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#1
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Find all cross-references and change color of text at once?
Hi Folks,
I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, |
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#2
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Find all cross-references and change color of text at once?
See http://sbarnhill.mvps.org/WordFAQs/F...References.htm.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, |
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#3
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Find all cross-references and change color of text at once?
See http://sbarnhill.mvps.org/WordFAQs/F...References.htm.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, |
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#4
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Find all cross-references and change color of text at once?
Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made.
woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . |
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#5
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made.
woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . |
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#6
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
I'm so glad that was helpful; since writing the article I have wondered if
it might actually prove useful. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . |
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#7
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
I'm so glad that was helpful; since writing the article I have wondered if it might actually prove useful. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . |
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#8
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
Hey Suzanne and others,
Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . |
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#9
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
Hey Suzanne and others,
Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . |
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#10
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
Did you also insert the \* Charformat switch? If not, the hyperlink will
revert upon being updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hey Suzanne and others, Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . |
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#11
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
Did you also insert the \* Charformat switch? If not, the hyperlink will revert upon being updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hey Suzanne and others, Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . |
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#12
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
Ok Suzanne, Gee you are swell,
Staying on topic--here's what I am doing Find syntax-^19 LINK copy \* Charformat to clipboard Replace syntax- ^& ^c blue font formatting Check wildcard box (Word 2000 on Vista 64BIT) find and replace all-won't find any Uncheck wild cards find and replace all-makes replacements, keeps the original result of field and also displays \* Charformat as such (after field toggled back to text) 1,250 \*Charformat So, as you can probably tell, I really do not know what I am doing (with fields anyway)! And I'm pushing the limits of Word (97 MB file 350 REFS, 150 LINKS lots pics but...backup often waiting for the crash) Off topic-is there anyway I can determine where I'm at relative to my 32MB text limit in Word 2000? (Before I lockup?) Thanks, I appreciate your prompt help and KNOWLEDGE! Jeff W. "Suzanne S. Barnhill" wrote: Did you also insert the \* Charformat switch? If not, the hyperlink will revert upon being updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hey Suzanne and others, Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . . |
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#13
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
Ok Suzanne, Gee you are swell,
Staying on topic--here's what I am doing Find syntax-^19 LINK copy \* Charformat to clipboard Replace syntax- ^& ^c blue font formatting Check wildcard box (Word 2000 on Vista 64BIT) find and replace all-won't find any Uncheck wild cards find and replace all-makes replacements, keeps the original result of field and also displays \* Charformat as such (after field toggled back to text) 1,250 \*Charformat So, as you can probably tell, I really do not know what I am doing (with fields anyway)! And I'm pushing the limits of Word (97 MB file 350 REFS, 150 LINKS lots pics but...backup often waiting for the crash) Off topic-is there anyway I can determine where I'm at relative to my 32MB text limit in Word 2000? (Before I lockup?) Thanks, I appreciate your prompt help and KNOWLEDGE! Jeff W. "Suzanne S. Barnhill" wrote: Did you also insert the \* Charformat switch? If not, the hyperlink will revert upon being updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hey Suzanne and others, Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . . |
