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#1
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How can I autopopulate text throughout a document??
I am a novice. Step-by-step, how do I create fields and bookmarks and macros
that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
#2
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How can I autopopulate text throughout a document??
See http://gregmaxey.mvps.org/Repeating_Data.htm.
-- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
#3
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How can I autopopulate text throughout a document??
Thanks this has been helpful but generated another question. I used the "On
Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
#4
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How can I autopopulate text throughout a document??
Include either the \*Charformat or the \*Mergeformat switch in the REF fields.
Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
#5
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How can I autopopulate text throughout a document??
Thank you. That fixes the font formatting issue. And just when I thought my
simple problem was fixed.... This is becoming more convoluted and ridiculous by the minute. So I can easily create the Forms and Fields needed to do this simple task, BUT I can't really use them because once the "Protect Form" button is on I can't type text ANYWHERE in the document except the Form. I'm merely trying to create a document that others can simply type in their information to create standard documents. I want to build the document with text boxes set up with no text in them, simple. I then want to be able to have the front page have a space where I can type in the title and have it auto-populate throughout the document. THAT'S IT! I can't believe that MS Word has been around as long as it has and still has no simple user friendly functionality. I've gone from Novice in the Office to Frustrated in the Office. Is there a way to do this without needing to record complex macros or learn programming language? "Jay Freedman" wrote: Include either the \*Charformat or the \*Mergeformat switch in the REF fields. Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
#6
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How can I autopopulate text throughout a document??
In Word 2003, you can insert a section break between the area that contains the
form fields and the rest of the document. When you go into the Protect Document task pane and set the protection type to "Filling in forms", click the "Select sections" link below it and uncheck the section that doesn't contain form fields. While I know this won't help you, Word 2007 does have a non-field mechanism for inserting and repeating data without protecting the document. Unfortunately, it works only in Word 2007 and not in any earlier version. On Fri, 12 Sep 2008 11:26:01 -0700, The Novice in the Office wrote: Thank you. That fixes the font formatting issue. And just when I thought my simple problem was fixed.... This is becoming more convoluted and ridiculous by the minute. So I can easily create the Forms and Fields needed to do this simple task, BUT I can't really use them because once the "Protect Form" button is on I can't type text ANYWHERE in the document except the Form. I'm merely trying to create a document that others can simply type in their information to create standard documents. I want to build the document with text boxes set up with no text in them, simple. I then want to be able to have the front page have a space where I can type in the title and have it auto-populate throughout the document. THAT'S IT! I can't believe that MS Word has been around as long as it has and still has no simple user friendly functionality. I've gone from Novice in the Office to Frustrated in the Office. Is there a way to do this without needing to record complex macros or learn programming language? "Jay Freedman" wrote: Include either the \*Charformat or the \*Mergeformat switch in the REF fields. Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
#7
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How can I autopopulate text throughout a document??
If all you want to propagate is the title, just type it in, apply the Title
style, and then use a StyleRef field to repeat it anywhere in the document. See http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. You could equally well bookmark it and use a REF field, but the StyleRef field has the advantage that (a) it updates automatically, and (b) while bookmarks can all too easily be overwritten, if you provide a placemarker in the Title style, it will be overwritten, but the style will remain. As a placemarker, I would suggest a MacroButton NoMacro field, as described at http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "The Novice in the Office" wrote in message ... Thank you. That fixes the font formatting issue. And just when I thought my simple problem was fixed.... This is becoming more convoluted and ridiculous by the minute. So I can easily create the Forms and Fields needed to do this simple task, BUT I can't really use them because once the "Protect Form" button is on I can't type text ANYWHERE in the document except the Form. I'm merely trying to create a document that others can simply type in their information to create standard documents. I want to build the document with text boxes set up with no text in them, simple. I then want to be able to have the front page have a space where I can type in the title and have it auto-populate throughout the document. THAT'S IT! I can't believe that MS Word has been around as long as it has and still has no simple user friendly functionality. I've gone from Novice in the Office to Frustrated in the Office. Is there a way to do this without needing to record complex macros or learn programming language? "Jay Freedman" wrote: Include either the \*Charformat or the \*Mergeformat switch in the REF fields. Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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