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Adding Section Designators to TOC Page Numbers



 
 
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  #1  
Old October 10th 12, 06:04 PM
ktkeith ktkeith is offline
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First recorded activity by WordBanter: Dec 2010
Posts: 1
Default Adding Section Designators to TOC Page Numbers

I am trying to create a TOC with custom formatting.

The document has a number of separate sections, such as Appendices, that have their own page numbering set off by a section designator (for instance, Appendix A pages are numbered "A-1, A-2, A-3 . . ."; Appendix B pages are "B-1, B-2, B-3 . . ."). This is handled by simply putting the page numbering in a footer and typing the section designator ("A-", "B-", "C-", etc.) before the page number code; the section designator appears on every page of that section, and the page number follows it.

But those designators should also be reflected in the TOC page numbering, to indicate, for instance, which "page 5" a certain entry appears on, since there are multiple page 5s. There doesn't seem to be a way to format the TOC to include such designators. Or is there?

I would like the TOC to look something like this:

Action Items . . . . . . . . . . . . . 3
Strategy . . . . . . . . . . . . . . . . 4
Roll-Out . . . . . . . . . . . . . . . . 5
Policies . . . . . . . . . . . . . . A-3
Procedures . . . . . . . . . . . . . A-4
Branding . . . . . . . . . . . . . . B-4
etc.

A standard TOC automatically includes the entrywords and page numbers; you can set it to include the dot leader before the page numbers, or not. But there seems to be no way to get it to include the section designators (like "A-" and "B-" above).

I know there are TOC switches ("field codes") you can use for formatting, but they mostly don't add content. There is an \s switch that will include chapter *numbers*, if the chapters are sequentially numbered and designated as such. But that's not the case here; I want arbitrary section designator codes that are not numbers and not chapter titles. There seems to be no switch for that.

Any suggestions?

Thanks.

Last edited by ktkeith : October 10th 12 at 06:08 PM. Reason: Still wrong formatting.
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  #2  
Old October 11th 12, 11:03 AM posted to microsoft.public.word.formatting.longdocs
Lisa Wilke-Thissen
external usenet poster
 
Posts: 123
Default Adding Section Designators to TOC Page Numbers

Hi,

(for instance, Appendix A pages are numbered
"A-1, A-2, A-3 . . ."; Appendix B pages are
"B-1, B-2, B-3 . . ."). This is handled by simply
putting the page numbering in a footer and typing
the section designator ("A-", "B-", "C-", etc.) before
the page number code; the section designator
appears on every page of that section, and the page
number follows it.


But those designators should also be reflected in
the TOC page numbering,


the only way is to include chapter number into page numbering (Format |
Page Numbers ...). Then chapter numbers also will be shown in the TOC.
So you have to use one of the built-in Headings as Appendix headings,
numbered A, B, C,...

--
Cheers
Lisa [MS MVP Word]


  #3  
Old October 13th 12, 12:24 AM posted to microsoft.public.word.formatting.longdocs
Suzanne S. Barnhill[_3_]
external usenet poster
 
Posts: 52
Default Adding Section Designators to TOC Page Numbers

As Lisa says, you have to use the "Include chapter number" feature in the
Page Number Format dialog. See
http://word.mvps.org/FAQs/Numbering/ChapterNumber.htm.

"ktkeith" wrote in message ...


I am trying to create a TOC with custom formatting.

The document has a number of separate sections, such as Appendices, that
have their own page numbering set off by a section designator (for
instance, Appendix A pages are numbered "A-1, A-2, A-3 . . ."; Appendix
B pages are "B-1, B-2, B-3 . . ."). This is handled by simply putting
the page numbering in a footer and typing the section designator ("A-",
"B-", "C-", etc.) before the page number code; the section designator
appears on every page of that section, and the page number follows it.

But those designators should also be reflected in the TOC page
numbering, to indicate, for instance, which "page 5" a certain entry
appears on, since there are multiple page 5s. There doesn't seem to be a
way to format the TOC to include such designators. Or is there?

I would like the TOC to look something like this:

Action Items . . . . . . . . . . . . . 3
Strategy . . . . . . . . . . . . . . . . 4
Roll-Out . . . . . . . . . . . . . . . . 5
Policies . . . . . . . . . . . . . . A-3
Procedures . . . . . . . . . . . . . A-4
Branding . . . . . . . . . . . . . . B-4
etc.

A standard TOC automatically includes the entrywords and page numbers;
you can set it to include the dot leader before the page numbers, or
not. But there seems to be no way to get it to include the section
designators (like "A-" and "B-" above).

I know there are TOC switches ("field codes") you can use for
formatting, but they mostly don't add content. There is an \s switch
that will include chapter *numbers*, if the chapters are sequentially
numbered and designated as such. But that's not the case here; I want
arbitrary section designator codes that are not numbers and not chapter
titles. There seems to be no switch for that.

Any suggestions?

Thanks.




--
ktkeith

 




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