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#14
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
For your REF fields, you should be able to follow the instructions in the
article, but I'm not really familiar with LINK fields, so I don't know what to tell you about those. The reason for the article is that REF fields, even when they are hyperlinks, don't have the blue+underline formatting that shows they are hyperlinks. HYPERLINK fields do (or at least can), so they don't usually cause problems. I don't know how LINK fields behave, and I don't know whether they will accept the \* Charformat switch. If the LINK field is one that ordinarily is formatted as a hyperlink, perhaps you can add the formatting with AutoFormat. Define the Hyperlink character style as desired, make sure that "Internet and network paths with hyperlinks" is checked on the AutoFormat tab of AutoCorrect Options, and then explicitly run AutoFormat over the document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Ok Suzanne, Gee you are swell, Staying on topic--here's what I am doing Find syntax-^19 LINK copy \* Charformat to clipboard Replace syntax- ^& ^c blue font formatting Check wildcard box (Word 2000 on Vista 64BIT) find and replace all-won't find any Uncheck wild cards find and replace all-makes replacements, keeps the original result of field and also displays \* Charformat as such (after field toggled back to text) 1,250 \*Charformat So, as you can probably tell, I really do not know what I am doing (with fields anyway)! And I'm pushing the limits of Word (97 MB file 350 REFS, 150 LINKS lots pics but...backup often waiting for the crash) Off topic-is there anyway I can determine where I'm at relative to my 32MB text limit in Word 2000? (Before I lockup?) Thanks, I appreciate your prompt help and KNOWLEDGE! Jeff W. "Suzanne S. Barnhill" wrote: Did you also insert the \* Charformat switch? If not, the hyperlink will revert upon being updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hey Suzanne and others, Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . . |
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#15
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
For your REF fields, you should be able to follow the instructions in the
article, but I'm not really familiar with LINK fields, so I don't know what to tell you about those. The reason for the article is that REF fields, even when they are hyperlinks, don't have the blue+underline formatting that shows they are hyperlinks. HYPERLINK fields do (or at least can), so they don't usually cause problems. I don't know how LINK fields behave, and I don't know whether they will accept the \* Charformat switch. If the LINK field is one that ordinarily is formatted as a hyperlink, perhaps you can add the formatting with AutoFormat. Define the Hyperlink character style as desired, make sure that "Internet and network paths with hyperlinks" is checked on the AutoFormat tab of AutoCorrect Options, and then explicitly run AutoFormat over the document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Ok Suzanne, Gee you are swell, Staying on topic--here's what I am doing Find syntax-^19 LINK copy \* Charformat to clipboard Replace syntax- ^& ^c blue font formatting Check wildcard box (Word 2000 on Vista 64BIT) find and replace all-won't find any Uncheck wild cards find and replace all-makes replacements, keeps the original result of field and also displays \* Charformat as such (after field toggled back to text) 1,250 \*Charformat So, as you can probably tell, I really do not know what I am doing (with fields anyway)! And I'm pushing the limits of Word (97 MB file 350 REFS, 150 LINKS lots pics but...backup often waiting for the crash) Off topic-is there anyway I can determine where I'm at relative to my 32MB text limit in Word 2000? (Before I lockup?) Thanks, I appreciate your prompt help and KNOWLEDGE! Jeff W. "Suzanne S. Barnhill" wrote: Did you also insert the \* Charformat switch? If not, the hyperlink will revert upon being updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hey Suzanne and others, Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . . |
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#16
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
Thanks again Suzanne
