[dallf]

How can I keep count of the entries in a Word recipe list I am compiling?
Each entry is in bold face. I need to automatically keep track of new entries
and deletions. Is there a code, tag, or micro for keeping a running count?

[Benjamino5]

dallf,

Two questions: what version of Word do you have, and are you using styles? I
ask this because if you have Word XP (aka 2002) or Word 2003, then you could
do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles and Formatting
taskpane and click on the style--it will say "select all XX instances of the
style" where the "XX" is a number. Then you'll know how many recipes there
are.

Another way would be to write a simple macro that would tell you when you
click a button or something. But again, that would really depend on you using
a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I recommend going to
microsoft.com/office and checking them out--they'll help you in all sorts of
ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am compiling?
Each entry is in bold face. I need to automatically keep track of new entries
and deletions. Is there a code, tag, or micro for keeping a running count?

[dallf]

I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it says the font is
BF, but only the recipe name is BF. I am trying to keep a running count of
deleted and added recipes by counting all the BF entry names. Not sure how to
proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you using styles? I
ask this because if you have Word XP (aka 2002) or Word 2003, then you could
do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles and Formatting
taskpane and click on the style--it will say "select all XX instances of the
style" where the "XX" is a number. Then you'll know how many recipes there
are.

Another way would be to write a simple macro that would tell you when you
click a button or something. But again, that would really depend on you using
a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I recommend going to
microsoft.com/office and checking them out--they'll help you in all sorts of
ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am compiling?
Each entry is in bold face. I need to automatically keep track of new entries
and deletions. Is there a code, tag, or micro for keeping a running count?

[Graham Mayor]

You cannot possibly use Word and not know about styles - all formatting is
performed with styles. the secret here is to create your own styles to lay
out the document based on the formatting in the document. Put your cursor in
a menu title paragraph. Format style new - name the paragraph style
Recipe Name or somesuch. Save the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are crucial to
Word editing.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it says the
font is BF, but only the recipe name is BF. I am trying to keep a
running count of deleted and added recipes by counting all the BF
entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you using
styles? I ask this because if you have Word XP (aka 2002) or Word
2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles and
Formatting taskpane and click on the style--it will say "select all
XX instances of the style" where the "XX" is a number. Then you'll
know how many recipes there are.

Another way would be to write a simple macro that would tell you
when you click a button or something. But again, that would really
depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I recommend
going to microsoft.com/office and checking them out--they'll help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am
compiling? Each entry is in bold face. I need to automatically keep
track of new entries and deletions. Is there a code, tag, or micro
for keeping a running count?

[dallf]

This doesnt seem to be working -- is this approach as time-consuming as
counting entries one by one?

I followed Graham's steps: "put cursor in a menu title paragraph. Format
style new - name the paragraph style Recipe Name or somesuch. Save the
style and add it to the template. Now apply that style to all your recipe
titles."

I guess a "menu title" is an entry; I did as you instructed -- do I have to
manually apply the new style to every single entry throughout? And from here,
how do get a word count of all entries? Thanks again.




"Graham Mayor" wrote:

You cannot possibly use Word and not know about styles - all formatting is
performed with styles. the secret here is to create your own styles to lay
out the document based on the formatting in the document. Put your cursor in
a menu title paragraph. Format style new - name the paragraph style
Recipe Name or somesuch. Save the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are crucial to
Word editing.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it says the
font is BF, but only the recipe name is BF. I am trying to keep a
running count of deleted and added recipes by counting all the BF
entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you using
styles? I ask this because if you have Word XP (aka 2002) or Word
2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles and
Formatting taskpane and click on the style--it will say "select all
XX instances of the style" where the "XX" is a number. Then you'll
know how many recipes there are.

Another way would be to write a simple macro that would tell you
when you click a button or something. But again, that would really
depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I recommend
going to microsoft.com/office and checking them out--they'll help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am
compiling? Each entry is in bold face. I need to automatically keep
track of new entries and deletions. Is there a code, tag, or micro
for keeping a running count?

