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Inserting Doc1 into Doc2
Word 2000:
I'm having trouble with layout when inserting Doc1 into Section 2 of Doc2. I have used styles in Doc1 for formatting headings and paragraphs (which are outline-numbered). I have inserted Doc1 into Doc2 (Section 2) and have imported the styles from Doc1 into Doc2 to ensure formatting is the same. I have checked - the headings and paragraphs in Doc1 and Doc2 use the same fonts, line-spacing and Space Before and Space After. Also Page Setup is the same in both documents. The one difference (I think is irrelevant) is Doc1 and Doc2 (Section 2) do not have a Header, but Doc2 does have a Header in Section 1. Despite the apparent similarity of Doc1 and Doc2: 1. Doc2 (Section 2) is more spread out down the page, ie there is more vertical distance between headings and paragraphs in Doc2 (Section2) than in Doc1. 2. Captions above pictures in Doc1 are below pictures in Doc2. I know this happens when settings leave insufficient distance between the picture anchor and the picture. So the good Doc1 distance is too small in Doc2. Something is stretching Doc2 downwards. Any clues? TIA Geoff |
#2
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Inserting Doc1 into Doc2
Geoff: You sound like you're familiar with styles, so I won't go there, but
check the Vertical alignment of Section 2, to be sure it's not Centered. Make it Top. This is found under File--Page setup, Layout tab. ************ Anne Troy www.OfficeArticles.com "Geoff" wrote in message ... Word 2000: I'm having trouble with layout when inserting Doc1 into Section 2 of Doc2. I have used styles in Doc1 for formatting headings and paragraphs (which are outline-numbered). I have inserted Doc1 into Doc2 (Section 2) and have imported the styles from Doc1 into Doc2 to ensure formatting is the same. I have checked - the headings and paragraphs in Doc1 and Doc2 use the same fonts, line-spacing and Space Before and Space After. Also Page Setup is the same in both documents. The one difference (I think is irrelevant) is Doc1 and Doc2 (Section 2) do not have a Header, but Doc2 does have a Header in Section 1. Despite the apparent similarity of Doc1 and Doc2: 1. Doc2 (Section 2) is more spread out down the page, ie there is more vertical distance between headings and paragraphs in Doc2 (Section2) than in Doc1. 2. Captions above pictures in Doc1 are below pictures in Doc2. I know this happens when settings leave insufficient distance between the picture anchor and the picture. So the good Doc1 distance is too small in Doc2. Something is stretching Doc2 downwards. Any clues? TIA Geoff |
#3
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Inserting Doc1 into Doc2
Anne,
Many thanks. The vertical alignment is "Top" in all sections of Doc2. The status bar indicates the vertical distance between paragraph lines as: Doc1 - 0.5 or 0.6 cm Doc2 - 0.7 or 0.8 cm This soon shows up after a few lines. What could be causing this strange behaviour? Geoff "Anne Troy" wrote in message ... Geoff: You sound like you're familiar with styles, so I won't go there, but check the Vertical alignment of Section 2, to be sure it's not Centered. Make it Top. This is found under File--Page setup, Layout tab. ************ Anne Troy www.OfficeArticles.com "Geoff" wrote in message ... Word 2000: I'm having trouble with layout when inserting Doc1 into Section 2 of Doc2. I have used styles in Doc1 for formatting headings and paragraphs (which are outline-numbered). I have inserted Doc1 into Doc2 (Section 2) and have imported the styles from Doc1 into Doc2 to ensure formatting is the same. I have checked - the headings and paragraphs in Doc1 and Doc2 use the same fonts, line-spacing and Space Before and Space After. Also Page Setup is the same in both documents. The one difference (I think is irrelevant) is Doc1 and Doc2 (Section 2) do not have a Header, but Doc2 does have a Header in Section 1. Despite the apparent similarity of Doc1 and Doc2: 1. Doc2 (Section 2) is more spread out down the page, ie there is more vertical distance between headings and paragraphs in Doc2 (Section2) than in Doc1. 2. Captions above pictures in Doc1 are below pictures in Doc2. I know this happens when settings leave insufficient distance between the picture anchor and the picture. So the good Doc1 distance is too small in Doc2. Something is stretching Doc2 downwards. Any clues? TIA Geoff |
#4
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Inserting Doc1 into Doc2
Paragraph formatting? Format--Paragraph, Line spacing. What's it set to in