I looked into autocorrect as you mentioned, I'm not sure thats what I want to do, with respect :-) Do you know anywhere where I can find info on ^& ^c and ^19 used in the find and replace dialogue boxes? (used in your article, maybe a list?) I think I just have a little syntax problem with getting either \* charformat or \* mergeformat to go to the right place in the field when when doing a find|replace. My field code ends in " \a \t }" When I do a find | replace using ^& ^c in the replace dialogue (since I dont know anything about the ^ stuff I'll assume ^c means paste from clipboard?) after copying \* charformat to the clipboard. What I end up with after find|replace is: beginning to end .....\a \t } \*Charformat (in the field) and [some number]\*Charformat in the text when the field is toggled off. the \* Charformat is OUTSIDE THE "}" BRACKET. I think if I could tell the replace funct. it to replace \* Charformat inside the bracket it would work! But I dont know how. Is there a way to do this? Probably wearing out my welcome here...but I still appreciate the time and good help you have given me. I'm sensitive, let me down easy! Many thanks, Jeff W. "Suzanne S. Barnhill" wrote: For your REF fields, you should be able to follow the instructions in the article, but I'm not really familiar with LINK fields, so I don't know what to tell you about those. The reason for the article is that REF fields, even when they are hyperlinks, don't have the blue+underline formatting that shows they are hyperlinks. HYPERLINK fields do (or at least can), so they don't usually cause problems. I don't know how LINK fields behave, and I don't know whether they will accept the \* Charformat switch. If the LINK field is one that ordinarily is formatted as a hyperlink, perhaps you can add the formatting with AutoFormat. Define the Hyperlink character style as desired, make sure that "Internet and network paths with hyperlinks" is checked on the AutoFormat tab of AutoCorrect Options, and then explicitly run AutoFormat over the document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Ok Suzanne, Gee you are swell, Staying on topic--here's what I am doing Find syntax-^19 LINK copy \* Charformat to clipboard Replace syntax- ^& ^c blue font formatting Check wildcard box (Word 2000 on Vista 64BIT) find and replace all-won't find any Uncheck wild cards find and replace all-makes replacements, keeps the original result of field and also displays \* Charformat as such (after field toggled back to text) 1,250 \*Charformat So, as you can probably tell, I really do not know what I am doing (with fields anyway)! And I'm pushing the limits of Word (97 MB file 350 REFS, 150 LINKS lots pics but...backup often waiting for the crash) Off topic-is there anyway I can determine where I'm at relative to my 32MB text limit in Word 2000? (Before I lockup?) Thanks, I appreciate your prompt help and KNOWLEDGE! Jeff W. "Suzanne S. Barnhill" wrote: Did you also insert the \* Charformat switch? If not, the hyperlink will revert upon being updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hey Suzanne and others, Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . . . |
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#17
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
Thanks again Suzanne
I looked into autocorrect as you mentioned, I'm not sure thats what I want to do, with respect :-) Do you know anywhere where I can find info on ^& ^c and ^19 used in the find and replace dialogue boxes? (used in your article, maybe a list?) I think I just have a little syntax problem with getting either \* charformat or \* mergeformat to go to the right place in the field when when doing a find|replace. My field code ends in " \a \t }" When I do a find | replace using ^& ^c in the replace dialogue (since I dont know anything about the ^ stuff I'll assume ^c means paste from clipboard?) after copying \* charformat to the clipboard. What I end up with after find|replace is: beginning to end .....\a \t } \*Charformat (in the field) and [some number]\*Charformat in the text when the field is toggled off. the \* Charformat is OUTSIDE THE "}" BRACKET. I think if I could tell the replace funct. it to replace \* Charformat inside the bracket it would work! But I dont know how. Is there a way to do this? Probably wearing out my welcome here...but I still appreciate the time and good help you have given me. I'm sensitive, let me down easy! Many thanks, Jeff W. "Suzanne S. Barnhill" wrote: For your REF fields, you should be able to follow the instructions in the article, but I'm not really familiar with LINK fields, so I don't know what to tell you about those. The reason for the article is that REF fields, even when they are hyperlinks, don't have the blue+underline formatting that shows they are hyperlinks. HYPERLINK fields do (or at least can), so they don't usually cause problems. I don't know how LINK fields behave, and I don't know whether they will accept the \* Charformat switch. If the LINK field is one that ordinarily is formatted as a hyperlink, perhaps you can add the formatting with AutoFormat. Define the Hyperlink character style as desired, make sure that "Internet and network paths with hyperlinks" is checked on the AutoFormat tab of AutoCorrect Options, and then explicitly run AutoFormat over the document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Ok Suzanne, Gee you are swell, Staying on topic--here's what I am doing Find syntax-^19 LINK copy \* Charformat to clipboard Replace syntax- ^& ^c blue font formatting Check wildcard box (Word 2000 on Vista 64BIT) find and replace all-won't find any Uncheck wild cards find