[Graham Mayor]

Apply that new style to each recipe heading, then create a table of
contents - insert reference index and tables table of contents
options uncheck outline levels pick your new style and make it TOC level
1. OK to create an index ( a table of contents).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
This doesnt seem to be working -- is this approach as time-consuming
as counting entries one by one?

I followed Graham's steps: "put cursor in a menu title paragraph.
Format style new - name the paragraph style Recipe Name or
somesuch. Save the style and add it to the template. Now apply that
style to all your recipe titles."

I guess a "menu title" is an entry; I did as you instructed -- do I
have to manually apply the new style to every single entry
throughout? And from here, how do get a word count of all entries?
Thanks again.




"Graham Mayor" wrote:

You cannot possibly use Word and not know about styles - all
formatting is performed with styles. the secret here is to create
your own styles to lay out the document based on the formatting in
the document. Put your cursor in a menu title paragraph. Format
style new - name the paragraph style Recipe Name or somesuch. Save
the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are
crucial to Word editing.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it says the
font is BF, but only the recipe name is BF. I am trying to keep a
running count of deleted and added recipes by counting all the BF
entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you using
styles? I ask this because if you have Word XP (aka 2002) or Word
2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles and
Formatting taskpane and click on the style--it will say "select all
XX instances of the style" where the "XX" is a number. Then you'll
know how many recipes there are.

Another way would be to write a simple macro that would tell you
when you click a button or something. But again, that would really
depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I recommend
going to microsoft.com/office and checking them out--they'll help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am
compiling? Each entry is in bold face. I need to automatically
keep track of new entries and deletions. Is there a code, tag, or
micro for keeping a running count?

[dallf]

I have several hundred entries; the book is nearly finished.
Will count and keep track manually. Maybe would have worked at the outset
but sounds laborious for a 181-page document. Thanks for your help.

"Graham Mayor" wrote:

Apply that new style to each recipe heading, then create a table of
contents - insert reference index and tables table of contents
options uncheck outline levels pick your new style and make it TOC level
1. OK to create an index ( a table of contents).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
This doesnt seem to be working -- is this approach as time-consuming
as counting entries one by one?

I followed Graham's steps: "put cursor in a menu title paragraph.
Format style new - name the paragraph style Recipe Name or
somesuch. Save the style and add it to the template. Now apply that
style to all your recipe titles."

I guess a "menu title" is an entry; I did as you instructed -- do I
have to manually apply the new style to every single entry
throughout? And from here, how do get a word count of all entries?
Thanks again.




"Graham Mayor" wrote:

You cannot possibly use Word and not know about styles - all
formatting is performed with styles. the secret here is to create
your own styles to lay out the document based on the formatting in
the document. Put your cursor in a menu title paragraph. Format
style new - name the paragraph style Recipe Name or somesuch. Save
the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are
crucial to Word editing.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it says the
font is BF, but only the recipe name is BF. I am trying to keep a
running count of deleted and added recipes by counting all the BF
entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you using
styles? I ask this because if you have Word XP (aka 2002) or Word
2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles and
Formatting taskpane and click on the style--it will say "select all
XX instances of the style" where the "XX" is a number. Then you'll
know how many recipes there are.

Another way would be to write a simple macro that would tell you
when you click a button or something. But again, that would really
depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I recommend
going to microsoft.com/office and checking them out--they'll help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am
compiling? Each entry is in bold face. I need to automatically
keep track of new entries and deletions. Is there a code, tag, or
micro for keeping a running count?

[Graham Mayor]

*If only your headings are bold*, you could search for bold font and replace
with your style using the replace function.
CTRL+H - click the more button. With your cursor in the 'Find what box' Type
CTRL+B (bold). It will say Bold under the box. Move your cursor to the
replace with box - type CTRL+B then format style and pick your style from
the list.

Select 'replace all' and all your headings will be changed. Obviously if you
have used bold face elsewhere this isn't going to work as easily - though
you can step through the document using find next and just replace the
required ones, which will be faster than any manual approach.

Then you can create the TOC.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have several hundred entries; the book is nearly finished.
Will count and keep track manually. Maybe would have worked at the
outset but sounds laborious for a 181-page document. Thanks for your
help.

