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#1
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Caption Numbering
I am adding captions to figures and tables in my document. When I open the
Insert|Reference|Caption dialog box it automatically puts the correct caption number in the top line of the box (i.e. Figure 1-1). However when I insert that caption in the document it changes to Figure 1-2. This is the first time i have used captions and I created the document from scratch so i know there aren't any other captions in there. Why does it automatically change to 1-2 when the caption is inserted and how do I get it to read 1-1? |
#2
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Caption Numbering
Are you tracking changes? If so, you need to accept all changes and
then update fields, and then numbering will display correctly. Other things to check: - Hidden text Click the ¶ button on the Standard toolbar; this shows nonprinting marks (for more, see http://word.mvps.org/faqs/formatting/NonPrintChars.htm). Do you see any captions in hidden text (displays with a dotted underline)? If so, delete them. When you are done, you can press the ¶ button again to hide nonprinting marks. Select the document and press F9 to update fields. - Field codes Press Alt+F9 to display field codes. Captions with chapter numbering will display similar to: { STYLEREF 1 \s }-{ SEQ Figure \s 1 }. If you find an \h switch (hides the number) or an \r switch (restarts numbering at the specified value) in one of the SEQ fields, delete it. Select the document and press F9 to update. Then press Alt+F9 again to hide field codes. -- Stefan Blom Microsoft Word MVP "robextol" wrote in message ... I am adding captions to figures and tables in my document. When I open the Insert|Reference|Caption dialog box it automatically puts the correct caption number in the top line of the box (i.e. Figure 1-1). However when I insert that caption in the document it changes to Figure 1-2. This is the first time i have used captions and I created the document from scratch so i know there aren't any other captions in there. Why does it automatically change to 1-2 when the caption is inserted and how do I get it to read 1-1? |
#3
Posted to microsoft.public.word.docmanagement
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Caption Numbering
"Stefan Blom" wrote: Are you tracking changes? If so, you need to accept all changes and then update fields, and then numbering will display correctly. I'm not tracking changes. Other things to check: - Hidden text Click the ¶ button on the Standard toolbar; this shows nonprinting marks (for more, see http://word.mvps.org/faqs/formatting/NonPrintChars.htm). Do you see any captions in hidden text (displays with a dotted underline)? If so, delete them. When you are done, you can press the ¶ button again to hide nonprinting marks. Select the document and press F9 to update fields. No Hidden captions - Field codes Press Alt+F9 to display field codes. Captions with chapter numbering will display similar to: { STYLEREF 1 \s }-{ SEQ Figure \s 1 }. If you find an \h switch (hides the number) or an \r switch (restarts numbering at the specified value) in one of the SEQ fields, delete it. Select the document and press F9 to update. Then press Alt+F9 again to hide field codes. Pressing F9 does correct the numbering. It seems strange though that I need to update every caption that is inserted. I can understand needing to update if I move things around but I would expect the captions to be correct when they are first inserted. Any thoughts? Thanks, Rob -- Stefan Blom Microsoft Word MVP "robextol" wrote in message ... I am adding captions to figures and tables in my document. When I open the Insert|Reference|Caption dialog box it automatically puts the correct caption number in the top line of the box (i.e. Figure 1-1). However when I insert that caption in the document it changes to Figure 1-2. This is the first time i have used captions and I created the document from scratch so i know there aren't any other captions in there. Why does it automatically change to 1-2 when the caption is inserted and how do I get it to read 1-1? |
#4
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Caption Numbering
Hi ?B?cm9iZXh0b2w=?=,
- Field codes Press Alt+F9 to display field codes. Captions with chapter numbering will display similar to: { STYLEREF 1 \s }-{ SEQ Figure \s 1 }. If you find an \h switch (hides the number) or an \r switch (restarts numbering at the specified value) in one of the SEQ fields, delete it. Select the document and press F9 to update. Then press Alt+F9 again to hide field codes. Pressing F9 does correct the numbering. It seems strange though that I need to update every caption that is inserted. I can understand needing to update if I move things around but I would expect the captions to be correct when they are first inserted. Any thoughts? Which version of Word is this? Generally, Word does force the update of all the captions when a new one is inserted. A quick test on my Word 2003 installation does update them all when a new caption is inserted at the beginning of the document, for example. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#5
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Caption Numbering
