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Pasting text with Style Conflicts - Word 2007
I have a long document (150 pages), I have used the heading styles to format
all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
#2
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Pasting text with Style Conflicts - Word 2007
The easiest thing to do would be to convert the individual documents to .pdf
files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
#3
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Pasting text with Style Conflicts - Word 2007
Hi Doug, thanks for your help.
Yes, we thought of that and begged the client to accept PDF, but they insist that everything be in Word format. Back to the drawing board. How can I deal with this in Word? Thanks for any help. "Doug Robbins - Word MVP" wrote: The easiest thing to do would be to convert the individual documents to .pdf files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
#4
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Pasting text with Style Conflicts - Word 2007
Recreate the styles in the various documents, making sure that they have
different names. Depending on how many documents you are dealing with, this might be a time-consuming task. :-( -- Stefan Blom Microsoft Word MVP "Angie M." wrote in message ... Hi Doug, thanks for your help. Yes, we thought of that and begged the client to accept PDF, but they insist that everything be in Word format. Back to the drawing board. How can I deal with this in Word? Thanks for any help. "Doug Robbins - Word MVP" wrote: The easiest thing to do would be to convert the individual documents to files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
#5
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Pasting text with Style Conflicts - Word 2007
How about if you rename the styles in the second document before you merge
the two. Heading1 -- Heading1a Heading2 -- Heading2a etc. "Angie M." wrote: Hi Doug, thanks for your help. Yes, we thought of that and begged the client to accept PDF, but they insist that everything be in Word format. Back to the drawing board. How can I deal with this in Word? Thanks for any help. "Doug Robbins - Word MVP" wrote: The easiest thing to do would be to convert the individual documents to .pdf files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
#6
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Pasting text with Style Conflicts - Word 2007
Note that you cannot rename built-in styles; renaming will only create style
name aliases, which wouldn't be helpful in this case. -- Stefan Blom Microsoft Word MVP "Dave E" wrote in message ... How about if you rename the styles in the second document before you merge the two. Heading1 -- Heading1a Heading2 -- Heading2a etc. "Angie M." wrote: Hi Doug, thanks for your help. Yes, we thought of that and begged the client to accept PDF, but they insist that everything be in Word format. Back to the drawing board. How can I deal with this in Word? Thanks for any help. "Doug Robbins - Word MVP" wrote: The easiest thing to do would be to convert the individual documents to files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
#7
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Pasting text with Style Conflicts - Word 2007
How about, in the exhibits, replacing Headings 1-5 with Headings 5-9
respectively? (Format 9 the same as 5, and do a global Find/Replace, and so one going backward so that #5 isn't doing two things at once.) You might then have to do a New Multi-Level List to associate the outline numbering with this set of headings. On Mar 4, 2:02*pm, "Stefan Blom" wrote: Note that you cannot rename built-in styles; renaming will only create style name aliases, which wouldn't be helpful in this case. -- Stefan Blom Microsoft Word MVP "Dave E" wrote in message ... How about if you rename the styles in the second document before you merge the two. Heading1 -- Heading1a Heading2 -- Heading2a etc. "Angie M." wrote: Hi Doug, thanks for your help. Yes, we thought of that and begged the client to accept PDF, but they insist that everything be in Word format. Back to the drawing board. *How can I deal with this in Word? *Thanks for any help. "Doug Robbins - Word MVP" wrote: The easiest thing to do would be to convert the individual documents to files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. *These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. *For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. *When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. *I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. *We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. *Any ideas?? *Many thanks.- |
#8
Posted to microsoft.public.word.docmanagement
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Pasting text with Style Conflicts - Word 2007
How about, in the exhibits, replacing Headings 1-5 with Headings 5-9