"Graham Mayor" wrote:

Apply that new style to each recipe heading, then create a table of
contents - insert reference index and tables table of contents
options uncheck outline levels pick your new style and make it
TOC level
1. OK to create an index ( a table of contents).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
This doesnt seem to be working -- is this approach as time-consuming
as counting entries one by one?

I followed Graham's steps: "put cursor in a menu title paragraph.
Format style new - name the paragraph style Recipe Name or
somesuch. Save the style and add it to the template. Now apply that
style to all your recipe titles."

I guess a "menu title" is an entry; I did as you instructed -- do I
have to manually apply the new style to every single entry
throughout? And from here, how do get a word count of all entries?
Thanks again.




"Graham Mayor" wrote:

You cannot possibly use Word and not know about styles - all
formatting is performed with styles. the secret here is to create
your own styles to lay out the document based on the formatting in
the document. Put your cursor in a menu title paragraph. Format
style new - name the paragraph style Recipe Name or somesuch.
Save the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are
crucial to Word editing.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it says
the font is BF, but only the recipe name is BF. I am trying to
keep a running count of deleted and added recipes by counting all
the BF entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you
using styles? I ask this because if you have Word XP (aka 2002)
or Word 2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles and
Formatting taskpane and click on the style--it will say "select
all XX instances of the style" where the "XX" is a number. Then
you'll know how many recipes there are.

Another way would be to write a simple macro that would tell you
when you click a button or something. But again, that would
really depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I recommend
going to microsoft.com/office and checking them out--they'll help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am
compiling? Each entry is in bold face. I need to automatically
keep track of new entries and deletions. Is there a code, tag,
or micro for keeping a running count?

[Suzanne S. Barnhill]

If all the headings are formatted in a specific way, and you have "Keep
track of formatting" checked on the Edit tab of Tools | Options, then when
you select the formatting in the Styles and Formatting task pane, there will
be an option to "Select all x instances," where x is the number of
paragraphs with that formatting.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"dallf" wrote in message
...
I have several hundred entries; the book is nearly finished.
Will count and keep track manually. Maybe would have worked at the outset
but sounds laborious for a 181-page document. Thanks for your help.

"Graham Mayor" wrote:

Apply that new style to each recipe heading, then create a table of
contents - insert reference index and tables table of contents
options uncheck outline levels pick your new style and make it TOC
level
1. OK to create an index ( a table of contents).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
This doesnt seem to be working -- is this approach as time-consuming
as counting entries one by one?

I followed Graham's steps: "put cursor in a menu title paragraph.
Format style new - name the paragraph style Recipe Name or
somesuch. Save the style and add it to the template. Now apply that
style to all your recipe titles."

I guess a "menu title" is an entry; I did as you instructed -- do I
have to manually apply the new style to every single entry
throughout? And from here, how do get a word count of all entries?
Thanks again.




"Graham Mayor" wrote:

You cannot possibly use Word and not know about styles - all
formatting is performed with styles. the secret here is to create
your own styles to lay out the document based on the formatting in
the document. Put your cursor in a menu title paragraph. Format
style new - name the paragraph style Recipe Name or somesuch. Save
the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are
crucial to Word editing.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it says the
font is BF, but only the recipe name is BF. I am trying to keep a
running count of deleted and added recipes by counting all the BF
entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you using
styles? I ask this because if you have Word XP (aka 2002) or Word
2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles and
Formatting taskpane and click on the style--it will say "select all
XX instances of the style" where the "XX" is a number. Then you'll
know how many recipes there are.

Another way would be to write a simple macro that would tell you
when you click a button or something. But again, that would really
depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I recommend
going to microsoft.com/office and checking them out--they'll help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am
compiling? Each entry is in bold face. I need to automatically
keep track of new entries and deletions. Is there a code, tag, or
micro for keeping a running count?

[dallf]

Thanks.

Yes, all the entries are in boldface (but so is other stuff like question
marks for my editor and some references, but eventually there'll be fewer of
those).

