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Mail Merge - If statement
The PurchaseType field from Access can be used as a Mergefield in the way
detailed in the If...then...Else field construction, without having the actual content of the field appear anywhere in the merge document. Normally, I would say that manipulation such as that done by the use of If...then...Else fields is best done in the data source if that source is a data base. However, I understand from your original post that you want the contents of an amount field to appear in different places in the letter depending upon the PurchaseType. Without seeing the actual context of where you want this information to appear, it is difficult to tell you the best way to go about it. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Noel" wrote in message news It is a field within the Access database but it is not something that gets merged into the letter in Word. Maybe this should be something in the Access query? I'm a newbie to the statements that you can use so I am seeking any help i can get. Thanks "Doug Robbins - Word MVP" wrote: If the Purchase Type is not a mergefield, from where does it come? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Noel" wrote in message ... The purchase type is not a merge field, so my question would be is what do I code the field code? Thanks "Doug Robbins - Word MVP" wrote: To do it in the mailmerge main document, in the where you have (or would have the Buy Back) merge field, use { IF { MERGEFIELD PurchaseType } = "Buy Back" { MERGEFIELD Amount } } and where you have (or would have the Buy In) merge field, use { IF { MERGEFIELD "PurchaseType } = "Buy In" { MERGEFIELD Amount } } or something similar. You must use Ctrl+F9 to insert each pair of field delimiters { }. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Noel" wrote in message ... I have a mail merge letter that pulls information from an access database. I need to put in an IF statement that says if the type of purchase is buy back, then it is to mail merge the amount in the Buy Back merge field, if it's a Buy In, then it needs to merge it into the Buy In merge field. The amounts pull from the same field in access. Thanks "Dave Shaw" wrote: The mergefields that you are doing the conditional argument on and the result would normally be the same. By putting in a line break at the end of the 'else' part will result in an additional line break if this condition is met. Anyway glad to be of help "Nieve" wrote: Hi. I actually had to fiddle around with the code. The correct code is { IF {MERGEFIELD Contact Name} = "No Contact" "The Manager" "{MERGEFIELD "Contact Name"} "} It worked great anyhow! Nieve "Dave Shaw" wrote: I would suggest that you insert a field code such as: { IF {MERGEFIELD Contact Name} = "No Contact" "The Manager" "{MERGEFIELD Contact Name}"} To do the above ensure you can see field codes - Tools, Options, view, field codes, and insert the {} using Ctrl + F9 Hope this helps Dave "Nieve" wrote: Hi I have a mail merge letter to send to potential clients. Some of the data in one merge field (Contact Name) is 'No Contact'. I want to set a rule in the mail merge template that says when the data 'No Contact' is merged it is replaced with 'The Manager'. Is there a way of doing this? (I know I could do Find and Replace ('No Contact' with 'The Manager') in excel (where the data is stored), or when the mail merge is completed. This is not a solution however, as I simply need the template to do it for me). Thanks Nieve |
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