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#1
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How can I update Styles automatically?
How can I automate the conversion of a document created with a given
template and style and convert it to a different template which has different styles, without manually reformatting each paragraph? If I understand it correctly, the “Automatically Update” option under Format/Style/Modify Style dialog box, allows you to update an old document to new styles, but the old document must be the same template. My problem is I have mannuals created with different templates and styles and I want to convert them to the same template with the same type of styles. Thanks in advance, Ron |
#2
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How can I update Styles automatically?
Have you tried making backup copies of BOTH templates and replacing the old
template with the new one? Should work just fine. You may need to update the styles by going to Tools--Templates and Addins, and choose the Automatically update styles box, but you could have a macro do it for ya. I think you could record that macro, too. ************ Hope it helps! Anne Troy www.OfficeArticles.com "Ronald Roberts" wrote in message ... How can I automate the conversion of a document created with a given template and style and convert it to a different template which has different styles, without manually reformatting each paragraph? If I understand it correctly, the “Automatically Update” option under Format/Style/Modify Style dialog box, allows you to update an old document to new styles, but the old document must be the same template. My problem is I have mannuals created with different templates and styles and I want to convert them to the same template with the same type of styles. Thanks in advance, Ron |
#3
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How can I update Styles automatically?
Via the Templates and Add-Ins dialog box, you can attach a different
template and have it update the styles in the current document. Note, however, that the "Update document styles" option is sticky, so you have to clear it again when you are done. Use with care! Alternatively, just copy the styles via the Organizer (click the Organizer button in the same dialog box). For more, see the following article: What happens when I attach a new template to my document? or How do I copy content and settings from a template to a document? http://www.shaunakelly.com/word/atta...ate/index.html -- Stefan Blom Microsoft Word MVP "Ronald Roberts" wrote in message ... How can I automate the conversion of a document created with a given template and style and convert it to a different template which has different styles, without manually reformatting each paragraph? If I understand it correctly, the “Automatically Update” option under Format/Style/Modify Style dialog box, allows you to update an old document to new styles, but the old document must be the same template. My problem is I have mannuals created with different templates and styles and I want to convert them to the same template with the same type of styles. Thanks in advance, Ron |
#4
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How can I update Styles automatically?
Ronald Roberts wrote:
How can I automate the conversion of a document created with a given template and style and convert it to a different template which has different styles, without manually reformatting each paragraph? If I understand it correctly, the “Automatically Update” option under Format/Style/Modify Style dialog box, allows you to update an old document to new styles, but the old document must be the same template. My problem is I have mannuals created with different templates and styles and I want to convert them to the same template with the same type of styles. Thanks in advance, Ron Anne & Stefan, I can see from your answers, I've got so homework to do. I need to spend some time on this so I understand what is going on before I convert these documents. Thanks for your help. Ron |
#5
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How can I update Styles automatically?
Personally, I find the easiest way to convert documents to a new template is
to use Insert | File to insert the old doc into a new blank doc based on a different template. Added advantage of knowing that you aren't messing up your original documents, as this creates a copy you can safely trash if it doesn't work out. Also, if the templates use different margins/layout, this will update the layout as well. If the styles have the *same names* in each template, then the appearance should automatically convert over when you do this. (This is an alternative to using the Organizer or the "automatically update styles" checkbox--however, neither of those will change the layout.) If the styles use different names, then you will need to re-apply the styles. A quick way to do that might be to do a Find and Replace--leave both boxes empty, but click on More to expand the F&R dialog, and use the Format dropdown in the dialog to format each box with a style. E.g., you can find all text in Normal style and change it to Body Text style. While homework is good, and strongly recommended, experimenting with these things as you read the pages will also help you keep it all straight. On 1/30/06 7:34 AM, "Ronald Roberts" wrote: Ronald Roberts wrote: How can I automate the conversion of a document created with a given template and style and convert it to a different template which has different styles, without manually reformatting each paragraph? If I understand it correctly, the ³Automatically Update² option under Format/Style/Modify Style dialog box, allows you to update an old document to new styles, but the old document must be the same template. My problem is I have mannuals created with different templates and styles and I want to convert them to the same template with the same type of styles. Thanks in advance, Ron Anne & Stefan, I can see from your answers, I've got so homework to do. I need to spend some time on this so I understand what is going on before I convert these documents. Thanks for your help. Ron -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#6
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How can I update Styles automatically?
If the styles have the same names, you can attach the new template and
update the styles in the existing document to those in the new template. If they have different names, though. The only way I can think of to do it is to create a new document using the new template and copy the text from the existing document into the new one. Then go through and apply your styles. If the styles map one-for-one, you could use replace. http://addbalance.com/usersguide/styles.htm -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Ronald Roberts" wrote in message ... How can I automate the conversion of a document created with a given template and style and convert it to a different template which has different styles, without manually reformatting each paragraph? If I understand it correctly, the “Automatically Update” option under Format/Style/Modify Style dialog box, allows you to update an old document to new styles, but the old document must be the same template. My problem is I have mannuals created with different templates and styles and I want to convert them to the same template with the same type of styles. Thanks in advance, Ron |
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