When I open Styles and click on Bold, Normal, it highlights all boldface
icopy n the document, but I don;t see "Select all X instances" anywhere,
though I inderstand your approach here.

I have Word 2002, maybe it's less advanced

"Suzanne S. Barnhill" wrote:

If all the headings are formatted in a specific way, and you have "Keep
track of formatting" checked on the Edit tab of Tools | Options, then when
you select the formatting in the Styles and Formatting task pane, there will
be an option to "Select all x instances," where x is the number of
paragraphs with that formatting.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"dallf" wrote in message
...
I have several hundred entries; the book is nearly finished.
Will count and keep track manually. Maybe would have worked at the outset
but sounds laborious for a 181-page document. Thanks for your help.

"Graham Mayor" wrote:

Apply that new style to each recipe heading, then create a table of
contents - insert reference index and tables table of contents
options uncheck outline levels pick your new style and make it TOC
level
1. OK to create an index ( a table of contents).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
This doesnt seem to be working -- is this approach as time-consuming
as counting entries one by one?

I followed Graham's steps: "put cursor in a menu title paragraph.
Format style new - name the paragraph style Recipe Name or
somesuch. Save the style and add it to the template. Now apply that
style to all your recipe titles."

I guess a "menu title" is an entry; I did as you instructed -- do I
have to manually apply the new style to every single entry
throughout? And from here, how do get a word count of all entries?
Thanks again.




"Graham Mayor" wrote:

You cannot possibly use Word and not know about styles - all
formatting is performed with styles. the secret here is to create
your own styles to lay out the document based on the formatting in
the document. Put your cursor in a menu title paragraph. Format
style new - name the paragraph style Recipe Name or somesuch. Save
the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are
crucial to Word editing.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it says the
font is BF, but only the recipe name is BF. I am trying to keep a
running count of deleted and added recipes by counting all the BF
entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you using
styles? I ask this because if you have Word XP (aka 2002) or Word
2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles and
Formatting taskpane and click on the style--it will say "select all
XX instances of the style" where the "XX" is a number. Then you'll
know how many recipes there are.

Another way would be to write a simple macro that would tell you
when you click a button or something. But again, that would really
depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I recommend
going to microsoft.com/office and checking them out--they'll help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am
compiling? Each entry is in bold face. I need to automatically
keep track of new entries and deletions. Is there a code, tag, or
micro for keeping a running count?

[Suzanne S. Barnhill]

If you click the arrow beside the formatting entry in the Styles and
Formatting pane, you will see "Select all x instances."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"dallf" wrote in message
...
Thanks.

Yes, all the entries are in boldface (but so is other stuff like question
marks for my editor and some references, but eventually there'll be fewer
of
those).

When I open Styles and click on Bold, Normal, it highlights all boldface
icopy n the document, but I don;t see "Select all X instances" anywhere,
though I inderstand your approach here.

I have Word 2002, maybe it's less advanced

"Suzanne S. Barnhill" wrote:

If all the headings are formatted in a specific way, and you have "Keep
track of formatting" checked on the Edit tab of Tools | Options, then
when
you select the formatting in the Styles and Formatting task pane, there
will
be an option to "Select all x instances," where x is the number of
paragraphs with that formatting.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"dallf" wrote in message
...
I have several hundred entries; the book is nearly finished.
Will count and keep track manually. Maybe would have worked at the
outset
but sounds laborious for a 181-page document. Thanks for your help.

"Graham Mayor" wrote:

Apply that new style to each recipe heading, then create a table of
contents - insert reference index and tables table of contents

options uncheck outline levels pick your new style and make it
TOC
level
1. OK to create an index ( a table of contents).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
This doesnt seem to be working -- is this approach as
time-consuming
as counting entries one by one?

I followed Graham's steps: "put cursor in a menu title paragraph.
Format style new - name the paragraph style Recipe Name or
somesuch. Save the style and add it to the template. Now apply
that
style to all your recipe titles."

I guess a "menu title" is an entry; I did as you instructed -- do
I
have to manually apply the new style to every single entry
throughout? And from here, how do get a word count of all entries?
Thanks again.




