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#1
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TOC - unwanted text
When I generate my TOC it throws in the whole paragraph and not just the
heading. I've read I need to change the style but don't quite understand that part. thanks. |
#2
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TOC - unwanted text
Every paragraph in a document has a style, such as Normal, or Heading 1.
The TOC includes all paragraphs with specific styles. The "extra" text you're seeing may have a Heading 1 or Heading 2 style applied by mistake. It can have a heading style applied but still look right if someone applies manual formatting to change the look. Make sure the "bad" heading is in a separate paragraph of its own. You have to show the nonprinting characters to see that paragraph marks. Make sure the "extra" text paragraphs don't have a Heading style applied to them. Select the paragraphs and apply a different style if you need to. Use the Style list to do that. Bear -- Windows XP, Word 2000 |
#3
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TOC - unwanted text
On Jun 20, 4:05 pm, Bear (nospam) wrote:
Every paragraph in a document has a style, such as Normal, or Heading 1. The TOC includes all paragraphs with specific styles. The "extra" text you're seeing may have a Heading 1 or Heading 2 style applied by mistake. It can have a heading style applied but still look right if someone applies manual formatting to change the look. Make sure the "bad" heading is in a separate paragraph of its own. You have to show the nonprinting characters to see that paragraph marks. Make sure the "extra" text paragraphs don't have a Heading style applied to them. Select the paragraphs and apply a different style if you need to. Use the Style list to do that. Bear -- Windows XP, Word 2000 I had that problem. My issue turned out to be a checkbox: with the TOC dialog open, click Options, uncheck "Outline Levels", click OK, and see if that changes anything. Ed |
#4
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TOC - unwanted text
I see -- I moved the 'extra text' to a new paragraph and it worked. But is
there a way I can have the heading of that paragraph AND the 'extra text' all in the same paragraph, and generate a TOC? Someone told me there is a break (or something) I can put in between the heading of the paragraph that I want in the TOC and the 'extra text' -- but not sure about that. If not separate paragraphs will work -- THANKS for the info. "Bear" wrote: Every paragraph in a document has a style, such as Normal, or Heading 1. The TOC includes all paragraphs with specific styles. The "extra" text you're seeing may have a Heading 1 or Heading 2 style applied by mistake. It can have a heading style applied but still look right if someone applies manual formatting to change the look. Make sure the "bad" heading is in a separate paragraph of its own. You have to show the nonprinting characters to see that paragraph marks. Make sure the "extra" text paragraphs don't have a Heading style applied to them. Select the paragraphs and apply a different style if you need to. Use the Style list to do that. Bear -- Windows XP, Word 2000 |
#5
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TOC - unwanted text
Ed:
I see. Like for a run-in heading where you want the heading in the TOC, but not the attached material. EXAMPLE: The work "example" should be in the TOC, but not this material. Yes, you can do this. To do this in Word 2000 you start by putting the heading and the text in two separate paragraphs. The heading is in a paragraph style you know will appear in the TOC. Then you select the paragraph mark (you have to show your nonprinting characters to see the paragraph mark) and use Format Font Hidden to set that paragraph mark as hidden. When you turn off the nonprinting characters, the two paragraphs become one, but the heading still appears alone in the TOC. In later versions of Word there's a style separator mark that does the same thing -- it lets you have two different paragraph styles in one paragraph. I don't know where you find that mark, never having used later versions than 2000 extensively, but maybe someone else can help out with that. Bear -- Windows XP, Word 2000 |
#6
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TOC - unwanted text
See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ebishop" wrote in message ... I see -- I moved the 'extra text' to a new paragraph and it worked. But is there a way I can have the heading of that paragraph AND the 'extra text' all in the same paragraph, and generate a TOC? Someone told me there is a break (or something) I can put in between the heading of the paragraph that I want in the TOC and the 'extra text' -- but not sure about that. If not separate paragraphs will work -- THANKS for the info. "Bear" wrote: Every paragraph in a document has a style, such as Normal, or Heading 1. The TOC includes all paragraphs with specific styles. The "extra" text you're seeing may have a Heading 1 or Heading 2 style applied by mistake. It can have a heading style applied but still look right if someone applies manual formatting to change the look. Make sure the "bad" heading is in a separate paragraph of its own. You have to show the nonprinting characters to see that paragraph marks. Make sure the "extra" text paragraphs don't have a Heading style applied to them. Select the paragraphs and apply a different style if you need to. Use the Style list to do that. Bear -- Windows XP, Word 2000 |
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