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#1
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heading highlighting not appearing in TOC
When saving/closing/then reopening a Word 2007 file, the heading highlighting
that was pulled into the updated TOC before closing the file no longer appears when the file reopens. Is there a way to force the newly opened file to display the highlighting in the TOC without requiring the user to choose to update the TOC? We want the TOC to be a quick visual alert to users where they need to make changes within the document. Ideas to accomplish this would be welcome. |
#2
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heading highlighting not appearing in TOC
Whether or not a field is shaded depends on the "Field shading" setting:
Always, Never, or When selected. In Word 2007, find this setting at Office Button | Word Options | Advanced: Show document content. The setting on your machine, however, will have no effect on the setting on others' machines. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "cayce" wrote in message ... When saving/closing/then reopening a Word 2007 file, the heading highlighting that was pulled into the updated TOC before closing the file no longer appears when the file reopens. Is there a way to force the newly opened file to display the highlighting in the TOC without requiring the user to choose to update the TOC? We want the TOC to be a quick visual alert to users where they need to make changes within the document. Ideas to accomplish this would be welcome. |
#3
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heading highlighting not appearing in TOC
Suzanne:
I might not have been clear. I am speaking of applying yellow highlighting to the words in a heading. Then, when the TOC is updated, those same words are yellow highlighted in the TOC. (I already have field shading turned on to always.) What is happening is that when the file is later reopened, the TOC no longer displays the yellow highlighting. Any way to make the TOC retain this would be most helpful. "Suzanne S. Barnhill" wrote: Whether or not a field is shaded depends on the "Field shading" setting: Always, Never, or When selected. In Word 2007, find this setting at Office Button | Word Options | Advanced: Show document content. The setting on your machine, however, will have no effect on the setting on others' machines. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "cayce" wrote in message ... When saving/closing/then reopening a Word 2007 file, the heading highlighting that was pulled into the updated TOC before closing the file no longer appears when the file reopens. Is there a way to force the newly opened file to display the highlighting in the TOC without requiring the user to choose to update the TOC? We want the TOC to be a quick visual alert to users where they need to make changes within the document. Ideas to accomplish this would be welcome. |
#4
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heading highlighting not appearing in TOC
The TOC should reflect any direct font formatting in the headings, but it
may be that highlighting is not considered font formatting (it's not applied from the Font dialog). If, instead of highlighting, you applied shading to the text, I think that might work. Use Format | Borders and Shading. On the shading tab, choose some shade of yellow and make sure "Apply to" is set to "Selected text." You can also define a character style that applies the desired shading color. See also http://gregmaxey.mvps.org/Highlighter.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "cayce" wrote in message ... Suzanne: I might not have been clear. I am speaking of applying yellow highlighting to the words in a heading. Then, when the TOC is updated, those same words are yellow highlighted in the TOC. (I already have field shading turned on to always.) What is happening is that when the file is later reopened, the TOC no longer displays the yellow highlighting. Any way to make the TOC retain this would be most helpful. "Suzanne S. Barnhill" wrote: Whether or not a field is shaded depends on the "Field shading" setting: Always, Never, or When selected. In Word 2007, find this setting at Office Button | Word Options | Advanced: Show document content. The setting on your machine, however, will have no effect on the setting on others' machines. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "cayce" wrote in message ... When saving/closing/then reopening a Word 2007 file, the heading highlighting that was pulled into the updated TOC before closing the file no longer appears when the file reopens. Is there a way to force the newly opened file to display the highlighting in the TOC without requiring the user to choose to update the TOC? We want the TOC to be a quick visual alert to users where they need to make changes within the document. Ideas to accomplish this would be welcome. |
#5
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heading highlighting not appearing in TOC
OK Suzanne. Applying highlighting seems to be a bit of a special case. I have
