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#1
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Includetext Source Path Office 2003
I am trying "NOT" to include a path name in my fields. I want to keep
all my documents in one folder without typing in the path for the document. I read on previous postings that it is possible in Office 2000 do do this. I am having problems with this. I keep getting: {INCLUDETEXT "Lease.doc" \!} --- my code Error! Not a valid filename. --- result When I include the path "c:\\template\\Lease.doc" there is no problem. I have office 2003 and I am having problems getting it to work without a path. The reason I need this done is I have a document I am sending to someone and I don't want the path from my computer appearing in the field. Is there something I am typing wrong? Thanks Steve |
#2
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Hi Steve,
In Word 2000, at least, the full path isn't necessary. However, the full path is still stored in the document's meta data, and the INCLUDETEXT field will still use that path, even in Word 2003. One implication for this in what you're trying to do is that, if you send only the 'target' document, the recipient won't be able to see the 'source' document's included text - they'll simply get the same 'Error! Not a valid filename' you're getting now. To overcome this, you might like to convert the included text to standard text (via Ctrl-Shift-F9) and save that version of the document under a new filename for sending. Doing this removes all links to the 'source' document. Cheers "Steve" wrote in message om... I am trying "NOT" to include a path name in my fields. I want to keep all my documents in one folder without typing in the path for the document. I read on previous postings that it is possible in Office 2000 do do this. I am having problems with this. I keep getting: {INCLUDETEXT "Lease.doc" \!} --- my code Error! Not a valid filename. --- result When I include the path "c:\\template\\Lease.doc" there is no problem. I have office 2003 and I am having problems getting it to work without a path. The reason I need this done is I have a document I am sending to someone and I don't want the path from my computer appearing in the field. Is there something I am typing wrong? Thanks Steve |
#3
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"macropod" wrote in message ...
Hi Steve, In Word 2000, at least, the full path isn't necessary. However, the full path is still stored in the document's meta data, and the INCLUDETEXT field will still use that path, even in Word 2003. One implication for this in what you're trying to do is that, if you send only the 'target' document, the recipient won't be able to see the 'source' document's included text - they'll simply get the same 'Error! Not a valid filename' you're getting now. To overcome this, you might like to convert the included text to standard text (via Ctrl-Shift-F9) and save that version of the document under a new filename for sending. Doing this removes all links to the 'source' document. Cheers "Steve" wrote in message om... I am trying "NOT" to include a path name in my fields. I want to keep all my documents in one folder without typing in the path for the document. I read on previous postings that it is possible in Office 2000 do do this. I am having problems with this. I keep getting: {INCLUDETEXT "Lease.doc" \!} --- my code Error! Not a valid filename. --- result When I include the path "c:\\template\\Lease.doc" there is no problem. I have office 2003 and I am having problems getting it to work without a path. The reason I need this done is I have a document I am sending to someone and I don't want the path from my computer appearing in the field. Is there something I am typing wrong? Thanks Steve Thank you for the info on this I will need this tip as well. What I have is a template with linked documents. I am creating this template and linked documents on my computer. I will then send this template and the linked documents all in one folder to another user. When the user opens the template that has the linked documents it returns the Error! Not a valid filename. Is this possible in 2003 to have the source and linked docs contained in one folder and exclude the path name in the includetext field? Steve |
#4
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Hi Steve,
