Word 2007. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Sherlock" wrote in message ... I'm trying to create a double-purpose document. I've done it before in previous versions, but it doesn't seem to be working in Word 2003 -- at least not in this document. I put all of the text for both a user guide and a developer guide in a single document. Then I hid all of the text that applies only to the developer guide. It used to be that with Show/Hide on, the TOC included hidden headings and numbered the pages accordingly, and with Show/Hide off, the TOC excluded hidden headings and numbered the pages accordingly. It worked great! Does that not work anymore? If not, are there any solutions other than saving a temporary version of the file and unhiding all of the text? Seems such a clumsy approach to what used to be a slick method. I do know from personal experience that if a user doesn't understand what's happening and sets Show/Hide correctly before updating the TOC, it can cause undesired results. However, MS could put in one of those messages with the "Don't show this again" check box in that shows up in documents with hidden text in them, explains the issue, and asks how the user wants to address it. Thanks for your help. -- - -- Henk57 |
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