I am using Word 2003 SP2 and yes, everytime I insert a new caption all the
captions in the section update. However, they continue to update incorrectly by starting at Figure X-2 instead of Figure X-1. Everytime I add a new caption i need to go back to the previous ones and hit F9 on each one. My object wrapping style is "In front of text". Would that be causing problems. Thanks, Rob "Cindy M." wrote: Hi ?B?cm9iZXh0b2w=?=, - Field codes Press Alt+F9 to display field codes. Captions with chapter numbering will display similar to: { STYLEREF 1 \s }-{ SEQ Figure \s 1 }. If you find an \h switch (hides the number) or an \r switch (restarts numbering at the specified value) in one of the SEQ fields, delete it. Select the document and press F9 to update. Then press Alt+F9 again to hide field codes. Pressing F9 does correct the numbering. It seems strange though that I need to update every caption that is inserted. I can understand needing to update if I move things around but I would expect the captions to be correct when they are first inserted. Any thoughts? Which version of Word is this? Generally, Word does force the update of all the captions when a new one is inserted. A quick test on my Word 2003 installation does update them all when a new caption is inserted at the beginning of the document, for example. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#6
Posted to microsoft.public.word.docmanagement
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Caption Numbering
Hi ?B?cm9iZXh0b2w=?=,
I am using Word 2003 SP2 and yes, everytime I insert a new caption all the captions in the section update. However, they continue to update incorrectly by starting at Figure X-2 instead of Figure X-1. Everytime I add a new caption i need to go back to the previous ones and hit F9 on each one. My object wrapping style is "In front of text". Would that be causing problems. Wrapping styles are always suspect, certainly. Hmm, while composing the "Other causes" below, a thought came to mind. When Word updates fields, it works left-to-right, top-to-bottom - IOW with the text flow. Wrapped objects are anchored to the text (see the anchors in the left margin by activating the checkbox in Tools/Options/View, then click on an object). The order of the anchors determine the order of field updates. So if you have a couple of objects that were inserted "together" you may be getting a conflict between those anchors. Try dragging the anchor of the caption that always starts with "Figure 2" to a paragraph further down the page; and make sure the anchor of "Figure 1" is above it. Other possible causes that come to mind a there's a "stray" caption somewhere in the document that's "seeding" the 1; an Alt+F9 to toggle the field codes might turn this up. There's some damage in some of the internal file structures; you could try copying all but the last paragraph mark into a new document and see if things "settle down". The damage might be at a more fundamental level (in the actual field codes, for example); you could try deleting all the captions (with field codes in view to make sure you get all the SEQ fields) then reinserting them. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#7
Posted to microsoft.public.word.docmanagement
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Caption Numbering
The anchor order looks fine. I don't have any stray captions (the issue
happens on the first caption of every section). I didn't look into the document damage issue. I give up. I've resorted to doing the first caption in each section using ordinary text. Rob "Cindy M." wrote: Hi ?B?cm9iZXh0b2w=?=, I am using Word 2003 SP2 and yes, everytime I insert a new caption all the captions in the section update. However, they continue to update incorrectly by starting at Figure X-2 instead of Figure X-1. Everytime I add a new caption i need to go back to the previous ones and hit F9 on each one. My object wrapping style is "In front of text". Would that be causing problems. Wrapping styles are always suspect, certainly. Hmm, while composing the "Other causes" below, a thought came to mind. When Word updates fields, it works left-to-right, top-to-bottom - IOW with the text flow. Wrapped objects are anchored to the text (see the anchors in the left margin by activating the checkbox in Tools/Options/View, then click on an object). The order of the anchors determine the order of field updates. So if you have a couple of objects that were inserted "together" you may be getting a conflict between those anchors. Try dragging the anchor of the caption that always starts with "Figure 2" to a paragraph further down the page; and make sure the anchor of "Figure 1" is above it. Other possible causes that come to mind a there's a "stray" caption somewhere in the document that's "seeding" the 1; an Alt+F9 to toggle the field codes might turn this up. There's some damage in some of the internal file structures; you could try copying all but the last paragraph mark into a new document and see if things "settle down". The damage might be at a more fundamental level (in the actual field codes, for example); you could try deleting all the captions (with field codes in view to make sure you get all the SEQ fields) then reinserting them. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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