If you can keep the Word document and the included ones in the same folder for distribution (whether by email or on a CD, for exmple), you could use the following vba code to automatically update the INCLUDETEXT filed paths whenever the document is opened. Cheers PS: e-mailing might break the longer lines. If this causes problems for you in restoring them correctly, post back and I'll let you know which ones need fixing. Option Explicit Public TFilePath As String, SFileName As String Private Sub UpdatePath() ' This code defaults to the same path as the target document, ' using the simple expedient of creating, ' copying, then destroying a FILENAME/p field. Dim CharPos As Integer, TFilePathLength As Integer With Selection .Collapse Direction:=wdCollapseStart .Fields.Add Range:=Selection.Range, Type:=wdFieldFileName, _ Text:="\p" .MoveLeft Unit:=wdCharacter, Count:=1, Extend:=wdExtend End With TFilePath = Selection TFilePathLength = Len(TFilePath) For CharPos = TFilePathLength To 0 Step -1 If Mid(TFilePath, CharPos, 1) = "\" Then TFilePath = Mid(TFilePath, 1, CharPos) Exit For End If Next CharPos Selection.Delete ' Insert the required \\s and 'INCLUDETEXT "' prefix for the string TFilePath = Replace$(TFilePath, "\", "\\") TFilePath = "INCLUDETEXT " & """" & TFilePath End Sub Private Sub GetSourceFileName() ' This routine gets the source filename, plus any bookmarks ' and switches from the original field. Dim CharPos As Integer, SFilePathLength As Integer SFileName = Selection SFilePathLength = Len(SFileName) For CharPos = SFilePathLength To 0 Step -1 On Error Resume Next 'In case there's no path If Mid(SFileName, CharPos, 2) = "\\" Then SFileName = Mid(SFileName, CharPos + 2) Exit For End If Next CharPos ' The next two lines stop the new field from gaining extra spaces. SFileName = Replace$(SFileName, " " & Chr(21), Chr(21)) SFileName = Replace$(SFileName, Chr(21), "") End Sub Sub AutoOpen() Dim FieldCount As Integer, Found As Boolean, NewField As String Selection.HomeKey Unit:=wdStory ActiveWindow.View.ShowFieldCodes = False Call UpdatePath ActiveWindow.View.ShowFieldCodes = True ' Go through the document, updating all INCLUDETEXT fields ' with the new path. If ActiveDocument.Fields.Count 0 Then For FieldCount = ActiveDocument.Fields.Count To 1 Step -1 ActiveDocument.Fields(FieldCount).Select If InStr(1, Selection.Fields(1).Code, "INCLUDETEXT", 1) Then Selection.Copy Call GetSourceFileName NewField = TFilePath & SFileName With Selection .Delete .Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, _ Text:=NewField, PreserveFormatting:=False End With End If Next End If ActiveWindow.View.ShowFieldCodes = False ActiveDocument.Saved = True End Sub "Steve" wrote in message om... "macropod" wrote in message ... Hi Steve, In Word 2000, at least, the full path isn't necessary. However, the full path is still stored in the document's meta data, and the INCLUDETEXT field will still use that path, even in Word 2003. One implication for this in what you're trying to do is that, if you send only the 'target' document, the recipient won't be able to see the 'source' document's included text - they'll simply get the same 'Error! Not a valid filename' you're getting now. To overcome this, you might like to convert the included text to standard text (via Ctrl-Shift-F9) and save that version of the document under a new filename for sending. Doing this removes all links to the 'source' document. Cheers "Steve" wrote in message om... I am trying "NOT" to include a path name in my fields. I want to keep all my documents in one folder without typing in the path for the document. I read on previous postings that it is possible in Office 2000 do do this. I am having problems with this. I keep getting: {INCLUDETEXT "Lease.doc" \!} --- my code Error! Not a valid filename. --- result When I include the path "c:\\template\\Lease.doc" there is no problem. I have office 2003 and I am having problems getting it to work without a path. The reason I need this done is I have a document I am sending to someone and I don't want the path from my computer appearing in the field. Is there something I am typing wrong? Thanks Steve Thank you for the info on this I will need this tip as well. What I have is a template with linked documents. I am creating this template and linked documents on my computer. I will then send this template and the linked documents all in one folder to another user. When the user opens the template that has the linked documents it returns the Error! Not a valid filename. Is this possible in 2003 to have the source and linked docs contained in one folder and exclude the path name in the includetext field? Steve |
#5
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That's great I will give it a try.
