Tools Mail Merge Suppress blank lines worked in older versions of Word.
Word 2003 doesn't have that option anymore - what a pain!!

"Graham Mayor" wrote:

But don't be too surprised when it doesn't work .

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Mike Dalton wrote:
Try
Tools MailMerge Merge Select 'Don't print blank lines when
fields are empty' Good luck

Word 2003 still suppresses blank lines by default, but
a. not if the merge fields nested inside another field such as { IF } or
{ INCLUDETEXT } - a significant and irritating change, and of course when
something like that has changed, it's difficult to know exactly what
/has/changed, which I suspect is the point of Graham's remark.
b. the option to switch the facility off (and on again) in no longer part
of the standard user interface. You can can back the old interface by
dragging Tools|Customize|"category All Commands"|MailMergeHelper to a
toolbar, or you can use a macro such as

Sub SuppressBlankLines()
' switch on blank line suppression
ActiveDocument.MailMerge.SuppressBlankLines := True
End Sub

c. the circumstances in which Word suppresses blank lines has always been
rather odd. It doesn't suppress any old blank line - it only suppresses
lines that are blank because they are blank, /and/ they have a non-nested
MERGEFIELD field whose result is blank. Blankness created in other ways
isn't enough :-) Actually my memory on this one is slipping, but that's the
gist of it.

Peter Jamieson

"nettedavid" wrote in message
...
Tools Mail Merge Suppress blank lines worked in older versions of
Word.
Word 2003 doesn't have that option anymore - what a pain!!

"Graham Mayor" wrote:

But don't be too surprised when it doesn't work .

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Mike Dalton wrote:
Try
Tools MailMerge Merge Select 'Don't print blank lines when
fields are empty' Good luck