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#1
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list not available in Data source
I am using mail merge to merge a word letter with a table in Access. I
select the data source and want to filter some records. When I select the dropdown list the option all. blanks etc are there. Sometimes I get a listing of teh individual data that is in the record and sometimes not. for example one colume has post code and I have only 3 different codes repeated many times. They dont appear for some reason. I have checked to make sure teh reckords are not filtered in Access and checked teh data types etc. Just cant explain why it works in some data sources and not in others. Any ideas folks??? |
#2
Posted to microsoft.public.word.mailmerge.fields
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list not available in Data source
Perhaps I can explain that a little clearer
I have an access database as a data source, when I try to filter the data by using the dropdown list on the header row of the data source it sometimes gives me the data that is in the fileld. ie I have one column of data for post code. There are four possible codes and I can select any one and it filters the records according to the selected code. However I dont always get this listing!!! I can go into advanced and filter it in there but why do I get thelisting for some fields and not for others???? "Mairtin" wrote: I am using mail merge to merge a word letter with a table in Access. I select the data source and want to filter some records. When I select the dropdown list the option all. blanks etc are there. Sometimes I get a listing of teh individual data that is in the record and sometimes not. for example one colume has post code and I have only 3 different codes repeated many times. They dont appear for some reason. I have checked to make sure teh reckords are not filtered in Access and checked teh data types etc. Just cant explain why it works in some data sources and not in others. Any ideas folks??? |
#3
Posted to microsoft.public.word.mailmerge.fields
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list not available in Data source
I would always use the database application to manipulate data; not a word
processor. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Mairtin" wrote in message ... Perhaps I can explain that a little clearer I have an access database as a data source, when I try to filter the data by using the dropdown list on the header row of the data source it sometimes gives me the data that is in the fileld. ie I have one column of data for post code. There are four possible codes and I can select any one and it filters the records according to the selected code. However I dont always get this listing!!! I can go into advanced and filter it in there but why do I get thelisting for some fields and not for others???? "Mairtin" wrote: I am using mail merge to merge a word letter with a table in Access. I select the data source and want to filter some records. When I select the dropdown list the option all. blanks etc are there. Sometimes I get a listing of teh individual data that is in the record and sometimes not. for example one colume has post code and I have only 3 different codes repeated many times. They dont appear for some reason. I have checked to make sure teh reckords are not filtered in Access and checked teh data types etc. Just cant explain why it works in some data sources and not in others. Any ideas folks??? |
#4
Posted to microsoft.public.word.mailmerge.fields
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list not available in Data source
thanks Doug I would agree only that i am an It trainer and have to explain
this to students. My colleagues are also puzzled and they are all MOS Masters!!! I would use the advanced filtering options but it just puzzles me!!! Any ideas??? "Doug Robbins - Word MVP" wrote: I would always use the database application to manipulate data; not a word processor. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Mairtin" wrote in message ... Perhaps I can explain that a little clearer I have an access database as a data source, when I try to filter the data by using the dropdown list on the header row of the data source it sometimes gives me the data that is in the fileld. ie I have one column of data for post code. There are four possible codes and I can select any one and it filters the records according to the selected code. However I dont always get this listing!!! I can go into advanced and filter it in there but why do I get thelisting for some fields and not for others???? "Mairtin" wrote: I am using mail merge to merge a word letter with a table in Access. I select the data source and want to filter some records. When I select the dropdown list the option all. blanks etc are there. Sometimes I get a listing of teh individual data that is in the record and sometimes not. for example one colume has post code and I have only 3 different codes repeated many times. They dont appear for some reason. I have checked to make sure teh reckords are not filtered in Access and checked teh data types etc. Just cant explain why it works in some data sources and not in others. Any ideas folks??? |
#5
Posted to microsoft.public.word.mailmerge.fields
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list not available in Data source
I /think/ the essence of it is that if there are 1 to 10 different values in
the list, Word will display the values in the drop-down and let the user select one of them. If there are 11 or more values, Word doesn't display any of them. It doesn't display the 10 most frequent ones; it just doesn't display any of them. It could well be more complicated than that, but that's what a quick look suggests. MOS Masters? Peter Jamieson "Mairtin" wrote in message ... thanks Doug I would agree only that i am an It trainer and have to explain this to students. My colleagues are also puzzled and they are all MOS Masters!!! I would use the advanced filtering options but it just puzzles me!!! Any ideas??? "Doug Robbins - Word MVP" wrote: I would always use the database application to manipulate data; not a word processor. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Mairtin" wrote in message ... Perhaps I can explain that a little clearer I have an access database as a data source, when I try to filter the data by using the dropdown list on the header row of the data source it sometimes gives me the data that is in the fileld. ie I have one column of data for post code. There are four possible codes and I can select any one and it filters the records according to the selected code. However I dont always get this listing!!! I can go into advanced and filter it in there but why do I get thelisting for some fields and not for others???? "Mairtin" wrote: I am using mail merge to merge a word letter with a table in Access. I select the data source and want to filter some records. When I select the dropdown list the option all. blanks etc are there. Sometimes I get a listing of teh individual data that is in the record and sometimes not. for example one colume has post code and I have only 3 different codes repeated many times. They dont appear for some reason. I have checked to make sure teh reckords are not filtered in Access and checked teh data types etc. Just cant explain why it works in some data sources and not in others. Any ideas folks??? |
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