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#1
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Word 97 Labels templates dispay records in bottom margin
I've been experimenting with several different options from the Avery
product list and it seems that if there are more than enough records selected (to fill the sheet of labels) the next records are displayed in the bottom margin. Is there a cure for this? |
#2
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If you're doing a mail merge, you've got some merge codes in the wrong
place.... ************ Anne Troy www.OfficeArticles.com "Judy" wrote in message oups.com... I've been experimenting with several different options from the Avery product list and it seems that if there are more than enough records selected (to fill the sheet of labels) the next records are displayed in the bottom margin. Is there a cure for this? |
#3
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I should have been more clear in discribing the problem. The templates
look fine with all the field names inserted in all the right places but after the mail merge the NEW document created continues to display fields even in the bottom margin. I've tried starting New Templates from the begining both for address labels and business cards and they look fine up in the preview until the bottom margin where the next records try to display as many lines as possible running of the bottom of the page even though there are NO fields inserted there. Any ideas how correct this? |
#4
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I would begin by troubleshooting Word, Judy. If that doesn't help, see what
the doc looks like on another PC. If you don't have one, join www.officearticles.com/forum and upload a sample file there for me to look at. See Word troubleshooting he http://www.officearticles.com/word/s...osoft_word.htm ************ Anne Troy www.OfficeArticles.com "Judy" wrote in message oups.com... I should have been more clear in discribing the problem. The templates look fine with all the field names inserted in all the right places but after the mail merge the NEW document created continues to display fields even in the bottom margin. I've tried starting New Templates from the begining both for address labels and business cards and they look fine up in the preview until the bottom margin where the next records try to display as many lines as possible running of the bottom of the page even though there are NO fields inserted there. Any ideas how correct this? |
#5
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Labels are merely tables and your fields should be in the table cells. The
only way I can see that a merge could attempt to add more cells than there is space for on the page would be if there is a disparity between the page size between the printer settings and the page settings. There should be no way for a merge to move fields outside the cells into the bottom 'margin'. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Judy wrote: I should have been more clear in discribing the problem. The templates look fine with all the field names inserted in all the right places but after the mail merge the NEW document created continues to display fields even in the bottom margin. I've tried starting New Templates from the begining both for address labels and business cards and they look fine up in the preview until the bottom margin where the next records try to display as many lines as possible running of the bottom of the page even though there are NO fields inserted there. Any ideas how correct this? |
#6
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I agree that it's very strange. That is why I tried different Avery
product selections as well as from different computers with Word 97, inserting fields only within the "sample label". I made no changes to margins. Since my last post, I've discovered that I can pull up one of these same templates (created on Word 97) using Word 2000 and as long as I change the datasource from the .dat file to a .txt version of the file, it displays perfectly. If I don't change the datasource I get the same error about "Word could not parse your query into valid SQL string" that I got trying to use a txt file datasource with 97. I wonder if the problem with the 97 display has something to do with the ..dat datasource. |
#7
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Hi Anne,
Thanks so much for the link. It looks like a great resource! I've discovered that I can pull up the files created in Word97 using Word 2000 and although those same files show records stuffed into the margins in Word97, they look perfect in Word 2000. (Of course I have to save the .dat (data source) as a .txt file first.) Anyway, I've registered at officarticles.com and I've posted both a sample 97 file and a small .dat file to use for testing. I sure hope someone can find a solution to this mystery. I did some more searching in this group and found mention of an schema.ini file but I searched both my system with Word 97 and another system with Word 2000 and neither system seemed to have the file in question. I'm running out of ideas. |
#8
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In case someone should one day be searching for the solution to this
problem, the mystery has been solved. There is a problem with the "Print View" in Word 97 when used with the label merge. Ignore what you see in "Print View" and print them anyway. |
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