respectively? (Format 9 the same as 5, and do a global Find/Replace, and so one going backward so that #5 isn't doing two things at once.) You might then have to do a New Multi-Level List to associate the outline numbering with this set of headings. On Mar 4, 2:02*pm, "Stefan Blom" wrote: Note that you cannot rename built-in styles; renaming will only create style name aliases, which wouldn't be helpful in this case. -- Stefan Blom Microsoft Word MVP "Dave E" wrote in message ... How about if you rename the styles in the second document before you merge the two. Heading1 -- Heading1a Heading2 -- Heading2a etc. "Angie M." wrote: Hi Doug, thanks for your help. Yes, we thought of that and begged the client to accept PDF, but they insist that everything be in Word format. Back to the drawing board. *How can I deal with this in Word? *Thanks for any help. "Doug Robbins - Word MVP" wrote: The easiest thing to do would be to convert the individual documents to files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. *These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. *For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. *When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. *I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. *We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. *Any ideas?? *Many thanks.- |
#9
Posted to microsoft.public.word.docmanagement
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Pasting text with Style Conflicts - Word 2007
Note that you cannot rename built-in styles; renaming will only create style
name aliases, which wouldn't be helpful in this case. -- Stefan Blom Microsoft Word MVP "Dave E" wrote in message ... How about if you rename the styles in the second document before you merge the two. Heading1 -- Heading1a Heading2 -- Heading2a etc. "Angie M." wrote: Hi Doug, thanks for your help. Yes, we thought of that and begged the client to accept PDF, but they insist that everything be in Word format. Back to the drawing board. How can I deal with this in Word? Thanks for any help. "Doug Robbins - Word MVP" wrote: The easiest thing to do would be to convert the individual documents to files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
#10
Posted to microsoft.public.word.docmanagement
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Pasting text with Style Conflicts - Word 2007
Recreate the styles in the various documents, making sure that they have
different names. Depending on how many documents you are dealing with, this might be a time-consuming task. :-( -- Stefan Blom Microsoft Word MVP "Angie M." wrote in message ... Hi Doug, thanks for your help. Yes, we thought of that and begged the client to accept PDF, but they insist that everything be in Word format. Back to the drawing board. How can I deal with this in Word? Thanks for any help. "Doug Robbins - Word MVP" wrote: The easiest thing to do would be to convert the individual documents to files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
#11
Posted to microsoft.public.word.docmanagement
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Pasting text with Style Conflicts - Word 2007
How about if you rename the styles in the second document before you merge
the two. Heading1 -- Heading1a Heading2 -- Heading2a etc. "Angie M." wrote: Hi Doug, thanks for your help. Yes, we thought of that and begged the client to accept PDF, but they insist that everything be in Word format. Back to the drawing board. How can I deal with this in Word? Thanks for any help. "Doug Robbins - Word MVP" wrote: The easiest thing to do would be to convert the individual documents to .pdf files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
#12
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Pasting text with Style Conflicts - Word 2007
Hi Doug, thanks for your help.
Yes, we thought of that and begged the client to accept PDF, but they insist that everything be in Word format. Back to the drawing board. How can I deal with this in Word? Thanks for any help. "Doug Robbins - Word MVP" wrote: The easiest thing to do would be to convert the individual documents to .pdf files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
#13
Posted to microsoft.public.word.docmanagement
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Pasting text with Style Conflicts - Word 2007
The easiest thing to do would be to convert the individual documents to .pdf files and then combine the pdf files into one pdf file. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Angie M." wrote in message ... I have a long document (150 pages), I have used the heading styles to format all numbered paragraphs and other styles to format non-numbered paragraphs. I have to paste in several other documents as Exhibits to this main agreement. These exhibits are also formatted using Heading styles for all numbered paragraphs and other styles to format non-numbered paragraphs. Problem is, all the style names are the same, but the look of the formatting is different between the main agreement and the exhibits. For example the exhibits, while the Heading 1-5 styles have been used, the look and type of numbers and indenting stored in the styles are different from the main agreement. When I paste in the exhibits they must stay the way they are, the numbering and formatting cannot conform to the main agreement. I've tried several hours of messing with the paste options, Smart Style Behavior (whatever that is) and various other techniques. We will have many of these same document combining situations so I must come up with a procedure the entire office can use to assemble these docs. Any ideas?? Many thanks. |
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