each document? Maybe you just need to use the format painter: http://www.officearticles.com/misc/f...oft_office.htm I usually use Find and Replace (hitting the More button to get to formatting). So, if both texts are "Normal" style, then I'd find and replace normal style with normal style. It's tough to say. If you can't figure it out, I'm willing to have a look; just email it, reminding me of your problem. ************ Anne Troy www.OfficeArticles.com "Geoff" wrote in message ... Anne, Many thanks. The vertical alignment is "Top" in all sections of Doc2. The status bar indicates the vertical distance between paragraph lines as: Doc1 - 0.5 or 0.6 cm Doc2 - 0.7 or 0.8 cm This soon shows up after a few lines. What could be causing this strange behaviour? Geoff "Anne Troy" wrote in message ... Geoff: You sound like you're familiar with styles, so I won't go there, but check the Vertical alignment of Section 2, to be sure it's not Centered. Make it Top. This is found under File--Page setup, Layout tab. ************ Anne Troy www.OfficeArticles.com "Geoff" wrote in message ... Word 2000: I'm having trouble with layout when inserting Doc1 into Section 2 of Doc2. I have used styles in Doc1 for formatting headings and paragraphs (which are outline-numbered). I have inserted Doc1 into Doc2 (Section 2) and have imported the styles from Doc1 into Doc2 to ensure formatting is the same. I have checked - the headings and paragraphs in Doc1 and Doc2 use the same fonts, line-spacing and Space Before and Space After. Also Page Setup is the same in both documents. The one difference (I think is irrelevant) is Doc1 and Doc2 (Section 2) do not have a Header, but Doc2 does have a Header in Section 1. Despite the apparent similarity of Doc1 and Doc2: 1. Doc2 (Section 2) is more spread out down the page, ie there is more vertical distance between headings and paragraphs in Doc2 (Section2) than in Doc1. 2. Captions above pictures in Doc1 are below pictures in Doc2. I know this happens when settings leave insufficient distance between the picture anchor and the picture. So the good Doc1 distance is too small in Doc2. Something is stretching Doc2 downwards. Any clues? TIA Geoff |
#5
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Inserting Doc1 into Doc2
Are compatibility options the same for both documents? Check in
ToolsOptions, Compatibility tab. -- Stefan Blom Microsoft Word MVP "Geoff" wrote in message ... Word 2000: I'm having trouble with layout when inserting Doc1 into Section 2 of Doc2. I have used styles in Doc1 for formatting headings and paragraphs (which are outline-numbered). I have inserted Doc1 into Doc2 (Section 2) and have imported the styles from Doc1 into Doc2 to ensure formatting is the same. I have checked - the headings and paragraphs in Doc1 and Doc2 use the same fonts, line-spacing and Space Before and Space After. Also Page Setup is the same in both documents. The one difference (I think is irrelevant) is Doc1 and Doc2 (Section 2) do not have a Header, but Doc2 does have a Header in Section 1. Despite the apparent similarity of Doc1 and Doc2: 1. Doc2 (Section 2) is more spread out down the page, ie there is more vertical distance between headings and paragraphs in Doc2 (Section2) than in Doc1. 2. Captions above pictures in Doc1 are below pictures in Doc2. I know this happens when settings leave insufficient distance between the picture anchor and the picture. So the good Doc1 distance is too small in Doc2. Something is stretching Doc2 downwards. Any clues? TIA Geoff |
#6
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Inserting Doc1 into Doc2
Stefan,
Very many thanks for your reply. You hit the nail on the head! I investigated your suggestion today by reconstructing a bad Doc2. (I had just dumped my old bad Doc2 as I had built a good version from a new template, based on the good Doc1. I had no idea why this strategy worked, but I do now!) The compatibility options were not the same. Doc1 had no compatibility options selected. Doc2 had been constructed from an older template that had 10 options selected, two of which I think were responsible for stretching the document:vertically and changing the captions to pictures; namely: 1. Use Printer Metrics to layout document (which "increased" line-spacing). 