[Doug Robbins - Word MVP]

Your "little project" would be a whole lot better if you were to use a
userform to collect the information that is to go into the mail merge main
document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Danst" wrote in message
...
I am using 10 ASK fields, the results of 9 of which are used once per
document via REF fields, the last is used 3 times, also via REF fields.

All of the information collected via the ASKs appear properly in the
document. But why are they prompting with each new record instead of each
prompting only once at the beginning of the merge and then carrying
through
with the remaining records?

Perhaps a little info on the merge project might illuminate: We are a
container shipping company and we want to send emails to certain customers
advising them of critical dates upcoming for their shipments. The ASK
fields
are meant to collect those dates as well as the vessel name and voyage
number. The merge field is the shipment number and is the only
information
that changes from one record to the next (besides the customer's email
address). Does this help?

"Graham Mayor" wrote:

No, you can have more than one ask field, but how are you referencing the
results? You can call for ten pieces of information at the start, but
they
will apply to all records. I get the feeling that you are trying to apply
ten results to ten records?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Danst wrote:
I want all 10 ASK fields to prompt at the beginning of the merge -
only. I then want those responses to be carried through on all the
documents of the merge via REF fileds. I'm using the \o switch in
the ASK fields but all 10 ASK fields are prompting on every record,
not just at the start of the merge. Are you saying that I can only
have a single ASK field in my main document?

"Graham Mayor" wrote:

The \o switch causes the ASK field to prompt only at the beginning
of the merge. If you have 10 ASK fields then of course they will
all.prompt. This only works as you envisage when there is one ASK
field that applies the same data by REF field to all the records.
If you need different data for each record then the best way is to
add it to the data file before merging.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Danst wrote:
Doug,

10 fields is not really my issue, unless that's what's preventing
the \o switch from working (I've heard of stranger things). I'm
trying to keep this little project as simple as possible and prefer
not to get into templates and user forms if at all possible.

Any tips on making this work?

Dan

"Doug Robbins - Word MVP" wrote:

10 Ask fields would drive me crazy. Better to save the mail merge
main document as a template in which you create a userform, which
is a custom dialog into which the user can enter all 10 pieces of
information in the one go.

See the following page of fellow MVP Greg Maxey's web site:

http://gregmaxey.mvps.org/Create_and...a_UserForm.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my services on a paid consulting basis.

Doug Robbins - Word MVP

"Danst" wrote in message
...
I have the same problem as joey, and I've tried the \o switch. It
didn't work any differently - still prompts with every new
document.

I have 10 "ASK" fields at the top of the main documnet, all like
{ ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT }

What am I doing wrong?

Dan

"macropod" wrote:

Hi joey,

You need to add the \o switch to the field - see Word's Help
file.

--
Cheers
macropod
[MVP - Microsoft Word]


"joey" wrote in message
...
I have a template that I have built it to use the "ask" feature
so the end
user can enter data for that specific mailing. This works
great for one
recipient but when I do a group mailing, I need to click OK on
the "Ask"
prompt for each recipient. What am I missing?