"Graham Mayor" wrote:

You cannot possibly use Word and not know about styles - all
formatting is performed with styles. the secret here is to create
your own styles to lay out the document based on the formatting
in
the document. Put your cursor in a menu title paragraph. Format
style new - name the paragraph style Recipe Name or somesuch.
Save
the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are
crucial to Word editing.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it says
the
font is BF, but only the recipe name is BF. I am trying to keep
a
running count of deleted and added recipes by counting all the
BF
entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you
using
styles? I ask this because if you have Word XP (aka 2002) or
Word
2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles
and
Formatting taskpane and click on the style--it will say "select
all
XX instances of the style" where the "XX" is a number. Then
you'll
know how many recipes there are.

Another way would be to write a simple macro that would tell
you
when you click a button or something. But again, that would
really
depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I
recommend
going to microsoft.com/office and checking them out--they'll
help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am
compiling? Each entry is in bold face. I need to automatically
keep track of new entries and deletions. Is there a code, tag,
or
micro for keeping a running count?

[dallf]

Excellent! Got a count. But want to weed out other boldface words--probably
ca 500 of this tally fit that description.

Can I calculate how many boldface non-entries there are throughout the book,
and subtract from first figure for entry total?

"Suzanne S. Barnhill" wrote:

If you click the arrow beside the formatting entry in the Styles and
Formatting pane, you will see "Select all x instances."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"dallf" wrote in message
...
Thanks.

Yes, all the entries are in boldface (but so is other stuff like question
marks for my editor and some references, but eventually there'll be fewer
of
those).

When I open Styles and click on Bold, Normal, it highlights all boldface
icopy n the document, but I don;t see "Select all X instances" anywhere,
though I inderstand your approach here.

I have Word 2002, maybe it's less advanced

"Suzanne S. Barnhill" wrote:

If all the headings are formatted in a specific way, and you have "Keep
track of formatting" checked on the Edit tab of Tools | Options, then
when
you select the formatting in the Styles and Formatting task pane, there
will
be an option to "Select all x instances," where x is the number of
paragraphs with that formatting.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"dallf" wrote in message
...
I have several hundred entries; the book is nearly finished.
Will count and keep track manually. Maybe would have worked at the
outset
but sounds laborious for a 181-page document. Thanks for your help.

"Graham Mayor" wrote:

Apply that new style to each recipe heading, then create a table of
contents - insert reference index and tables table of contents

options uncheck outline levels pick your new style and make it
TOC
level
1. OK to create an index ( a table of contents).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
This doesnt seem to be working -- is this approach as
time-consuming
as counting entries one by one?

I followed Graham's steps: "put cursor in a menu title paragraph.
Format style new - name the paragraph style Recipe Name or
somesuch. Save the style and add it to the template. Now apply
that
style to all your recipe titles."

I guess a "menu title" is an entry; I did as you instructed -- do
I
have to manually apply the new style to every single entry
throughout? And from here, how do get a word count of all entries?
Thanks again.




"Graham Mayor" wrote:

You cannot possibly use Word and not know about styles - all
formatting is performed with styles. the secret here is to create
your own styles to lay out the document based on the formatting
in
the document. Put your cursor in a menu title paragraph. Format
style new - name the paragraph style Recipe Name or somesuch.
Save
the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are
crucial to Word editing.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it says
the
font is BF, but only the recipe name is BF. I am trying to keep
a
running count of deleted and added recipes by counting all the
BF
entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are you
using
styles? I ask this because if you have Word XP (aka 2002) or
Word
2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the Styles
and
Formatting taskpane and click on the style--it will say "select
all
XX instances of the style" where the "XX" is a number. Then
you'll
know how many recipes there are.

Another way would be to write a simple macro that would tell
you
when you click a button or something. But again, that would
really
depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I
recommend
going to microsoft.com/office and checking them out--they'll
help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list I am
compiling? Each entry is in bold face. I need to automatically
keep track of new entries and deletions. Is there a code, tag,
or
micro for keeping a running count?