2. Layout Autoshapes like Word 97 (which affected captions). I think of the Tools Options dialog as being for general Word options (not for specific document options), so did not think to look there. (The same gotcha applies to Access 2000's compact-on-close option.) I am very pleased that my understanding has improved thanks to your assistance. Go well! Geoff "Stefan Blom" wrote in message ... Are compatibility options the same for both documents? Check in ToolsOptions, Compatibility tab. -- Stefan Blom Microsoft Word MVP "Geoff" wrote in message ... Word 2000: I'm having trouble with layout when inserting Doc1 into Section 2 of Doc2. I have used styles in Doc1 for formatting headings and paragraphs (which are outline-numbered). I have inserted Doc1 into Doc2 (Section 2) and have imported the styles from Doc1 into Doc2 to ensure formatting is the same. I have checked - the headings and paragraphs in Doc1 and Doc2 use the same fonts, line-spacing and Space Before and Space After. Also Page Setup is the same in both documents. The one difference (I think is irrelevant) is Doc1 and Doc2 (Section 2) do not have a Header, but Doc2 does have a Header in Section 1. Despite the apparent similarity of Doc1 and Doc2: 1. Doc2 (Section 2) is more spread out down the page, ie there is more vertical distance between headings and paragraphs in Doc2 (Section2) than in Doc1. 2. Captions above pictures in Doc1 are below pictures in Doc2. I know this happens when settings leave insufficient distance between the picture anchor and the picture. So the good Doc1 distance is too small in Doc2. Something is stretching Doc2 downwards. Any clues? TIA Geoff |
#7
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Inserting Doc1 into Doc2
Anne,
Thanks for your reply. I checked the line-spacing in both documents and they were the same. I don't think the problem related to line-spacing per se because not only did the line-spacing appear greater Doc2, but also the SpaceBefore and SpaceAfter headings also appeared greater in Doc2 (even though all these properties were the same in Doc1 and Doc2). In fact, I checked everything I could think of! Not only did I import the styles from Doc1 to Doc2 and verified that they were the same in both docs, but I clicked into each heading and paragraph in Doc2 and verified in the Format Paragraph dialog that the formatting applied by the styles was the same. Yet the Doc2 was stretched downwards. Thanks for the tip on replacing styles. I am familiar with Find and Replace and the More button, so your explanation is fine. I assume you suggested replacing the Normal style with the Normal style as a means of re-applying the Normal style where appropriate. (If you didn't mean that, perhaps you'd elaborate?) I fact I did reapply appropriate styles manually to a few paragraphs and used CTRL-SPACEBAR to remove any possible extraneous formatting, but all to no effect. Earlier today I solved my problem by reconstructing the Doc2. However, see Stefan's contribution to this conversation for the diagnosis of my problem and my reply to him for an account of what I did (if you're interested). Thanks again for your time and contribution. Geoff "Anne Troy" wrote in message ... Paragraph formatting? Format--Paragraph, Line spacing. What's it set to in each document? Maybe you just need to use the format painter: http://www.officearticles.com/misc/f...oft_office.htm I usually use Find and Replace (hitting the More button to get to formatting). So, if both texts are "Normal" style, then I'd find and replace normal style with normal style. It's tough to say. If you can't figure it out, I'm willing to have a look; just email it, reminding me of your problem. ************ Anne Troy www.OfficeArticles.com "Geoff" wrote in message ... Anne, Many thanks. The vertical alignment is "Top" in all sections of Doc2. The status bar indicates the vertical distance between paragraph lines as: Doc1 - 0.5 or 0.6 cm Doc2 - 0.7 or 0.8 cm This soon shows up after a few lines. What could be causing this strange behaviour? Geoff "Anne Troy" wrote in message ... Geoff: You sound like you're familiar with styles, so I won't go there, but check the Vertical alignment of Section 2, to be sure it's not Centered. Make it Top. This is found under File--Page setup, Layout tab. ************ Anne Troy www.OfficeArticles.com "Geoff" wrote in message ... Word 2000: I'm having trouble with layout when inserting Doc1 into Section 2 of Doc2. I have used styles in Doc1 for formatting headings and paragraphs (which are outline-numbered). I have inserted Doc1 into Doc2 (Section 2) and have imported the styles from Doc1 into Doc2 to ensure formatting is the same. I have checked - the headings and paragraphs in Doc1 and Doc2 use the same fonts, line-spacing and Space Before and Space After. Also Page Setup is the same in both documents. The one difference (I think is irrelevant) is Doc1 and Doc2 (Section 2) do not have a Header, but Doc2 does have a Header in Section 1. Despite the apparent similarity of Doc1 and Doc2: 1. Doc2 (Section 2) is more spread out down the page, ie there is more vertical distance between headings and paragraphs in Doc2 (Section2) than in Doc1. 2. Captions above pictures in Doc1 are below pictures in Doc2. I know this happens when settings leave insufficient distance between the picture anchor and the picture. So the good Doc1 distance is too small in Doc2. Something is stretching Doc2 downwards. Any clues? TIA Geoff |
