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#1
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Address prints as if highlighted
I have to print a file of letters someone used Mailmerge. When open the
file, the addresses are highlighted in purple and some personalized info in the body of the letters. If I print in black and white, each letter is printed with that highlight in grey. How can I remove the highlighted items, but retain the data? I need them to print clear and without the grey highlighted items. |
#2
Posted to microsoft.public.word.mailmerge.fields
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Address prints as if highlighted
It is difficult to advise without knowing how the highlight ws created. The
most likely culprits are highlight and text shading and the following macro should clear those before printing. If you need to retain the colouring for later, don't save the file after printing. Sub NoHiLight() With ActiveDocument.Range .Font.Shading.BackgroundPatternColor = _ wdColorAutomatic .HighlightColorIndex = wdNoHighlight End With End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Martin Hafner wrote: I have to print a file of letters someone used Mailmerge. When open the file, the addresses are highlighted in purple and some personalized info in the body of the letters. If I print in black and white, each letter is printed with that highlight in grey. How can I remove the highlighted items, but retain the data? I need them to print clear and without the grey highlighted items. |
#3
Posted to microsoft.public.word.mailmerge.fields
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Address prints as if highlighted
Try this:
a. if the Mailmerge toolbar is not visible, enable it, e.g. using View-Toolbars b. click the "Highlight Merge Fields" button in the middle of the toolbar Peter Jamieson http://tips.pjmsn.me.uk Visit Londinium at http://www.ralphwatson.tv On 18/10/2009 13:31, Martin Hafner wrote: I have to print a file of letters someone used Mailmerge. When open the file, the addresses are highlighted in purple and some personalized info in the body of the letters. If I print in black and white, each letter is printed with that highlight in grey. How can I remove the highlighted items, but retain the data? I need them to print clear and without the grey highlighted items. |
#4
Posted to microsoft.public.word.mailmerge.fields
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Address prints as if highlighted
I'm having this same problem. I've highlighted the entire document white (to
remove any residual highlighting that may be there) but to no avail. It seems as though Word is simply keeping the fields highlighted in the way it does for review whilst printing them. "Peter Jamieson" wrote: Try this: a. if the Mailmerge toolbar is not visible, enable it, e.g. using View-Toolbars b. click the "Highlight Merge Fields" button in the middle of the toolbar Peter Jamieson http://tips.pjmsn.me.uk Visit Londinium at http://www.ralphwatson.tv On 18/10/2009 13:31, Martin Hafner wrote: I have to print a file of letters someone used Mailmerge. When open the file, the addresses are highlighted in purple and some personalized info in the body of the letters. If I print in black and white, each letter is printed with that highlight in grey. How can I remove the highlighted items, but retain the data? I need them to print clear and without the grey highlighted items. . |
#5
Posted to microsoft.public.word.mailmerge.fields
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Address prints as if highlighted
for review whilst printing them.
Are you talking about Merge preview, or about the facilities for marking up document modifications? If you mean the latter, I can imagine that causing a problem - that said, Word gets it right in the very simple scenarios I've looked at so far on Word 2007. If you can post a set of reproducible steps it would at least make it possible to have a look. Peter Jamieson http://tips.pjmsn.me.uk On 14/01/2010 17:24, Queue wrote: I'm having this same problem. I've highlighted the entire document white (to remove any residual highlighting that may be there) but to no avail. It seems as though Word is simply keeping the fields highlighted in the way it does for review whilst printing them. "Peter Jamieson" wrote: Try this: a. if the Mailmerge toolbar is not visible, enable it, e.g. using View-Toolbars b. click the "Highlight Merge Fields" button in the middle of the toolbar Peter Jamieson http://tips.pjmsn.me.uk Visit Londinium at http://www.ralphwatson.tv On 18/10/2009 13:31, Martin Hafner wrote: I have to print a file of letters someone used Mailmerge. When open the file, the addresses are highlighted in purple and some personalized info in the body of the letters. If I print in black and white, each letter is printed with that highlight in grey. How can I remove the highlighted items, but retain the data? I need them to print clear and without the grey highlighted items. . |
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