When I use create envelope or label in word 2003 and insert an address by
clicking the insert address button and then selecting one from my outlook
2003 address book, the post code moves from the last line of the address and
attaches itself to the end of the penultimate line. It only does this in the
above circumstance. When I insert an address into a word document it leaves
the post code in the correct position.
What do I need to alter to get labels and envelopes to work properly?
I hope someone can help me - thanks.

See http://support.microsoft.com/?kbid=292127
You might find it worthwhile using an envelope template instead of the
envelope/label tool - there are samples you can download from my web site.
--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Daniel Cahane wrote:
When I use create envelope or label in word 2003 and insert an
address by clicking the insert address button and then selecting one
from my outlook 2003 address book, the post code moves from the last
line of the address and attaches itself to the end of the penultimate
line. It only does this in the above circumstance. When I insert an
address into a word document it leaves the post code in the correct
position.
What do I need to alter to get labels and envelopes to work properly?
I hope someone can help me - thanks.

I now realise what the program is doing; it is taking the ZIP/Postal code and
adding it to the 'City' line when transferring the address to the envelope
address dialogue box. In the UK the address format should be
Add1/Add2/City/State/ZIP. How do I change the format to achieve this layout?
Also, I would like to include the Job title field automatically when
inserting the address.
Please help - thanks.

"Daniel Cahane" wrote:

When I use create envelope or label in word 2003 and insert an address by
clicking the insert address button and then selecting one from my outlook
2003 address book, the post code moves from the last line of the address and
attaches itself to the end of the penultimate line. It only does this in the
above circumstance. When I insert an address into a word document it leaves
the post code in the correct position.
What do I need to alter to get labels and envelopes to work properly?
I hope someone can help me - thanks.

Given the provisos in the KB link I posted earlier, save the following as an
autotext entry called AddressLayout

{PR_GIVEN_NAME PR_SURNAME
}{PR_TITLE

}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}



See also http://www.gmayor.com/Macrobutton.htm which lists the fields that
can be used in this manner.

Make sure your Windows Regional settings are set to UK

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Daniel Cahane wrote:
I now realise what the program is doing; it is taking the ZIP/Postal
code and adding it to the 'City' line when transferring the address
to the envelope address dialogue box. In the UK the address format
should be Add1/Add2/City/State/ZIP. How do I change the format to
achieve this layout? Also, I would like to include the Job title
field automatically when inserting the address.
Please help - thanks.

"Daniel Cahane" wrote:

When I use create envelope or label in word 2003 and insert an
address by clicking the insert address button and then selecting one
from my outlook 2003 address book, the post code moves from the last
line of the address and attaches itself to the end of the
penultimate line. It only does this in the above circumstance. When
I insert an address into a word document it leaves the post code in
the correct position.
What do I need to alter to get labels and envelopes to work properly?
I hope someone can help me - thanks.

See changing the address layout at
http://www.slipstick.com/contacts/insword.htm

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Daniel Cahane" wrote in message
...
I now realise what the program is doing; it is taking the ZIP/Postal code
and
adding it to the 'City' line when transferring the address to the envelope
address dialogue box. In the UK the address format should be
Add1/Add2/City/State/ZIP. How do I change the format to achieve this
layout?
Also, I would like to include the Job title field automatically when
inserting the address.
Please help - thanks.

"Daniel Cahane" wrote:

When I use create envelope or label in word 2003 and insert an address by
clicking the insert address button and then selecting one from my outlook
2003 address book, the post code moves from the last line of the address
and
attaches itself to the end of the penultimate line. It only does this in
the
above circumstance. When I insert an address into a word document it
leaves
the post code in the correct position.
What do I need to alter to get labels and envelopes to work properly?
I hope someone can help me - thanks.

Damned newsreaders - that blank line shouldn't be there

{PR_GIVEN_NAME PR_SURNAME
}{PR_TITLE
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Graham Mayor wrote:
Given the provisos in the KB link I posted earlier, save the
following as an autotext entry called AddressLayout

{PR_GIVEN_NAME PR_SURNAME
}{PR_TITLE

}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}



See also http://www.gmayor.com/Macrobutton.htm which lists the fields
that can be used in this manner.

Make sure your Windows Regional settings are set to UK


Daniel Cahane wrote:
I now realise what the program is doing; it is taking the ZIP/Postal
code and adding it to the 'City' line when transferring the address
to the envelope address dialogue box. In the UK the address format
should be Add1/Add2/City/State/ZIP. How do I change the format to
achieve this layout? Also, I would like to include the Job title
field automatically when inserting the address.
Please help - thanks.

"Daniel Cahane" wrote:

When I use create envelope or label in word 2003 and insert an
address by clicking the insert address button and then selecting one
from my outlook 2003 address book, the post code moves from the last
line of the address and attaches itself to the end of the
penultimate line. It only does this in the above circumstance. When
I insert an address into a word document it leaves the post code in
the correct position.
What do I need to alter to get labels and envelopes to work
properly? I hope someone can help me - thanks.

