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#1
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Changing Track Changes defaults
In her track changes FAQ Shauna Kelly says "By default, Word shows my text
using the "Final Showing Markup" setting." Is it possible to change this setting, and have Track Changes open in, say, "Final" rather than "Final Showing Markup." -- Wallace |
#2
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Changing Track Changes defaults
May I ask why you want to change the default? It is a security setting
and by changing it you are only changing it for your computer - not the document. So if you send a document to someone else that contains tracked changes then they will see them. Although it may save two clicks to change the view from Final Showing Markup, modifying this security option can also prevent you from realizing there are Tracked Changes in documents and you could inadvertently email or publish a document containing tracked changes. Not to mention you could miss out on documents others send you that contain tracked changes - some of them can be pretty interesting. ;-) Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Wallace" wrote in message ... In her track changes FAQ Shauna Kelly says "By default, Word shows my text using the "Final Showing Markup" setting." Is it possible to change this setting, and have Track Changes open in, say, "Final" rather than "Final Showing Markup." -- Wallace |
#3
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Changing Track Changes defaults
Yes. You can add an AutoOpen macro which will change the document to
Final form as it opens. Sub AutoOpen() 'Change Tracked Changes to Final View With ActiveWindow.View .ShowRevisionsAndComments = False .RevisionsView = wdRevisionsViewFinal End With End Sub If you want this to happen with all documents, then add the AutoOpen macro to your Normal.dot template. If you want it to happen to only this particular document, then you will need to add it to the This Document module. If you have your security levels set to high, then you will need to adjust your security setting down to medium so you can choose to enable your macro or not. (This will not be necessary if you save the macro to your Normal.dot template.) Hope that helps. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "Wallace" wrote in message ... In her track changes FAQ Shauna Kelly says "By default, Word shows my text using the "Final Showing Markup" setting." Is it possible to change this setting, and have Track Changes open in, say, "Final" rather than "Final Showing Markup." -- Wallace |
#4
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Changing Track Changes defaults
Dawn:
I'm almost there --- I have added your macro to my Normal.dot template. But when I open a new doc "Final Showing Markup" still appears. When I run the macro the Display for Review window changes to "Final," so the macro is working, but I seem to be missing that one step that will get the mnacro to trigger automatically when the active window opens. Any thoughts? Thanks. Wallace "Dawn Crosier" wrote: Yes. You can add an AutoOpen macro which will change the document to Final form as it opens. Sub AutoOpen() 'Change Tracked Changes to Final View With ActiveWindow.View .ShowRevisionsAndComments = False .RevisionsView = wdRevisionsViewFinal End With End Sub If you want this to happen with all documents, then add the AutoOpen macro to your Normal.dot template. If you want it to happen to only this particular document, then you will need to add it to the This Document module. If you have your security levels set to high, then you will need to adjust your security setting down to medium so you can choose to enable your macro or not. (This will not be necessary if you save the macro to your Normal.dot template.) Hope that helps. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "Wallace" wrote in message ... In her track changes FAQ Shauna Kelly says "By default, Word shows my text using the "Final Showing Markup" setting." Is it possible to change this setting, and have Track Changes open in, say, "Final" rather than "Final Showing Markup." -- Wallace |
#5
Posted to microsoft.public.word.docmanagement
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Changing Track Changes defaults
Wallace -
AutoOpen runs when you open an existing document which is based on the template containing the template. So, if you got to Tools, Templates and Add-in's, is the document template "Normal" listed? If not, then you will need to add the AutoOpen to whichever template the document is based on, so that it can connect the references. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "Wallace" wrote in message news Dawn: I'm almost there --- I have added your macro to my Normal.dot template. But when I open a new doc "Final Showing Markup" still appears. When I run the macro the Display for Review window changes to "Final," so the macro is working, but I seem to be missing that one step that will get the mnacro to trigger automatically when the active window opens. Any thoughts? Thanks. Wallace "Dawn Crosier" wrote: Yes. You can add an AutoOpen macro which will change the document to Final form as it opens. Sub AutoOpen() 'Change Tracked Changes to Final View With ActiveWindow.View .ShowRevisionsAndComments = False .RevisionsView = wdRevisionsViewFinal End With End Sub If you want this to happen with all documents, then add the AutoOpen macro to your Normal.dot template. If you want it to happen to only this particular document, then you will need to add it to the This Document module. If you have your security levels set to high, then you will need to adjust your security setting down to medium so you can choose to enable your macro or not. (This will not be necessary if you save the macro to your Normal.dot template.) Hope that helps. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "Wallace" wrote in message ... In her track changes FAQ Shauna Kelly says "By default, Word shows my text using the "Final Showing Markup" setting." Is it possible to change this setting, and have Track Changes open in, say, "Final" rather than "Final Showing Markup." -- Wallace |
#6
Posted to microsoft.public.word.docmanagement
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Changing Track Changes defaults
No, if the AutoOpen macro is stored in Normal.dot then it will apply
to any document regardless of the attached document template. Now, if the AutoOpen macro is stored in the document template then it will only apply to documents that are attached to the template. Perhaps you are thinking of Document_Open? If you want more information on this I believe there is an article Word MVP FAQ site that covers auto macros and document event macros. :-) Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Dawn Crosier" wrote in message ... Wallace - AutoOpen runs when you open an existing document which is based on the template containing the template. So, if you got to Tools, Templates and Add-in's, is the document template "Normal" listed? If not, then you will need to add the AutoOpen to whichever template the document is based on, so that it can connect the references. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" |
#7
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Changing Track Changes defaults
Also, Wallace, if you are intent on changing the default behavior then
I recommend turning off the security option found under Tools/Options/Security: "Make hidden markup visible when opening" rather than use a macro to control the view since the security option is actually safer than the macro method Dawn provided. Using a macro will force all documents into the Final view. So if someone sends you a document with tracked changes turned on you may not realize it and this is something you should *always* be aware of. Granted, it the document was saved in Final view you will not see tracked changes but given the two choices changing the option is the least risk. In either situation your only visual clue will be a bold "TRK" in the status bar. There's also a possibility that a document may no longer be in the track changes mode but have tracked changes stored in the document. Again, something you should know about documents you are editing/utilizing. By changing the security option the documents will open in the same view in which they were saved. So if it is saved in the Final view it will open in the Final view. If the document was saved in the Final showing markup view it will open in Final showing markup view. Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Wallace" wrote in message ... In her track changes FAQ Shauna Kelly says "By default, Word shows my text using the "Final Showing Markup" setting." Is it possible to change this setting, and have Track Changes open in, say, "Final" rather than "Final Showing Markup." -- Wallace |
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