and replace all-makes replacements, keeps the original result of field and also displays \* Charformat as such (after field toggled back to text) 1,250 \*Charformat So, as you can probably tell, I really do not know what I am doing (with fields anyway)! And I'm pushing the limits of Word (97 MB file 350 REFS, 150 LINKS lots pics but...backup often waiting for the crash) Off topic-is there anyway I can determine where I'm at relative to my 32MB text limit in Word 2000? (Before I lockup?) Thanks, I appreciate your prompt help and KNOWLEDGE! Jeff W. "Suzanne S. Barnhill" wrote: Did you also insert the \* Charformat switch? If not, the hyperlink will revert upon being updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hey Suzanne and others, Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . . . |
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#18
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
If you use a "Find what" syntax that selects the entire field, then you
cannot insert \* Charformat inside the field. The only way you can do that is by searching for text within the field code (which doesn't select the entire field). This may not be practical in your case. The special codes used in Find and Replace are inserted by clicking the list you get when you expand the dialog with More and click on Special. The items available vary depending on whether or not you are using wildcards. There is at least a partial list at http://www.gmayor.com/replace_using_wildcards.htm, and the KB article WD97: Control Codes to Use with Find and Replace (Edit Menu) at http://support.microsoft.com/?kbid=197855, though retired, is still available. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Thanks again Suzanne I looked into autocorrect as you mentioned, I'm not sure thats what I want to do, with respect :-) Do you know anywhere where I can find info on ^& ^c and ^19 used in the find and replace dialogue boxes? (used in your article, maybe a list?) I think I just have a little syntax problem with getting either \* charformat or \* mergeformat to go to the right place in the field when when doing a find|replace. My field code ends in " \a \t }" When I do a find | replace using ^& ^c in the replace dialogue (since I dont know anything about the ^ stuff I'll assume ^c means paste from clipboard?) after copying \* charformat to the clipboard. What I end up with after find|replace is: beginning to end .....\a \t } \*Charformat (in the field) and [some number]\*Charformat in the text when the field is toggled off. the \* Charformat is OUTSIDE THE "}" BRACKET. I think if I could tell the replace funct. it to replace \* Charformat inside the bracket it would work! But I dont know how. Is there a way to do this? Probably wearing out my welcome here...but I still appreciate the time and good help you have given me. I'm sensitive, let me down easy! Many thanks, Jeff W. "Suzanne S. Barnhill" wrote: For your REF fields, you should be able to follow the instructions in the article, but I'm not really familiar with LINK fields, so I don't know what to tell you about those. The reason for the article is that REF fields, even when they are hyperlinks, don't have the blue+underline formatting that shows they are hyperlinks. HYPERLINK fields do (or at least can), so they don't usually cause problems. I don't know how LINK fields behave, and I don't know whether they will accept the \* Charformat switch. If the LINK field is one that ordinarily is formatted as a hyperlink, perhaps you can add the formatting with AutoFormat. Define the Hyperlink character style as desired, make sure that "Internet and network paths with hyperlinks" is checked on the AutoFormat tab of AutoCorrect Options, and then explicitly run AutoFormat over the document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Ok Suzanne, Gee you are swell, Staying on topic--here's what I am doing Find syntax-^19 LINK copy \* Charformat to clipboard Replace syntax- ^& ^c blue font formatting Check wildcard box (Word 2000 on Vista 64BIT) find and replace all-won't find any Uncheck wild cards find and replace all-makes replacements, keeps the original result of field and also displays \* Charformat as such (after field toggled back to text) 1,250 \*Charformat So, as you can probably tell, I really do not know what I am doing (with fields anyway)! And I'm pushing the limits of Word (97 MB file 350 REFS, 150 LINKS lots pics but...backup often waiting for the crash) Off topic-is there anyway I can determine where I'm at relative to my 32MB text limit in Word 2000? (Before I lockup?) Thanks, I appreciate your prompt help and KNOWLEDGE! Jeff W. "Suzanne S. Barnhill" wrote: Did you also insert the \* Charformat switch? If not, the hyperlink will revert upon being updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hey Suzanne and others, Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . . . |
|
#19
Posted to microsoft.public.word.docmanagement
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Find all cross-references and change color of text at once?
