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Creating Own Templates
When I create my own template in Word (2003), I type the document , click
Save, name the file and change the document type to Document Template, I then choose the Save In location to My Documents or Desktop. (I never save in default Templates folder). I was always taught that once you create a template it cannot be amended unless you use it to open a new document and save the changes as a new file name and then delete the original. However I have found a contradiction to this. If I open the document directly from the shortcut on the desktop or from My documents, it behaves exactly like a template and opens a new Document1, so the template remains intact. However, if I open Word 2003 and click FileOpen and open the file from the Open Dialog box, the template itself opens and any changes made and saved are made to the template itself. Why does this happen - Is it because I haven't saved it in the templates folder, or is there a setting I need to change on my computer to stop this happening? Hope this makes sense Many thanks Juliet |
#2
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Creating Own Templates
Asnwers in-line...
ruudi bear wrote: When I create my own template in Word (2003), I type the document , click Save, name the file and change the document type to Document Template, I then choose the Save In location to My Documents or Desktop. (I never save in default Templates folder). I was always taught that once you create a template it cannot be amended unless you use it to open a new document and save the changes as a new file name and then delete the original. However I have found a contradiction to this. Of course, because that was never true. You have always been able to edit templates. If I open the document directly from the shortcut on the desktop or from My documents, it behaves exactly like a template and opens a new Document1, so the template remains intact. However, if I open Word 2003 and click FileOpen and open the file from the Open Dialog box, the template itself opens and any changes made and saved are made to the template itself. Why does this happen - Is it because I haven't saved it in the templates folder, or is there a setting I need to change on my computer to stop this happening? No, nothing like that. You can open and edit a template in any folder, including the Templates folder. When you double-click any icon on the desktop or in the Windows Explorer (My Documents) window, Windows does a "default" action. For documents, the default action is "Open"; for templates, the default action is "New" (that is, base a new document on the template). But you can right-click the icon and choose any of the other actions. If you right-click a template icon and choose Open, it will open in Word just like using the File Open command. The only things "magic" about the Templates folder are (1) Word automatically opens the dialog to that folder when you use File New or when you save a template (and Word 2007 doesn't even do that); and (2) the Templates folder is one of several "trusted locations" where files containing macros are allowed to run (assuming macro security is set properly). Other than that, it's just another folder. Hope this makes sense Many thanks Juliet -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Creating Own Templates
makes perfect sense - thanks
Juliet "Jay Freedman" wrote: Asnwers in-line... ruudi bear wrote: When I create my own template in Word (2003), I type the document , click Save, name the file and change the document type to Document Template, I then choose the Save In location to My Documents or Desktop. (I never save in default Templates folder). I was always taught that once you create a template it cannot be amended unless you use it to open a new document and save the changes as a new file name and then delete the original. However I have found a contradiction to this. Of course, because that was never true. You have always been able to edit templates. If I open the document directly from the shortcut on the desktop or from My documents, it behaves exactly like a template and opens a new Document1, so the template remains intact. However, if I open Word 2003 and click FileOpen and open the file from the Open Dialog box, the template itself opens and any changes made and saved are made to the template itself. Why does this happen - Is it because I haven't saved it in the templates folder, or is there a setting I need to change on my computer to stop this happening? No, nothing like that. You can open and edit a template in any folder, including the Templates folder. When you double-click any icon on the desktop or in the Windows Explorer (My Documents) window, Windows does a "default" action. For documents, the default action is "Open"; for templates, the default action is "New" (that is, base a new document on the template). But you can right-click the icon and choose any of the other actions. If you right-click a template icon and choose Open, it will open in Word just like using the File Open command. The only things "magic" about the Templates folder are (1) Word automatically opens the dialog to that folder when you use File New or when you save a template (and Word 2007 doesn't even do that); and (2) the Templates folder is one of several "trusted locations" where files containing macros are allowed to run (assuming macro security is set properly). Other than that, it's just another folder. Hope this makes sense Many thanks Juliet -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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