#8
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Inserting Doc1 into Doc2
Nice one, Stefan. I always forget about that feature 'cause I rarely use it
myself. ************ Anne Troy www.OfficeArticles.com "Stefan Blom" wrote in message ... Are compatibility options the same for both documents? Check in ToolsOptions, Compatibility tab. -- Stefan Blom Microsoft Word MVP "Geoff" wrote in message ... Word 2000: I'm having trouble with layout when inserting Doc1 into Section 2 of Doc2. I have used styles in Doc1 for formatting headings and paragraphs (which are outline-numbered). I have inserted Doc1 into Doc2 (Section 2) and have imported the styles from Doc1 into Doc2 to ensure formatting is the same. I have checked - the headings and paragraphs in Doc1 and Doc2 use the same fonts, line-spacing and Space Before and Space After. Also Page Setup is the same in both documents. The one difference (I think is irrelevant) is Doc1 and Doc2 (Section 2) do not have a Header, but Doc2 does have a Header in Section 1. Despite the apparent similarity of Doc1 and Doc2: 1. Doc2 (Section 2) is more spread out down the page, ie there is more vertical distance between headings and paragraphs in Doc2 (Section2) than in Doc1. 2. Captions above pictures in Doc1 are below pictures in Doc2. I know this happens when settings leave insufficient distance between the picture anchor and the picture. So the good Doc1 distance is too small in Doc2. Something is stretching Doc2 downwards. Any clues? TIA Geoff |
#9
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Inserting Doc1 into Doc2
I'm glad I could help.
I agree with you that it can be confusing that the Options dialog has both application-wide and document-specific settings. The advantage of the dialog box is of course that it keeps most of the available Word options in one place. -- Stefan Blom Microsoft Word MVP "Geoff" wrote in message ... Stefan, Very many thanks for your reply. You hit the nail on the head! I investigated your suggestion today by reconstructing a bad Doc2. (I had just dumped my old bad Doc2 as I had built a good version from a new template, based on the good Doc1. I had no idea why this strategy worked, but I do now!) The compatibility options were not the same. Doc1 had no compatibility options selected. Doc2 had been constructed from an older template that had 10 options selected, two of which I think were responsible for stretching the document:vertically and changing the captions to pictures; namely: 1. Use Printer Metrics to layout document (which "increased" line-spacing). 2. Layout Autoshapes like Word 97 (which affected captions). I think of the Tools Options dialog as being for general Word options (not for specific document options), so did not think to look there. (The same gotcha applies to Access 2000's compact-on-close option.) I am very pleased that my understanding has improved thanks to your assistance. Go well! Geoff "Stefan Blom" wrote in message ... Are compatibility options the same for both documents? Check in ToolsOptions, Compatibility tab. -- Stefan Blom Microsoft Word MVP "Geoff" wrote in message ... Word 2000: I'm having trouble with layout when inserting Doc1 into Section 2 of Doc2. I have used styles in Doc1 for formatting headings and paragraphs (which are outline-numbered). I have inserted Doc1 into Doc2 (Section 2) and have imported the styles from Doc1 into Doc2 to ensure formatting is the same. I have checked - the headings and paragraphs in Doc1 and Doc2 use the same fonts, line-spacing and Space Before and Space After. Also Page Setup is the same in both documents. The one difference (I think is irrelevant) is Doc1 and Doc2 (Section 2) do not have a Header, but Doc2 does have a Header in Section 1. Despite the apparent similarity of Doc1 and Doc2: 1. Doc2 (Section 2) is more spread out down the page, ie there is more vertical distance between headings and paragraphs in Doc2 (Section2) than in Doc1. 2. Captions above pictures in Doc1 are below pictures in Doc2. I know this happens when settings leave insufficient distance between the picture anchor and the picture. So the good Doc1 distance is too small in Doc2. Something is stretching Doc2 downwards. Any clues? TIA Geoff |
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