Thanks again. Steve "macropod" wrote in message ... Hi Steve, If you can keep the Word document and the included ones in the same folder for distribution (whether by email or on a CD, for exmple), you could use the following vba code to automatically update the INCLUDETEXT filed paths whenever the document is opened. Cheers PS: e-mailing might break the longer lines. If this causes problems for you in restoring them correctly, post back and I'll let you know which ones need fixing. Option Explicit Public TFilePath As String, SFileName As String Private Sub UpdatePath() ' This code defaults to the same path as the target document, ' using the simple expedient of creating, ' copying, then destroying a FILENAME/p field. Dim CharPos As Integer, TFilePathLength As Integer With Selection .Collapse Direction:=wdCollapseStart .Fields.Add Range:=Selection.Range, Type:=wdFieldFileName, _ Text:="\p" .MoveLeft Unit:=wdCharacter, Count:=1, Extend:=wdExtend End With TFilePath = Selection TFilePathLength = Len(TFilePath) For CharPos = TFilePathLength To 0 Step -1 If Mid(TFilePath, CharPos, 1) = "\" Then TFilePath = Mid(TFilePath, 1, CharPos) Exit For End If Next CharPos Selection.Delete ' Insert the required \\s and 'INCLUDETEXT "' prefix for the string TFilePath = Replace$(TFilePath, "\", "\\") TFilePath = "INCLUDETEXT " & """" & TFilePath End Sub Private Sub GetSourceFileName() ' This routine gets the source filename, plus any bookmarks ' and switches from the original field. Dim CharPos As Integer, SFilePathLength As Integer SFileName = Selection SFilePathLength = Len(SFileName) For CharPos = SFilePathLength To 0 Step -1 On Error Resume Next 'In case there's no path If Mid(SFileName, CharPos, 2) = "\\" Then SFileName = Mid(SFileName, CharPos + 2) Exit For End If Next CharPos ' The next two lines stop the new field from gaining extra spaces. SFileName = Replace$(SFileName, " " & Chr(21), Chr(21)) SFileName = Replace$(SFileName, Chr(21), "") End Sub Sub AutoOpen() Dim FieldCount As Integer, Found As Boolean, NewField As String Selection.HomeKey Unit:=wdStory ActiveWindow.View.ShowFieldCodes = False Call UpdatePath ActiveWindow.View.ShowFieldCodes = True ' Go through the document, updating all INCLUDETEXT fields ' with the new path. If ActiveDocument.Fields.Count 0 Then For FieldCount = ActiveDocument.Fields.Count To 1 Step -1 ActiveDocument.Fields(FieldCount).Select If InStr(1, Selection.Fields(1).Code, "INCLUDETEXT", 1) Then Selection.Copy Call GetSourceFileName NewField = TFilePath & SFileName With Selection .Delete .Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, _ Text:=NewField, PreserveFormatting:=False End With End If Next End If ActiveWindow.View.ShowFieldCodes = False ActiveDocument.Saved = True End Sub "Steve" wrote in message om... "macropod" wrote in message ... Hi Steve, In Word 2000, at least, the full path isn't necessary. However, the full path is still stored in the document's meta data, and the INCLUDETEXT field will still use that path, even in Word 2003. One implication for this in what you're trying to do is that, if you send only the 'target' document, the recipient won't be able to see the 'source' document's included text - they'll simply get the same 'Error! Not a valid filename' you're getting now. To overcome this, you might like to convert the included text to standard text (via Ctrl-Shift-F9) and save that version of the document under a new filename for sending. Doing this removes all links to the 'source' document. Cheers "Steve" wrote in message om... I am trying "NOT" to include a path name in my fields. I want to keep all my documents in one folder without typing in the path for the document. I read on previous postings that it is possible in Office 2000 do do this. I am having problems with this. I keep getting: {INCLUDETEXT "Lease.doc" \!} --- my code Error! Not a valid filename. --- result When I include the path "c:\\template\\Lease.doc" there is no problem. I have office 2003 and I am having problems getting it to work without a path. The reason I need this done is I have a document I am sending to someone and I don't want the path from my computer appearing in the field. Is there something I am typing wrong? Thanks Steve Thank you for the info on this I will need this tip as well. What I have is a template with linked documents. I am creating this template and linked documents on my computer. I will then send this template and the linked documents all in one folder to another user. When the user opens the template that has the linked documents it returns the Error! Not a valid filename. Is this possible in 2003 to have the source and linked docs contained in one folder and exclude the path name in the includetext field? Steve |
#6
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