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#1
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Mass formatting a document?
I want to format an entire document without having to point at all the
various lines using Styles. Sample info below shows text & how I want to format the entire LENGTHY docment. Anyone have a solution? CLASSIFICATION1 (Bold, Box or Underline, Arial Black 12) Company Name1 (Bold, Arial 10) Location1/Phone (Normal or italic, Arial 10) Location2/Phone (Normal or italic, Arial 10) Company Name2 (Bold, Arial 10) Location/Phone (Normal or italic, Arial 10) This is a "Buyers' Guide" publication. I have 100 Classifications, 1 to 40 Companies per classification, and the companies can have 1 to 25 locations. The info comes from my database in a plain text file just as it's shown above. I need to format before publication. IS THIS DO-ABLE?? (Note: Identifiers can be added easily to the plain text file in the database to denote Classification, Company & Location lines when it's first prepared.) |
#2
Posted to microsoft.public.word.docmanagement
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Mass formatting a document?
Hi Joyce,
Probably the easiest way to do this is to run a Word mailmerge (possibly, just a Catalog/Directory merge if all you need is a formatted list) against your database, with the various mergefields formatted with either the character attributes or (preferably) Styles you want. -- Cheers macropod [MVP - Microsoft Word] "Joyce" wrote in message ... I want to format an entire document without having to point at all the various lines using Styles. Sample info below shows text & how I want to format the entire LENGTHY docment. Anyone have a solution? CLASSIFICATION1 (Bold, Box or Underline, Arial Black 12) Company Name1 (Bold, Arial 10) Location1/Phone (Normal or italic, Arial 10) Location2/Phone (Normal or italic, Arial 10) Company Name2 (Bold, Arial 10) Location/Phone (Normal or italic, Arial 10) This is a "Buyers' Guide" publication. I have 100 Classifications, 1 to 40 Companies per classification, and the companies can have 1 to 25 locations. The info comes from my database in a plain text file just as it's shown above. I need to format before publication. IS THIS DO-ABLE?? (Note: Identifiers can be added easily to the plain text file in the database to denote Classification, Company & Location lines when it's first prepared.) |
#3
Posted to microsoft.public.word.docmanagement
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Mass formatting a document?
Macropod:
Thanks for responding to my question so quickly! My info is in a .dos database. I can export it by field into an excel format. Should I give that a try with "mail merge"? (Gosh - this sounds fascinating and something I wouldn't have thought of!) "macropod" wrote: Hi Joyce, Probably the easiest way to do this is to run a Word mailmerge (possibly, just a Catalog/Directory merge if all you need is a formatted list) against your database, with the various mergefields formatted with either the character attributes or (preferably) Styles you want. -- Cheers macropod [MVP - Microsoft Word] "Joyce" wrote in message ... I want to format an entire document without having to point at all the various lines using Styles. Sample info below shows text & how I want to format the entire LENGTHY docment. Anyone have a solution? CLASSIFICATION1 (Bold, Box or Underline, Arial Black 12) Company Name1 (Bold, Arial 10) Location1/Phone (Normal or italic, Arial 10) Location2/Phone (Normal or italic, Arial 10) Company Name2 (Bold, Arial 10) Location/Phone (Normal or italic, Arial 10) This is a "Buyers' Guide" publication. I have 100 Classifications, 1 to 40 Companies per classification, and the companies can have 1 to 25 locations. The info comes from my database in a plain text file just as it's shown above. I need to format before publication. IS THIS DO-ABLE?? (Note: Identifiers can be added easily to the plain text file in the database to denote Classification, Company & Location lines when it's first prepared.) |
#4
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Mass formatting a document?
Hi Joyce,
An Excel file or a Word table should work fine as the data source. You'll need to make sure you have a separate field (column) for each Company Name, Location1/Phone and Location2/Phone entry. -- Cheers macropod [MVP - Microsoft Word] "Joyce" wrote in message ... Macropod: Thanks for responding to my question so quickly! My info is in a .dos database. I can export it by field into an excel format. Should I give that a try with "mail merge"? (Gosh - this sounds fascinating and something I wouldn't have thought of!) "macropod" wrote: Hi Joyce, Probably the easiest way to do this is to run a Word mailmerge (possibly, just a Catalog/Directory merge if all you need is a formatted list) against your database, with the various mergefields formatted with either the character attributes or (preferably) Styles you want. -- Cheers macropod [MVP - Microsoft Word] "Joyce" wrote in message ... I want to format an entire document without having to point at all the various lines using Styles. Sample info below shows text & how I want to format the entire LENGTHY docment. Anyone have a solution? CLASSIFICATION1 (Bold, Box or Underline, Arial Black 12) Company Name1 (Bold, Arial 10) Location1/Phone (Normal or italic, Arial 10) Location2/Phone (Normal or italic, Arial 10) Company Name2 (Bold, Arial 10) Location/Phone (Normal or italic, Arial 10) This is a "Buyers' Guide" publication. I have 100 Classifications, 1 to 40 Companies per classification, and the companies can have 1 to 25 locations. The info comes from my database in a plain text file just as it's shown above. I need to format before publication. IS THIS DO-ABLE?? (Note: Identifiers can be added easily to the plain text file in the database to denote Classification, Company & Location lines when it's first prepared.) |
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