noticed too that after I have highlightied something, then use the F4 repeat last commmand, it does not repeat. Thanks for the suggestions. Bottom line, the engineers here will likely find turning off the borders/shading steps more than they want to deal with. I'm sticking with highlighting. thanks again. "Suzanne S. Barnhill" wrote: The TOC should reflect any direct font formatting in the headings, but it may be that highlighting is not considered font formatting (it's not applied from the Font dialog). If, instead of highlighting, you applied shading to the text, I think that might work. Use Format | Borders and Shading. On the shading tab, choose some shade of yellow and make sure "Apply to" is set to "Selected text." You can also define a character style that applies the desired shading color. See also http://gregmaxey.mvps.org/Highlighter.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "cayce" wrote in message ... Suzanne: I might not have been clear. I am speaking of applying yellow highlighting to the words in a heading. Then, when the TOC is updated, those same words are yellow highlighted in the TOC. (I already have field shading turned on to always.) What is happening is that when the file is later reopened, the TOC no longer displays the yellow highlighting. Any way to make the TOC retain this would be most helpful. "Suzanne S. Barnhill" wrote: Whether or not a field is shaded depends on the "Field shading" setting: Always, Never, or When selected. In Word 2007, find this setting at Office Button | Word Options | Advanced: Show document content. The setting on your machine, however, will have no effect on the setting on others' machines. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "cayce" wrote in message ... When saving/closing/then reopening a Word 2007 file, the heading highlighting that was pulled into the updated TOC before closing the file no longer appears when the file reopens. Is there a way to force the newly opened file to display the highlighting in the TOC without requiring the user to choose to update the TOC? We want the TOC to be a quick visual alert to users where they need to make changes within the document. Ideas to accomplish this would be welcome. |
#6
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heading highlighting not appearing in TOC
It is true that highlighting is something special and you cannot remove it
with Ctrl+Spacebar or Ctrl+Q that can be used to clear direct font and paragraph formatting. However, I can highlight text in headings, create a TOC in which the highlight is reflected, save and close the document - and the highlight is still there when reopening. This is true in both Word 2003 (English version) and Word 2007 (Danish version). In templates, I have used highlight in headings included in TOCs many times and I have never experienced the problem with disappearing highlight. Have you seen/tested the behavior in other documents too? Do the users have any macros installed? There could be something in a macro stripping the TOC for highlight when a document opens (e.g. an AutoOpen macro). There is an option that can be used to turn off the display of highlight (Office button Word Options Display category Show highlighter marks) but since the highlight is only missing in the TOC and not the in headings and since you can bring it back simply by updating the TOC, that option cannot be the culprit. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "cayce" wrote: OK Suzanne. Applying highlighting seems to be a bit of a special case. I have noticed too that after I have highlightied something, then use the F4 repeat last commmand, it does not repeat. Thanks for the suggestions. Bottom line, the engineers here will likely find turning off the borders/shading steps more than they want to deal with. I'm sticking with highlighting. thanks again. "Suzanne S. Barnhill" wrote: The TOC should reflect any direct font formatting in the headings, but it may be that highlighting is not considered font formatting (it's not applied from the Font dialog). If, instead of highlighting, you applied shading to the text, I think that might work. Use Format | Borders and Shading. On the shading tab, choose some shade of yellow and make sure "Apply to" is set to "Selected text." You can also define a character style that applies the desired shading color. See also http://gregmaxey.mvps.org/Highlighter.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "cayce" wrote in message ... Suzanne: I might not have been clear. I am speaking of applying yellow highlighting to the words in a heading. Then, when the TOC is updated, those same words are yellow highlighted in the TOC. (I already have field shading turned on to always.) What is happening is that when the file is later reopened, the TOC no longer displays the yellow highlighting. Any way to make the TOC retain this would be most helpful. "Suzanne S. Barnhill" wrote: Whether or not a field is shaded depends on the "Field shading" setting: Always, Never, or When selected. In Word 2007, find this setting at Office Button | Word Options | Advanced: Show document content. The setting on your machine, however, will have no effect on the setting on others' machines. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "cayce" wrote in message ... When saving/closing/then reopening a Word 2007 file, the heading highlighting that was pulled into the updated TOC before closing the file no longer appears when the file reopens. Is there a way to force the newly opened file to display the highlighting in the TOC without requiring the user to choose to update the TOC? We want the TOC to be a quick visual alert to users where they need to make changes within the document. Ideas to accomplish this would be welcome. |
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