Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
How to create 2 separate indexex to one doc??
Hi
I'd like to create 2 indexes to one document in Word 97, I've already made one but the second one mixes with the previous and I want them separate, what can I do? |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
How to create 2 separate indexex to one doc??
On Sat, 23 Jan 2010 02:05:01 -0800, lumtecua wrote: Hi I'd like to create 2 indexes to one document in Word 97, I've already made one but the second one mixes with the previous and I want them separate, what can I do? There are two separate mechanisms for inserting multiple indexes in a document. You didn't explain enough to tell which one you need to use. One mechanism is used when you want one index to include only the entries from one part of the document, and another index to include entries from a different part of the document. In that case, you need to insert a bookmark around each part -- for example, a bookmark named "Ch1" around Chapter 1 and a bookmark named "Ch2" around Chapter 2. Then you put \b switches into the two Index fields: {INDEX \b Ch1} will include only entries from the Ch1 bookmark {INDEX \b Ch2} will include only entries from the Ch2 bookmark The other mechanism is used when the entries are all mixed within the same area of the document, but they're in separate series -- for example, a name index and a subject index. In that case, you need to insert \f switches into both the entries (which are XE fields) and the Index fields so they match. Contnuing the example, each entry for a name should have a switch \f "N" {XE "Jones:John" \f "N"} and those entries will be included by an Index field with the matching switch {INDEX \f "N"} Entries for the subject index should have a switch \f "S" {XE "Economics" \f "S"} and those entries will be included by an Index field with the matching switch {INDEX \f "S"} The switches are explained in the Help, which (for Word 2007, but not much has changed) is reproduced at http://office.microsoft.com/en-us/wo...862161033.aspx and http://office.microsoft.com/en-us/wo...862091033.aspx. If you need to go back and add switches to existing XE fields, note that they're automatically formatted as hidden text, so you have to turn on the display of hidden text to see them. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
How to create 2 separate indexex to one doc??
To create two different indexes, you will have to use of the \f switch for
the XE field codes. Display hidden text to see the XE fields. You will see something like this: { XE "text here" } At the end of the code, add \f "a" for all entries that should appear in your first index. For entries that should appear in your second index, add \f "b". When you are done, you can hide hidden text again. Then change the first INDEX field code to include \f "a" and the second index field code to include \f "b". When you are done, update the index fields. To show/hide index field codes (as well as most other field codes), use Alt+F9. -- Stefan Blom Microsoft Word MVP "lumtecua" wrote in message ... Hi I'd like to create 2 indexes to one document in Word 97, I've already made one but the second one mixes with the previous and I want them separate, what can I do? |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
How to create 2 separate indexex to one doc??
To create two different indexes, you will have to use of the \f switch for
the XE field codes. Display hidden text to see the XE fields. You will see something like this: { XE "text here" } At the end of the code, add \f "a" for all entries that should appear in your first index. For entries that should appear in your second index, add \f "b". When you are done, you can hide hidden text again. Then change the first INDEX field code to include \f "a" and the second index field code to include \f "b". When you are done, update the index fields. To show/hide index field codes (as well as most other field codes), use Alt+F9. -- Stefan Blom Microsoft Word MVP "lumtecua" wrote in message ... Hi I'd like to create 2 indexes to one document in Word 97, I've already made one but the second one mixes with the previous and I want them separate, what can I do? |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
how do i create two separate headers within the same document? | Page Layout | |||
How do I create one index for separate documents? | Microsoft Word Help | |||
How do I create "separate instances" with Word '97 | Microsoft Word Help | |||
How can I create TWO separate indexes in a Word2000 document? | Microsoft Word Help | |||
How do I create two TOC's with separate styles | Microsoft Word Help |