[Suzanne S. Barnhill]

This really comes back to the fact that you would be a lot better off if you
used a specific style for the headings. Then you could count instances of
that specific style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"dallf" wrote in message
...
Excellent! Got a count. But want to weed out other boldface
words--probably
ca 500 of this tally fit that description.

Can I calculate how many boldface non-entries there are throughout the
book,
and subtract from first figure for entry total?

"Suzanne S. Barnhill" wrote:

If you click the arrow beside the formatting entry in the Styles and
Formatting pane, you will see "Select all x instances."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"dallf" wrote in message
...
Thanks.

Yes, all the entries are in boldface (but so is other stuff like
question
marks for my editor and some references, but eventually there'll be
fewer
of
those).

When I open Styles and click on Bold, Normal, it highlights all
boldface
icopy n the document, but I don;t see "Select all X instances"
anywhere,
though I inderstand your approach here.

I have Word 2002, maybe it's less advanced

"Suzanne S. Barnhill" wrote:

If all the headings are formatted in a specific way, and you have
"Keep
track of formatting" checked on the Edit tab of Tools | Options,
then
when
you select the formatting in the Styles and Formatting task pane,
there
will
be an option to "Select all x instances," where x is the number of
paragraphs with that formatting.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"dallf" wrote in message
...
I have several hundred entries; the book is nearly finished.
Will count and keep track manually. Maybe would have worked at the
outset
but sounds laborious for a 181-page document. Thanks for your
help.

"Graham Mayor" wrote:

Apply that new style to each recipe heading, then create a table
of
contents - insert reference index and tables table of
contents

options uncheck outline levels pick your new style and make
it
TOC
level
1. OK to create an index ( a table of contents).

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
This doesnt seem to be working -- is this approach as
time-consuming
as counting entries one by one?

I followed Graham's steps: "put cursor in a menu title
paragraph.
Format style new - name the paragraph style Recipe Name or
somesuch. Save the style and add it to the template. Now apply
that
style to all your recipe titles."

I guess a "menu title" is an entry; I did as you instructed --
do
I
have to manually apply the new style to every single entry
throughout? And from here, how do get a word count of all
entries?
Thanks again.




"Graham Mayor" wrote:

You cannot possibly use Word and not know about styles - all
formatting is performed with styles. the secret here is to
create
your own styles to lay out the document based on the
formatting
in
the document. Put your cursor in a menu title paragraph.
Format
style new - name the paragraph style Recipe Name or
somesuch.
Save
the style and add it to the template.
Now apply that style to all your recipe titles.
You can then create a table of contents based on that style.
And please take the trouble to learn about styles as they are
crucial to Word editing.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


dallf wrote:
I have Word 2002, and never heard of styles.

Each entry is:
1. a boldface (BF) entry name,
2. a regular, non-BF roman 12 point description
3. a reference to other recipes, in SMALL CAPS

So, if I select a sample entry, and open FORMATSTYLES, it
says
the
font is BF, but only the recipe name is BF. I am trying to
keep
a
running count of deleted and added recipes by counting all
the
BF
entry names. Not sure how to proceed.

Thanks!


"Benjamino5" wrote:

dallf,

Two questions: what version of Word do you have, and are
you
using
styles? I ask this because if you have Word XP (aka 2002)
or
Word
2003, then you could do this without any code at all.

Create a paragraph style for recipes. Then turn on the
Styles
and
Formatting taskpane and click on the style--it will say
"select
all
XX instances of the style" where the "XX" is a number. Then
you'll
know how many recipes there are.

Another way would be to write a simple macro that would
tell
you
when you click a button or something. But again, that would
really
depend on you using a paragraph style for the recipes.

Not sure if you're familiar with styles, but if not, I
recommend
going to microsoft.com/office and checking them
out--they'll
help
you in all sorts of ways!

"dallf" wrote:

How can I keep count of the entries in a Word recipe list
I am
compiling? Each entry is in bold face. I need to
automatically
keep track of new entries and deletions. Is there a code,
tag,
or
micro for keeping a running count?