If you use a "Find what" syntax that selects the entire field, then you
cannot insert \* Charformat inside the field. The only way you can do that is by searching for text within the field code (which doesn't select the entire field). This may not be practical in your case. The special codes used in Find and Replace are inserted by clicking the list you get when you expand the dialog with More and click on Special. The items available vary depending on whether or not you are using wildcards. There is at least a partial list at http://www.gmayor.com/replace_using_wildcards.htm, and the KB article WD97: Control Codes to Use with Find and Replace (Edit Menu) at http://support.microsoft.com/?kbid=197855, though retired, is still available. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Thanks again Suzanne I looked into autocorrect as you mentioned, I'm not sure thats what I want to do, with respect :-) Do you know anywhere where I can find info on ^& ^c and ^19 used in the find and replace dialogue boxes? (used in your article, maybe a list?) I think I just have a little syntax problem with getting either \* charformat or \* mergeformat to go to the right place in the field when when doing a find|replace. My field code ends in " \a \t }" When I do a find | replace using ^& ^c in the replace dialogue (since I dont know anything about the ^ stuff I'll assume ^c means paste from clipboard?) after copying \* charformat to the clipboard. What I end up with after find|replace is: beginning to end .....\a \t } \*Charformat (in the field) and [some number]\*Charformat in the text when the field is toggled off. the \* Charformat is OUTSIDE THE "}" BRACKET. I think if I could tell the replace funct. it to replace \* Charformat inside the bracket it would work! But I dont know how. Is there a way to do this? Probably wearing out my welcome here...but I still appreciate the time and good help you have given me. I'm sensitive, let me down easy! Many thanks, Jeff W. "Suzanne S. Barnhill" wrote: For your REF fields, you should be able to follow the instructions in the article, but I'm not really familiar with LINK fields, so I don't know what to tell you about those. The reason for the article is that REF fields, even when they are hyperlinks, don't have the blue+underline formatting that shows they are hyperlinks. HYPERLINK fields do (or at least can), so they don't usually cause problems. I don't know how LINK fields behave, and I don't know whether they will accept the \* Charformat switch. If the LINK field is one that ordinarily is formatted as a hyperlink, perhaps you can add the formatting with AutoFormat. Define the Hyperlink character style as desired, make sure that "Internet and network paths with hyperlinks" is checked on the AutoFormat tab of AutoCorrect Options, and then explicitly run AutoFormat over the document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Ok Suzanne, Gee you are swell, Staying on topic--here's what I am doing Find syntax-^19 LINK copy \* Charformat to clipboard Replace syntax- ^& ^c blue font formatting Check wildcard box (Word 2000 on Vista 64BIT) find and replace all-won't find any Uncheck wild cards find and replace all-makes replacements, keeps the original result of field and also displays \* Charformat as such (after field toggled back to text) 1,250 \*Charformat So, as you can probably tell, I really do not know what I am doing (with fields anyway)! And I'm pushing the limits of Word (97 MB file 350 REFS, 150 LINKS lots pics but...backup often waiting for the crash) Off topic-is there anyway I can determine where I'm at relative to my 32MB text limit in Word 2000? (Before I lockup?) Thanks, I appreciate your prompt help and KNOWLEDGE! Jeff W. "Suzanne S. Barnhill" wrote: Did you also insert the \* Charformat switch? If not, the hyperlink will revert upon being updated. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hey Suzanne and others, Thank you again. I have noticed a behavior that I can't quite figure out. I'm doing a find|replace as your article describes, specifically: find| ^19 LINK replace| blue text This works just fine, the text turns blue. However, when I save the file, then reopen it later, the blue text is now black, why? But when I toggle the field, the field code is blue. How do I preserve the formatting so when I reopen the file the text is still blue? Thanks for your help, Woodis "woodis" wrote: Thanks Suzanne, worked perfectly, about 350 REF and 150 LINK replacements made. woodis. "Suzanne S. Barnhill" wrote: See http://sbarnhill.mvps.org/WordFAQs/F...References.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "woodis" wrote in message ... Hi Folks, I'm using Word 2000 and have a 200 page document that has many cross-references to Table Nos. (heading number, full context) and many links to Excel cells (paste special|paste link|unformatted text) in other files. All my text is black, and I would like to automatically find the noted fields and format the text with, say blue, so the cross-references and links standout for editing purposes. Is there any way to do this without spending a couple hours doing it manually? I appreciate any insight on this, Cheers, . . . |
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