Thanks - helped a lot - this works when I use 'insert address' button while
creating a document in Word 2003 but when I just want to address an envelope
or label and click envelope/label button and then use the 'insert address'
button from within that dialogue box - it still has the wrong layout. Is
there a different 'AddressLayout' that needs to be amended? Also if I add
{PR_TITLE} and the chosen contact has no title - how do I surpress the
blank line? Thanks again to all responders.

"Doug Robbins - Word MVP" wrote:

See changing the address layout at
http://www.slipstick.com/contacts/insword.htm

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Daniel Cahane" wrote in message
...
I now realise what the program is doing; it is taking the ZIP/Postal code
and
adding it to the 'City' line when transferring the address to the envelope
address dialogue box. In the UK the address format should be
Add1/Add2/City/State/ZIP. How do I change the format to achieve this
layout?
Also, I would like to include the Job title field automatically when
inserting the address.
Please help - thanks.

"Daniel Cahane" wrote:

When I use create envelope or label in word 2003 and insert an address by
clicking the insert address button and then selecting one from my outlook
2003 address book, the post code moves from the last line of the address
and
attaches itself to the end of the penultimate line. It only does this in
the
above circumstance. When I insert an address into a word document it
leaves
the post code in the correct position.
What do I need to alter to get labels and envelopes to work properly?
I hope someone can help me - thanks.

This was addressed in my earlier post(s). The brackets around PR_TITLE are
incorrectly placed in your example.
There is no second AddressLayout - there is sometimes a problem with
inserting addresses.
--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Daniel Cahane wrote:
Thanks - helped a lot - this works when I use 'insert address' button
while creating a document in Word 2003 but when I just want to
address an envelope or label and click envelope/label button and then
use the 'insert address' button from within that dialogue box - it
still has the wrong layout. Is there a different 'AddressLayout' that
needs to be amended? Also if I add {PR_TITLE} and the chosen
contact has no title - how do I surpress the blank line? Thanks again
to all responders.

"Doug Robbins - Word MVP" wrote:

See changing the address layout at
http://www.slipstick.com/contacts/insword.htm

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Daniel Cahane" wrote in
message ...
I now realise what the program is doing; it is taking the
ZIP/Postal code and
adding it to the 'City' line when transferring the address to the
envelope address dialogue box. In the UK the address format should
be Add1/Add2/City/State/ZIP. How do I change the format to achieve
this layout?
Also, I would like to include the Job title field automatically when
inserting the address.
Please help - thanks.

"Daniel Cahane" wrote:

When I use create envelope or label in word 2003 and insert an
address by clicking the insert address button and then selecting
one from my outlook 2003 address book, the post code moves from
the last line of the address and
attaches itself to the end of the penultimate line. It only does
this in the
above circumstance. When I insert an address into a word document
it leaves
the post code in the correct position.
What do I need to alter to get labels and envelopes to work
properly?
I hope someone can help me - thanks.

Sorry for not reading the earlier post properly. All now working in Document
properly - thanks. I hope MS resolve the other problem at some time (insert
address not working properly in the env/label dialogue box).
May I also congratulate you all for running an incredibly good service. I
cannot believe how quickly responses arrive - do you all stay up 24/7?
Thanks again - Daniel

"Graham Mayor" wrote:

This was addressed in my earlier post(s). The brackets around PR_TITLE are
incorrectly placed in your example.
There is no second AddressLayout - there is sometimes a problem with
inserting addresses.
--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Daniel Cahane wrote:
Thanks - helped a lot - this works when I use 'insert address' button
while creating a document in Word 2003 but when I just want to
address an envelope or label and click envelope/label button and then
use the 'insert address' button from within that dialogue box - it
still has the wrong layout. Is there a different 'AddressLayout' that
needs to be amended? Also if I add {PR_TITLE} and the chosen
contact has no title - how do I surpress the blank line? Thanks again
to all responders.

"Doug Robbins - Word MVP" wrote:

See changing the address layout at
http://www.slipstick.com/contacts/insword.htm

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Daniel Cahane" wrote in
message ...
I now realise what the program is doing; it is taking the
ZIP/Postal code and
adding it to the 'City' line when transferring the address to the
envelope address dialogue box. In the UK the address format should
be Add1/Add2/City/State/ZIP. How do I change the format to achieve
this layout?
Also, I would like to include the Job title field automatically when
inserting the address.
Please help - thanks.

"Daniel Cahane" wrote:

When I use create envelope or label in word 2003 and insert an
address by clicking the insert address button and then selecting
one from my outlook 2003 address book, the post code moves from
the last line of the address and
attaches itself to the end of the penultimate line. It only does
this in the
above circumstance. When I insert an address into a word document
it leaves
the post code in the correct position.
What do I need to alter to get labels and envelopes to work
properly?
I hope someone can help me - thanks.

Daniel Cahane wrote:
I cannot believe how quickly responses arrive - do you all
stay up 24/7? Thanks again - Daniel

Correspondents are based all over the world in different time zones.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org