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Shortcut Keys / AutoText Entries
I work in an environment where we generate thousands of letters and am trying
to speed up the process. I know how to create AutoText entries for these letters & create a new toolbar for them and all that. What I'm looking to do however, is see if it's possible to have one or any type of shortcut created where the text (letter) will be pulled from a centralized location. Put it this way, I want to to single click a toolbar or do a Keyboard shortcut that will pull a letter from a shared library. So that if there are ever any changes to the letter, we can just make the change to the letter and not have to update everyone's AutoText entries. (we have over 100 associates). Thanks! |
#2
Posted to microsoft.public.word.docmanagement
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Shortcut Keys / AutoText Entries
It's not totally clear what you need to do. AutoText would normally be
used for individual pieces of boilerplate--eg, you might assemble AutoText 1, AutoText 5, and AutoText 8 to create a single letter. But if the entire letter is a single piece of boilerplate--eg, AutoText 1 creates a letter, AutoText 5 creates a different letter, then there is no point in using AutoText at all. The usual approach would be to store Letter 1, Letter 2, Letter 3, Letter 4, etc as templates on a central server, and tell people to create documents from each template. You can set Word so that the New Document dialog will show the templates on the server as workgroup templates, I think. Since the master templates will be stored on the server, that's the only file you need to update. I'm not an expert with this type of setup, but clarify your question to get better help. McRibIsBack wrote: I work in an environment where we generate thousands of letters and am trying to speed up the process. I know how to create AutoText entries for these letters & create a new toolbar for them and all that. What I'm looking to do however, is see if it's possible to have one or any type of shortcut created where the text (letter) will be pulled from a centralized location. Put it this way, I want to to single click a toolbar or do a Keyboard shortcut that will pull a letter from a shared library. So that if there are ever any changes to the letter, we can just make the change to the letter and not have to update everyone's AutoText entries. (we have over 100 associates). Thanks! |
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