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#1
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Track Changes Authors
I have a document that has been edited by a number of different users
(external and internal) with all changes highlighted using track changes. I want to email the document to someone but do not want them to see the different users who have edited the document (even when they have screen tips checked in view). Is there a way this can be done? |
#2
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Hi Jules
No, that's not psosible. If you leave the tracked changes in the document, then anyone can see who made the change and when. You can't edit that information. Alternatively, if you accept or reject all the tracked changes, then the tracked changes are removed from the document. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Jules" wrote in message ... I have a document that has been edited by a number of different users (external and internal) with all changes highlighted using track changes. I want to email the document to someone but do not want them to see the different users who have edited the document (even when they have screen tips checked in view). Is there a way this can be done? |
#3
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Hi Jules,
If it's just the names of the reviewers you want to change/hide, you can save as HTML (or XML/WordProcessingML in Word2003), open the file as a text file, and change the names of the reviewers (look for "cite=" in HTML, or "aml:author=" in XML) to "Anonymous" or something like that. You can do the same in RTF if you're more familiar with that format. The names will be lost for good (or bad), though. Regards, Klaus "Jules" wrote: I have a document that has been edited by a number of different users (external and internal) with all changes highlighted using track changes. I want to email the document to someone but do not want them to see the different users who have edited the document (even when they have screen tips checked in view). Is there a way this can be done? |
#4
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thanks, I'll give this a try.
"Klaus Linke" wrote: Hi Jules, If it's just the names of the reviewers you want to change/hide, you can save as HTML (or XML/WordProcessingML in Word2003), open the file as a text file, and change the names of the reviewers (look for "cite=" in HTML, or "aml:author=" in XML) to "Anonymous" or something like that. You can do the same in RTF if you're more familiar with that format. The names will be lost for good (or bad), though. Regards, Klaus "Jules" wrote: I have a document that has been edited by a number of different users (external and internal) with all changes highlighted using track changes. I want to email the document to someone but do not want them to see the different users who have edited the document (even when they have screen tips checked in view). Is there a way this can be done? |
#5
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If you have Word 2002 or Word 2003 then go to Tools/Options/Security
and turn on "Remove personal information on save". This will remove the author names. Note the Tracked Changes and Comments will still be present in the file however they will be referenced as "Author" instead of the individual author names. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Jules" wrote in message ... I have a document that has been edited by a number of different users (external and internal) with all changes highlighted using track changes. I want to email the document to someone but do not want them to see the different users who have edited the document (even when they have screen tips checked in view). Is there a way this can be done? |
#6
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Hi Beth,
Oops, didn't know *that*. Thanks! I thought the tracked changes would be removed altogether... Regards, Klaus "Beth Melton" wrote: If you have Word 2002 or Word 2003 then go to Tools/Options/Security and turn on "Remove personal information on save". This will remove the author names. Note the Tracked Changes and Comments will still be present in the file however they will be referenced as "Author" instead of the individual author names. |
#7
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That's one I found the hard way since it's titled "Remove personal
information from file properties on save" in Word 2003 during the beta. I thought it would remove file properties only - not all Authors! Oh well, at least I learned something I could pass on to someone else. :-) -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Klaus Linke" wrote in message ... Hi Beth, Oops, didn't know *that*. Thanks! I thought the tracked changes would be removed altogether... Regards, Klaus "Beth Melton" wrote: If you have Word 2002 or Word 2003 then go to Tools/Options/Security and turn on "Remove personal information on save". This will remove the author names. Note the Tracked Changes and Comments will still be present in the file however they will be referenced as "Author" instead of the individual author names. |
#8
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Klaus, Beth
I knew about Klaus's way, but I hadn't tested it enough to feel comfortable about recommending it. And I'd forgotten about Beth's way, but I'll now add it to my web page about track changes. Cheers Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Beth Melton" wrote in message ... That's one I found the hard way since it's titled "Remove personal information from file properties on save" in Word 2003 during the beta. I thought it would remove file properties only - not all Authors! Oh well, at least I learned something I could pass on to someone else. :-) -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Klaus Linke" wrote in message ... Hi Beth, Oops, didn't know *that*. Thanks! I thought the tracked changes would be removed altogether... Regards, Klaus "Beth Melton" wrote: If you have Word 2002 or Word 2003 then go to Tools/Options/Security and turn on "Remove personal information on save". This will remove the author names. Note the Tracked Changes and Comments will still be present in the file however they will be referenced as "Author" instead of the individual author names. |
#9
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thanks Beth, we have Word 2000 at the moment and have used Klaus' way of
removing/changing the author names. When we upgrade again we will be able to use the faster way. thanks. "Beth Melton" wrote: If you have Word 2002 or Word 2003 then go to Tools/Options/Security and turn on "Remove personal information on save". This will remove the author names. Note the Tracked Changes and Comments will still be present in the file however they will be referenced as "Author" instead of the individual author names. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Jules" wrote in message ... I have a document that has been edited by a number of different users (external and internal) with all changes highlighted using track changes. I want to email the document to someone but do not want them to see the different users who have edited the document (even when they have screen tips checked in view). Is there a way this can be done? |
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